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(A) Registration fees for approved conferences, conventions, seminars, meetings and other educational programs will be allowed and will generally include the cost of official banquets, meals, lodging and registration fees. Registration fees should be specified on the original travel authorization form and can include a request for pre-registration fee payment.
(B) A $10 allowance will be reimbursable for hotel/motel check-in and baggage handling expense.
(1994 Code, § 4-406) (Res. 591, passed - -; Ord. 676, passed 8-27-2007; Ord. 777, passed 6-22-2015)
(A) The City of Etowah/Etowah Utility Board may pay for certain entertainment expenses provided that:
(1) The entertainment is appropriate in the conduct of City of Etowah/Etowah Utility Board business; the entertainment is approved by the City Manager/General Manager; the group of individuals involved are identified; and
(2) Detailed documentation is attached to the expense form to support the entertainment expense claims.
(B) To request reimbursement for authorized entertainment expenses, the following must be included with the expense reimbursement form:
(1) Required receipts. All receipts must be supported by original receipts from the vendor (restaurant, caterer, ticket office and the like). Reasonable tips and gratuities included on the receipt by the vendor are reimbursable; and
(2) A disclosure and explanation statement, explaining the purpose of the entertainment and identifying the group and the number of people entertained and the individual names.
(1994 Code, § 4-407) (Res. 591, passed - -; Ord. 676, passed 8-27-2007; Ord. 777, passed 6-22-2015)
(A) Within five days of return from travel, the traveler is expected to complete and file the expense reimbursement form. It must be certified by the traveler that the amount due is true and accurate. Original lodging, travel, taxi, parking and other receipts must be attached.
(B) If the City of Etowah/Etowah Utility Board provided a travel advance or made advanced payment, the traveler should include that information on the expense form. In the case of advances, the form should have a reconciliation summary, reflecting total claimed expenses with advances and utility pre-payments indicated. The balance due the traveler or the refund due the utility should be clearly shown below the total claim on the form or in a cover memo attached to the front of the form. If the traveler received a travel advance and spent less than the advance, the traveler must return the difference to the City of Etowah/Etowah Utility Board within five days. The City Manager/General Manager will address special circumstances and issues not covered in this resolution on a case-by-case basis.
(1994 Code, § 4-408) (Res. 591, passed - -; Ord. 676, passed 8-27-2007; Ord. 777, passed 6-22-2015)
SUBSTANCE ABUSE POLICY
(A) The city has a legal responsibility and management obligation to ensure a safe work environment, as well as paramount interest in protecting the public by ensuring that its employees have the physical stamina and emotional stability to perform their assigned duties. A requirement for employment must be an employee who is free from drug or alcohol dependence, illegal drug use or drug/alcohol abuse.
(B) Liability could be found against the city and the employee if the city fails to ensure that employees can perform their duties without endangering themselves or the public.
(C) There is sufficient evidence to conclude that the use of illegal drugs/alcohol, drug/alcohol dependence and drug/alcohol abuse seriously impairs an employee’s performance and general physical and mental health. The illegal possession and use of drugs, alcohol and/or narcotics by employees of the city is a crime in this jurisdiction and clearly unacceptable. Therefore, the city has adopted this written policy to ensure drug tests are ordered as the result of reasonable suspicion by supervisory personnel and based on observed behavior or work performance; and whereby employees know testing is a requirement of employment.
(1994 Code, § 4-501) (Ord. 527, passed 6-27-1995)
(A) City employees shall not take or be under the influence of any narcotics or dangerous substance unless prescribed by the employees’ licensed physicians. Employees who are required to take prescription medicine shall notify their department head of the medication prescribed and the nature of the illness, injury or condition.
(B) City employees are prohibited from the use, possession and sale of drugs, alcohol or any other controlled substance on city property or in city vehicles.
(C) All property belonging to the city is subject to inspection at any time without notice as there is not expectation of privacy.
(1) Property includes, but is not limited to, vehicles, desks, containers, files and storage lockers.
(2) Employees assigned lockers (that are locked by the employee) are also subject to inspection by the employee’s supervisor after reasonable advance notice, (unless waived by the City Manager) and in the presence of the employee.
(D) City employees who have reason to believe another employee is illegally using drugs or narcotics shall report the facts and circumstances immediately to the supervisor.
(E) Failure to comply with the intent or provisions of this general order may be used as grounds for disciplinary action.
(1994 Code, § 4-502) (Ord. 527, passed 6-27-1995)
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