SEC. 375.14. CONTACT WITH STAFF ON NON-HEARING MATTERS.

   (a)   Members of the decision-making body may contact County staff at the level of Department Head, either personally or in accordance with an adopted departmental policy. Such contacts shall, however, be limited to a factual inquiry not involving either the taking of administrative action or the compilation of information not already available and shall not involve matters subject of a hearing except as permitted pursuant to Section 375.8.

   (b)   All contacts involving complaints, communications regarding administrative matters, requests for information not readily available, or requests involving the promulgation of an opinion or position shall be made in writing to the appropriate Department Head, who shall be responsible for referral of the contacts to the appropriate staff member and for insuring the complete records in writing shall be kept on all such contacts. Such records shall include the date the contact was received, the department and the name(s) of the staff member(s) who actually performed any necessary work, a record of any response prepared, the date the response was forwarded and the names of all persons to whom the response was forwarded. Replies to such communications shall be published to each member of the decision-making body.

   (c)   No member of the decision-making body shall request from County staff the preparation of a report or other written compilation of material, not readily available and involving the expenditure of significant staff time (8 hours or more), unless the decision-making body by motion duly made and adopted shall have approved the preparation of a report or the compilation of the material.

(Amended by Ord. No. 6946 (N.S.), effective 5-24-85)

SEC. 375.15. SUPPLEMENTAL RULES OF PROCEDURE.

The decision-making body may adopt additional and supplemental rules of procedure governing the conduct of its meetings.

SEC. 375.16. [RESERVED.]

(Added by Ord. No. 6535 (N.S.), effective 2-16-83; Ord. No. 6539 (N.S.), adopted 3-2-83, effective 4-1-83, supersedes Ord. No. 6535 (N.S.); repealed by Ord. No. 9674 (N.S.), effective 10-22-04)

SEC. 375.17. MISDEMEANOR.

Every member of a decision-making body who knowingly and willfully violates any section of this Article is guilty of a misdemeanor punishable by imprisonment in the County Jail for a period not exceeding six months, or by a fine not exceeding $500, or by both.

SEC. 375.18. [RESERVED.]

(Added by Ord. No. 6535 (N.S.), effective 2-16-83; Ord. No. 6539 (N.S.), adopted 3-2-83, effective 4-1-83, supersedes Ord. No. 6535 (N.S.); repealed by Ord. No. 9674 (N.S.), effective 10-22-04)

SEC. 375.19. SUBMISSION OF WRITINGS TO BOARD OF SUPERVISORS.

No writings of more than five pages in length, submitted by any member of the public, shall be received as evidence by the Board of Supervisors at any hearing subject to this Article unless they are filed with the Clerk no later than the close of business on the third working day before the matter to which they relate is scheduled to be heard. For good cause shown, the Board may receive as evidence writings which have not been timely filed with the Clerk. The Board may impose reasonable conditions on receiving late-filed writings, including that the hearing be continued.

(Added by Ord. No. 7584 (N.S.), effective 3-3-89)

SEC. 375.20. [RESERVED.]

(Added by Ord. No. 9700 (N.S.), effective 2-4-05; repealed by Ord. No. 9726 (N.S.), effective 8-12-05)