Section
General Provisions
35.01 Legal holidays
35.02 Marion Day
Personnel Policy
35.20 Purpose and authority
35.21 Vacation leave policy
35.22 Holiday procedure
35.23 Attendance and absenteeism
35.24 Leaves of absence generally
35.25 Maternity leave
35.26 Military leave
35.27 Personal leave
35.28 Leave for jury duty
35.29 Bereavement leave
35.30 Extended illness or disability leave
35.31 Other leaves
35.32 Paid sick leave
GENERAL PROVISIONS
The designation of any legal holiday by the Council and Mayor for city employees shall not affect any action taken by the Council while in regular or special session. Any action taken by the Mayor on any holiday shall be valid for all purposes.
(1985 Code, § 1-1-9-1)
Statutory reference:
State legal holidays, see I.C. 1-1-9-1
PERSONNEL POLICY
(A) Policy. It is the policy of the city to provide department heads and managers with a comprehensive listing of policies and procedures relating to personnel administration. This is done to insure fair and equitable treatment of all employees and to insure the continuance of legitimate management prerogatives and controls. It is also intended to establish standard operating procedures in all departments.
(B) Employees covered. These policies and procedures will apply to all city employees except elected officials, department heads, police officers, firefighters, transportation and street and sanitation workers. This policy further applies to all city employees subject to modification by the terms of any collective bargaining agreement entered into by the city with the bargaining unit representative.
(C) Purpose. The purpose of this subchapter is to increase understanding, reduce the need for individual decisions on matters of city practices and to assist in achieving consistency throughout the administration. Each and every member of management is to administer these policies in a consistent and impartial manner.
(D) Relationship to collective bargaining agreements. No provision of this subchapter shall be construed as being in conflict with current contracts between the city and city bargaining unit employees.
(E) Amendments. Procedures and practices in personnel administration shall be subject to modification and further development. The Board of Public Works and Safety shall have complete authority to administer and to amend this personnel policy, subject to the approval of the Mayor, and without further Council action. However, vacations, sick leave and other similar benefits shall be controlled by ordinances, as per I.C. 5-10-6-1.
(Ord. 53-1988, passed 11-1-1988; Am. Ord. 35-1995, passed 12-5-1995))
(A) The vacation calendar year shall extend from January 1 to December 31 of each year.
(B) One week vacation shall mean Monday through Friday, inclusive.
(C) All new full-time employees shall have six months of continuous employment to be eligible for one week vacation to be taken within that hiring year.
(D) In the first full year following the hiring year, full-time employees shall be eligible for one week of vacation to be taken within that calendar year.
(E) For each successive year, refer to the following:
(1) Hiring year: January 1 through December 31: one week; July 1 through December 31: zero weeks.
(2) First year: January 1 through December 31: one week.
(3) Second year through fifth year: January 1 through December 31: two weeks.
(4) Sixth year through tenth year: January 1 through December 31: three weeks.
(5) Eleventh year on: January 1 through December 31: four weeks.
(F) An employee will be given an extended day(s) vacation for a holiday(s) that may fall within that vacation week. An employee who elects not to take this extended day(s) vacation may not be paid additional compensation.
(G) All vacation shall be taken in no less than one week increments.
(H) Vacations shall be taken by December 31 of each calendar year. Vacations shall not be cumulative.
(I) Employees who elect not to take vacations they have earned shall not be paid any additional compensation.
(J) Vacation time earned shall not be transferred from one employee to another.
(K) Employees shall notify their supervisor at least 15 working days in advance of their intent to take a vacation.
(L) A department head may deny an employee’s request for a vacation if the department head can show, with reasonable persuasiveness, that the employee’s absence at that time would be detrimental to the effectiveness of the department.
(M) Changes in type of city employment shall not affect an employee’s vacation benefits.
(N) Employment must be continuous for vacation time to be earned. At the discretion of the Mayor, any employee who has worked for the city for a minimum of two years, has left employment and who has subsequently returned to city employment and has worked for the city for a minimum of two years after returning to employment can, for purposes of vacation time, treat both periods of employment as one continuous period of employment.
(O) A vacation cannot be more than two weeks length at one time.
(P) All vacations must be taken in the year they are earned.
(Ord. 53-1988, passed 11-1-1988)
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