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(A) Exempt employees. Exempt employees are in a supervisory or professional position, or work for the Monon Police Department (less than five man department) and not eligible for overtime payments for work in excess of 40 hours.
(B) Non-exempt employees. Non-exempt employees are eligible for overtime payments for work in excess of 40 hours per week.
(C) Full-time employees. Full-time employees are those salaried or hourly paid employees who are regularly scheduled to work at least 30 hours per week. All full-time employees are eligible for benefits after the prescribed applicable waiting period.
(D) Part-time employees. Part-time employees are those salaried or hourly paid employees who are hired with the understanding that they will regularly work less than 30 hours per week. Part- time employees will receive only those benefits that are required by law. A part-time employee who becomes a full-time employee will have benefits based on the date the employee becomes full-time.
(E) Temporary/seasonal employees. Temporary/seasonal employees are those salaried or hourly paid employees who are hired with the understanding that their tenure with the town is for a fixed period. Temporary/seasonal employees may work any number of hours up to and including full-time. Temporary/seasonal employees will receive only those benefits that are required by law. A temporary/seasonal employee who becomes a full-time employee will have benefits based on the date the employee becomes full-time.
(Ord. 2022-13, passed 12-21-2022)
(A) The introductory period is intended to give new employees the opportunity to demonstrate their ability to achieve a satisfactory level of performance and to determine whether the new position meets their expectations. The town uses this period to evaluate employee capabilities, work habits, and overall performance.
(B) All new and rehired employees work on an introductory basis for the first 90 days after their date of hire. Any significant absence will automatically extend the introductory period by the length of the absence.
(C) If the town determines that the designated introductory period does not allow sufficient time to thoroughly evaluate the employee's performance, the introductory period may be extended for a specified period.
(D) During the introductory period, new employees are eligible for those benefits that are required by law, such as Workers' Compensation Insurance and Social Security.
(Ord. 2022-13, passed 12-21-2022)
(A) Access to confidential personnel files shall be limited to the employee, the Town Council/department head of the employee, Town Attorney, Clerk-Treasurer, and other persons authorized by the Town Attorney on a need-to-know basis. The Clerk-Treasurer shall not provide any information pursuant to a subpoena or court order sooner than ten calendar days after the date of receipt of the subpoena or court order.
(B) Within five calendar days of the receipt of a subpoena, the Town Attorney shall notify the affected employee(s) of the receipt to permit the employee(s) to seek any appropriate judicial relief from the subpoena.
(C) With reasonable advance notice, an employee may review material in his/her file in the presence of the Clerk-Treasurer. Upon request, the town will provide the employee with copies of any documents contained in his/her personnel file. Employees shall be responsible for copy fees that apply.
(Ord. 2022-13, passed 12-21-2022)
It is the responsibility of each employee to promptly notify the Clerk-Treasurer of any changes in personal data. Personal mailing addresses, telephone numbers, change in family status for insurance purposes, tax exemptions for tax withholdings, individuals to be contacted in the event of an emergency, educational accomplishments, driver's license status and proof of insurance (where applicable), and other such status reports should be accurate and current at all times. If any personal data that affects payroll, benefits, or Workers' Compensation records has changed, employees are to notify, complete, and submit the appropriate form to the Clerk-Treasurer's office. Any unreported changes in personal status may impact eligibility under the town's benefits plans.
(Ord. 2022-13, passed 12-21-2022)
In the course of your employment with the town, you may have access to information which is confidential, including, but not limited to, information about new town projects, accounting records, insurance records, personnel records, and information about the citizens of our town. You shall not use, disclose, or divulge confidential information about the town or its citizens to any third party, without prior authorization.
(Ord. 2022-13, passed 12-21-2022)
During the first year of employment with the town, job performance will be reviewed three times. Reviews of full-time hourly employees will be given by the department head or Town Council after the initial 90 day probationary period, again at six months and then around the one-year anniversary. After receiving the one-year review, an annual performance review for all employees will be given during the month of June by the department head or Town Council. At these reviews, the reviewer will discuss an employee's progress with the town, past accomplishments, performance shortcomings (if any), attendance, safety record, and overall performance on the job. The Clerk-Treasurer will evaluate all office employees. All evaluations shall be properly documented and kept in the employee's permanent personnel file in the Clerk-Treasurer's office.
(Ord. 2022-13, passed 12-21-2022)
(A) Employees may hold outside jobs as long as they meet the performance standards of their job with the town. All employees will be judged by the same performance standards and will be subject to the Town of Monon scheduling demands, regardless of any existing outside work requirements.
(B) If the town determines that an employee's outside work interferes with performance or the ability to meet the requirements of the Town of Monon, as modified from time to time, the employee may be asked to terminate the outside employment if he/she wishes to remain with the town.
(C) Outside employment that constitutes a conflict of interest is prohibited. Employees may not receive any income or material gain from individuals outside the town for materials produced or services rendered while performing their town jobs.
(D) Employees who are provided medical leave under the town's policy for their own serious illness or injury shall not be employed by outside employers when on leave of absence.
(Ord. 2022-13, passed 12-21-2022)
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