A. Overview: Information Management Services (IMS) intentions for publishing an Acceptable Use Policy are in support of Salt Lake City Corporation's established culture of openness, trust and integrity. IMS is committed to protecting Salt Lake City Corporation's employees, partners and the company from illegal or damaging actions by individuals, either knowingly or unknowingly.
B. Purpose Of This Procedure: The purpose of the information technology resources (e.g., e-mail, electronic voice, video communication, facsimile, internet/intranet/extranet related systems and future technologies) provided by Salt Lake City Corporation, is to support City agencies in achieving their mission and goals, and to improve City government in general.
C. General Use And Ownership; Privacy Of Records:
1. Salt Lake City Corporation is committed to respecting the rights of its employees, including their reasonable expectation of privacy. However, it is also responsible for servicing and protecting its electronic communication networks. Salt Lake City Corporation has the right to access and disclose the contents of electronic files, as required for legal, audit or legitimate operational or management purposes.
2. Do not transmit personal information about yourself or someone else using corporate resources without proper authorization. The confidentiality of such material cannot be guaranteed. E-mail and other electronic files may be accessible through the discovery process in the event of litigation. Each of these technologies may create a "record" and therefor are reproducible and subject to judicial use or a Government Records Access and Management Act (GRAMA) request for information.
D. Retention/Disposition Of Electronic Records: Just as with any other government record, electronic records are retained or disposed of in accordance with GRAMA. Refer to GRAMA or ask the City Recorder's Office if you need additional information or for guidance in this area.
E. Warnings/Corrective Actions: Each City agency shall review complaints or instances of unacceptable use brought to its attention. Violators are subject to corrective action and discipline and may also be prosecuted under City, State and Federal Statutes. (2019 Compilation)