§ 35.081 ENTERTAINMENT.

   (A)   The City of Etowah/Etowah Utility Board may pay for certain entertainment expenses provided that:

      (1)   The entertainment is appropriate in the conduct of City of Etowah/Etowah Utility Board business; the entertainment is approved by the City Manager/General Manager; the group of individuals involved are identified; and

      (2)   Detailed documentation is attached to the expense form to support the entertainment expense claims.

   (B)   To request reimbursement for authorized entertainment expenses, the following must be included with the expense reimbursement form:

      (1)   Required receipts. All receipts must be supported by original receipts from the vendor (restaurant, caterer, ticket office and the like). Reasonable tips and gratuities included on the receipt by the vendor are reimbursable; and

      (2)   A disclosure and explanation statement, explaining the purpose of the entertainment and identifying the group and the number of people entertained and the individual names.

(1994 Code, § 4-407) (Res. 591, passed - -; Ord. 676, passed 8-27-2007; Ord. 777, passed 6-22-2015)

§ 35.082 TRAVEL RECONCILIATION.

   (A)   Within five days of return from travel, the traveler is expected to complete and file the expense reimbursement form. It must be certified by the traveler that the amount due is true and accurate. Original lodging, travel, taxi, parking and other receipts must be attached.

   (B)   If the City of Etowah/Etowah Utility Board provided a travel advance or made advanced payment, the traveler should include that information on the expense form. In the case of advances, the form should have a reconciliation summary, reflecting total claimed expenses with advances and utility pre-payments indicated. The balance due the traveler or the refund due the utility should be clearly shown below the total claim on the form or in a cover memo attached to the front of the form. If the traveler received a travel advance and spent less than the advance, the traveler must return the difference to the City of Etowah/Etowah Utility Board within five days. The City Manager/General Manager will address special circumstances and issues not covered in this resolution on a case-by-case basis.

(1994 Code, § 4-408) (Res. 591, passed - -; Ord. 676, passed 8-27-2007; Ord. 777, passed 6-22-2015)

§ 35.083 DISCIPLINARY ACTION.

   Violation of the travel rules can result in disciplinary action for employees. Travel fraud can result in criminal prosecution of officials and/or employees.

(1994 Code, § 4-409) (Res. 591, passed - -; Ord. 676, passed 8-27-2007; Ord. 777, passed 6-22-2015)