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§ 33.004 AUTHORIZED ALIEN STATUS AND CITIZENSHIP.
   (A)   The Town of Monon is committed to employing only United States citizens and aliens who are authorized to work in the United States and does not unlawfully discriminate on the basis of citizenship or national origin.
   (B)   Applicants who refuse to or are unable to supply the documentation necessary to prove that they are American citizens or aliens authorized to work in this country will be dropped from consideration for the position.
   (C)   In compliance with the Immigration Reform and Control Act of 1986, each new employee, as a condition of employment, must complete Section 1 of the Employment Eligibility Verification Form I-9 at the time of hire. HIRE means the beginning of employment in exchange for wages or other remuneration. The time of hire is noted on the form as the first day of employment. and present documentation establishing identity and employment eligibility within the first three days of employment. Former employees who are rehired must also complete a new I-9 form, if they have not completed the form with the town within the past three years, or if their previous form is no longer retained or valid.
   (D)   Employees with questions or seeking more information on immigration law issues are encouraged to contact the Clerk-Treasurer. Employees may raise questions or complaints about immigration law compliance without fear of reprisal. I-9 Forms are maintained by the Clerk-Treasurer.
(Ord. 2022-13, passed 12-21-2022)
§ 33.005 E-VERIFY.
   The Clerk-Treasurer shall administer the E-Verify enrollment of all town new-hires and shall ensure that appropriate forms are properly completed and retained as required by law.
(Ord. 2022-13, passed 12-21-2022)
EMPLOYMENT POLICIES
§ 33.020 RESIDENCY REQUIREMENTS.
   (A)   Employment policies. The policies contained in this chapter and throughout the Town of Monon Personnel Policies Handbook apply to all Town of Monon employees, except when in direct conflict with special employment conditions set forth by various statutes governing employment relationships.
   (B)   All full-time employees of the Town of Monon shall reside within 30 miles of the corporate limits of the Town of Monon. All new full-time employees have one year from the date of hire to comply with these requirements.
(Ord. 2022-13, passed 12-21-2022)
§ 33.021 EMPLOYEE CLASSIFICATIONS.
   (A)   Exempt employees. Exempt employees are in a supervisory or professional position, or work for the Monon Police Department (less than five man department) and not eligible for overtime payments for work in excess of 40 hours.
   (B)   Non-exempt employees. Non-exempt employees are eligible for overtime payments for work in excess of 40 hours per week.
   (C)   Full-time employees. Full-time employees are those salaried or hourly paid employees who are regularly scheduled to work at least 30 hours per week. All full-time employees are eligible for benefits after the prescribed applicable waiting period.
   (D)   Part-time employees. Part-time employees are those salaried or hourly paid employees who are hired with the understanding that they will regularly work less than 30 hours per week. Part- time employees will receive only those benefits that are required by law. A part-time employee who becomes a full-time employee will have benefits based on the date the employee becomes full-time.
   (E)   Temporary/seasonal employees. Temporary/seasonal employees are those salaried or hourly paid employees who are hired with the understanding that their tenure with the town is for a fixed period. Temporary/seasonal employees may work any number of hours up to and including full-time. Temporary/seasonal employees will receive only those benefits that are required by law. A temporary/seasonal employee who becomes a full-time employee will have benefits based on the date the employee becomes full-time.
(Ord. 2022-13, passed 12-21-2022)
§ 33.022 INTRODUCTORY PERIOD.
   (A)   The introductory period is intended to give new employees the opportunity to demonstrate their ability to achieve a satisfactory level of performance and to determine whether the new position meets their expectations. The town uses this period to evaluate employee capabilities, work habits, and overall performance.
   (B)   All new and rehired employees work on an introductory basis for the first 90 days after their date of hire. Any significant absence will automatically extend the introductory period by the length of the absence.
   (C)   If the town determines that the designated introductory period does not allow sufficient time to thoroughly evaluate the employee's performance, the introductory period may be extended for a specified period.
   (D)   During the introductory period, new employees are eligible for those benefits that are required by law, such as Workers' Compensation Insurance and Social Security.
(Ord. 2022-13, passed 12-21-2022)
§ 33.023 ACCESS TO PERSONNEL FILES.
   (A)   Access to confidential personnel files shall be limited to the employee, the Town Council/department head of the employee, Town Attorney, Clerk-Treasurer, and other persons authorized by the Town Attorney on a need-to-know basis. The Clerk-Treasurer shall not provide any information pursuant to a subpoena or court order sooner than ten calendar days after the date of receipt of the subpoena or court order.
   (B)   Within five calendar days of the receipt of a subpoena, the Town Attorney shall notify the affected employee(s) of the receipt to permit the employee(s) to seek any appropriate judicial relief from the subpoena.
   (C)   With reasonable advance notice, an employee may review material in his/her file in the presence of the Clerk-Treasurer. Upon request, the town will provide the employee with copies of any documents contained in his/her personnel file. Employees shall be responsible for copy fees that apply.
(Ord. 2022-13, passed 12-21-2022)
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