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(A) Each Council member shall be required to vote in public by a roll call vote indicating his vote by either a yes or no on any subject, motion, resolution, ordinance, or other matter requiring a vote, and no member shall abstain from voting unless he is personally involved in the issue at hand. If a Council member feels that he might have a conflict of interest which would effectively challenge or negate
his vote, he should announce the fact and the reason for the possible conflict. If a majority of the remaining Council decides, upon such disclosure, that there is no conflict, the member shall be required to vote. In the event of a tie vote by the remaining members on the question of conflict of interest, the Clerk-Treasurer shall break the tie.
(B) All votes of the Council members may be by a voice vote unless a role call vote is requested by any member of the Council, or the presiding officer determines that a roll call vote is necessary.
(C) Discussion and voting on any issue at a regular or special meeting shall be in public and in strict compliance with the Indiana Anti-Secrecy Laws so as to avoid any attempt (or what might appear to be an attempt) to withhold or otherwise conduct private or secret meetings.
(‘82 Code, § 2-302(12) (Am. Ord. 724, passed 8-11-98)
(A) While the Town Council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Town Council nor disturb any member while speaking or refuse to obey the orders of the Town Council or its presiding officer, except as otherwise here provided.
(B) Any person making personal, impertinent, or slanderous remarks or who shall become boisterous while addressing the Town Council shall be forthwith, by the presiding officer, barred from further audience before the Town Council, unless permission to continue be granted by a majority vote of the Council.
(‘82 Code, § 2-302(13))
The Chief of Police or such member of the Police Department as he may designate, shall be Sergeant-at-Arms of the Town Council meetings. He, or they, shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Town Council meetings. Upon instructions of the presiding officer, it shall be the duty of the Sergeant-at-Arms to place any person who violates the order and decorum of the meeting under arrest and to eject him from the meeting place.
(‘82 Code, § 2-302(14)) (Am. Ord. 327, passed 3-10-82)
Any member of the Town Council shall have the right to have the reasons for his dissent from, or protest against, any action of the Town Council, entered on the minutes. He may, if he shall so desire, deliver to the Clerk-Treasurer, in triplicate, a typewritten list of those reasons within 48 hours after adjournment of the meeting which shall become a part of the Council’s minutes of the meeting as a supplement thereto.
(‘82 Code, § 2-302(15))
(A) Standing Committees of the Town Council are hereby established as follows for the purposes specified, namely:
(1) Public Works Committee (This Committee consolidates the liaison appointments to the Police Commission, Public Works, and Public Safety);
(2) Park Committee (This Committee consolidates the liaison to the Parks Department, Historical Association, and Summerfest Committee);
(3) Redevelopment Committee (This Committee consolidates the liaison appointments to the Redevelopment Commission, Stormwater Management Board, Ecosystem Restoration, and 133rd Ave. project);
(4) Planning Committee (This Committee consolidates the liaison appointments to the Plan Commission, BZA, and Unsafe Building Hearing Authority);
(5) Council Affairs (This Committee consolidates the liaison appointments to the Budget and Finance Committee, Personnel Policy and Employee Benefits, and Chamber of Commerce); and
(6) Parks Citizen Advisory Committee (This Committee will advise the Town Council Parks Committee regarding the function of the Parks Department and specific activities).
(B) Town Council Committees shall be comprised of no more than three Town Council members approved by the Town Council at the first public meeting of the Town Council in January of each year, or as soon thereafter as is practical. The Town Council Committees are required to maintain records of committee meetings and meet at least one time each quarter with a corresponding report to be provided to the entire Town Council of such meeting and proceedings thereafter. The purpose of the regular quarterly meetings is to assure continuity, recordkeeping, and reporting of events and activities to the entire Town Council.
(C) The Town Council President and/or Town Council can create special committees deemed appropriate to special and unique situations at hand that need specific attention by the Council. Examples may include but are not limited to solid waste/recycling, economic development, tourism, or lake enhancement. These special committees are on a yearly basis, or less than one year depending on when created. They meet and report just as standing committees; however, unless renewed at the first Council meeting of any given year, the special committee is eliminated.
(‘82 Code, § 2-302(17) (Am. Ord. 698, passed 2-25-97; Am. Ord. 1151, passed 1-17-12; Am. Ord. 1300, passed 9-4-18)
(A) For all public meetings held by all boards and commissions in the town, including the Town Council, in addition to standard staff or recording secretary-kept public meeting minutes, each public meeting, including work- study sessions, shall be digitally audio-recorded. Further, the digital audio-recording kept by the boards and commissions of public meetings held shall contain the full and entire public meeting conducted by such board or commission, without interruption or stoppage of the digital audio-recording, with said digital audio- recording made to be provided at the conclusion of such public meeting to the Town Clerk-Treasurer for recordkeeping and preservation purposes. Each such digital audio-recording of a public meeting of boards and commissions in the town shall be delivered to the Town Clerk-Treasurer within three business days of the public meeting held in acceptable format. Further, the Town Clerk-Treasurer shall maintain the digital audio-recording of public meetings of town boards and commissions for a period not less than one year from the date of such digital audio-recorded public meeting. The recording secretary for each board or commission shall be the responsible town representative to deliver the digital audio-recording of a public meeting of a town board or commission to the Town Clerk-Treasurer and shall be held to strict compliance with the requirements hereby as part of the recording secretary position responsibilities.
(B) In addition to the public meeting recordation policy established above, the Town Council hereby requires each town board and commission to provide a copy of the written public meeting minutes prepared related to a public meeting held to the Town Clerk-Treasurer within three business days of completion of the draft public meeting minutes prepared. Such public meeting minutes are required to be prepared for all town board and commission public meetings, including work-study sessions, and are to be transmitted to the Town Clerk- Treasurer in the time period established herein. The recording secretary of the town board or commission holding such public meeting and responsible designated town administrative staff member assigned to or involved with the particular town board or commission holding the public meeting shall be responsible for transmittal of the draft public meeting minutes to the Town Clerk-Treasurer. Further, upon approval of public meeting minutes by a town board or commission, the same policy of transmittal of the approved public meeting Minutes to the Town Clerk-Treasurer shall apply, including the time period for transmittal and responsible person or persons accountable for same. The Town Clerk-Treasurer is directed to thereafter copy the members of the Town Council on the draft or approved public meeting minutes of the town board or commission, as the case may be, upon receipt of same.
(Ord. 1118, passed 1-4-11)
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