§ 30.12 REPLACEMENT OF MEMBERS DUE TO ABSENTEEISM.

   (A)   The position of a board or commission member shall be forfeited upon the occurrence of the following:

      (1)   Unexcused absence from two consecutive, regularly scheduled work sessions or official meetings; or

      (2)   Unexcused absence during one calendar year, January 1 through December 31, of a total of four regularly scheduled work sessions or official meetings.

   (B)   Absences shall be excused upon written request of the board or commission for the following reasons:

      (1)   Personal or family illness;

      (2)   Duties of employment; or

      (3)   Death in the immediate family.

   (C)   Upon the occurrence of unexcused absences as set forth in divisions (A) and (B) above, the presiding officer of the respective board or commission shall file a written report of those absences with the Town Council. Upon receipt of that report, the Town Council shall set the matter for hearing at a regular meeting, give the board or commission member notice of same, and at that hearing it shall be determined whether the position should be vacated and a replacement member appointed for the remainder of the affected term.

(Ord. 453, passed 3-9-88)

TOWN COUNCIL MEETINGS; PROCEDURES

§ 30.15 DATE, TIME, AND PLACE OF MEETINGS.

   (A)   The Town Council shall hold a Public Work Study Meeting and a Public Meeting, immediately following said Public Work Study Meeting, of the first Tuesday of every month starting at 7:00 p.m., and a Public Meeting on the third Tuesday of the month starting at 8:00 p.m.

   (B)   The chairman shall call special meetings of the Town Council whenever, in his opinion, the public business may require it, or at the express written request of any three members of the Council. Whenever a special meeting shall be called, a notice in writing shall be served upon each member of the Town Council, either in person or by notice left at his place of residence, stating the date, the hour of the meeting, and the purpose for which such meeting is called, and no business shall be transacted at the meeting except such as is stated in the notice.

   (C)   All meetings of the Town Council shall be held at the town hall, unless a different location is ordered by the Town Council prior to the date of such meeting, or in the event of a special meeting, at the time of the notice of such meeting.

(‘82 Code, § 2-301) (Am. Ord. 327, passed 3-10-82; Am. Ord. 548, passed 2-4-92; Am. Ord. 554, passed 6-23-92; Am. Ord. 594, passed 11-2-93; Am. Ord. 645, passed 3-21-95; Am. Ord. 669, passed 1-19-96; Am. Ord. 884, passed 1-6-04; Am. Ord. 889, passed 2-3-04)

§ 30.16 SUBMISSION OF REPORTS BEFORE MEETING.

   Except for emergencies, all reports, communications, ordinances, resolutions, contract documents, or other matters to be submitted to the Town Council shall, at least five working days prior to each Council meeting, be delivered to the Clerk-Treasurer, whereupon the Clerk-Treasurer shall immediately arrange a list of such matters according to the order of business and furnish each member of the Town Council and the Town Attorney with a copy of the same prior to the Council meeting and as far in advance of the meeting as time for preparation will permit.

(‘82 Code, § 2-302(1))

§ 30.17 PRESIDENT OF TOWN COUNCIL.

   (A)   The presiding officer of the Town Council shall be the President, and in his absence, the Vice-President. The President, or in his absence, the Vice-President, shall preserve strict order and decorum at all regular and special meetings of the Town Council. The President, or in his absence, the Vice-President, shall state every question coming before the Town Council, announce the decision of the Town Council on all subjects, and decide all questions of order, subject, however, to an appeal to the Town Council, in which event, a majority vote of the Town Council shall govern and conclusively determine such question of order. The President, or in his absence, the Vice-President, shall vote on all questions, his name being called last. The President, or in his absence, the Vice-President, shall sign all ordinances and resolutions then adopted by the Town Council during his presence.

   (B)   The President of the Town Council shall take the chair precisely at the hour appointed for the meeting, and shall immediately call the Town Council to order. In the absence of the President of the Town Council, the Vice-President shall call the Town Council to order. Upon the arrival of the President, the Vice-President shall immediately relinquish the chair upon the conclusion of the business immediately before the Town Council. In the absence of both the President and Vice-President of the Town Council, the Clerk-Treasurer, or some other member of the Town Council, shall call the Town Council to order, whereupon a temporary presiding officer shall be elected by the members of the Town Council present. Upon the arrival of the Vice-President of the Town Council while the President remains absent, the temporary presiding officer shall immediately relinquish the chair to the Vice- President upon the conclusion of the business immediately before the Town Council.

(Ord. 506, passed 3-25-90)

§ 30.18 ROLL CALL.

   Before proceeding with the business of the Town Council, the Clerk-Treasurer or his substitute shall call the roll of the members, and the names of those present shall be entered in the minutes.

(‘82 Code, § 2-302(4))

§ 30.19 QUORUM.

   A majority of all the members elected to the Town Council shall constitute a quorum at any regular or special meeting of the Town Council. In the absence of a quorum, the presiding officer shall, at the insistence of any three members present, compel the attendance of absent members.

(‘82 Code, § 2-302(5))