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(A) Duties Of Clerk; Journal; Record Of Outstanding Bonds: The City Clerk shall have the custody of all laws and ordinances and shall keep a correct journal of the proceedings of the City Council. He shall also keep a record of all outstanding bonds against the City, showing the number and amount of each, for and to whom the said bonds were issued; and when any bonds are purchased or paid or cancelled, said record shall show such fact. In his annual report, he shall describe particularly the bonds issued and sold during the year and the terms of sale, with each and every item of expense thereof. He shall also perform such other duties as may be required by the ordinances of the City and the statutes of the State, or as prescribed by the Mayor and Council.
(B) Seal And Records: In addition to the powers and duties provided by the statutes of the State, the City Clerk shall have the power and it shall be his duty to keep the Seal of the City 1 , and affix it to all instruments and papers which by law or by ordinance are required to be attested by the City Clerk. He shall have the custody of and safely keep all public papers, records, documents, ordinances and orders of the City Council and such other papers and documents in which the City is interested as may be delivered into his custody for safekeeping.
(C) Attend Council Meetings: It shall be the duty of the City Clerk to attend all meetings of the City Council, keep the minutes of all their proceedings and record the same in a book to be provided by the Council and keep the same in his office. He shall also at the close of each fiscal year, and as often as required by the Council, make out and submit to said Council a complete statement of receipts and expenditures and all the financial affairs of the City during such year.
(D) Certifying Monies To Treasurer: It shall be the duty of the City Clerk when any monies are to be paid to the City, to certify the same to the City Treasurer, and the City Treasurer shall receive no monies except on certificate of the City Clerk. The certificate shall state the source from which said monies are received and shall apportion the said monies so received to the proper funds.
(E) Furnish Copies Of Records: Upon demand and payment of such fees therefor as the county recorder of any county of the State might receive for similar services, the City Clerk shall furnish to any person applying therefor, a copy of any record, paper or document of any kind in his possession, which copies shall be certified under his hand and seal of office. And all fees for such certified copies shall be accounted for and paid to the Treasurer in the same manner as other receipts of the Clerk are paid in and accounted for.
(F) Bookkeeping System: The City Clerk shall keep, according to some established system of bookkeeping, all accounts between the City and its officers and other persons, and shall keep an official record of all demands on the Treasury. (Ord. 476, 9-17-1951; amd. 1981 Code)
Notes
| 1 | 1. See Chapter 10 of this Title. |
(A) Duties: The City Treasurer shall be the custodian of all monies belonging to the City; he shall keep a separate account of each fund or appropriation, and the debits and credits belonging thereto; he shall give to every person paying money into the Treasury a receipt therefor specifying the date of payment and on what account paid; he shall also file copies of such receipts with his monthly reports; he shall at the end of each and every month, and as often as may be required, render an account to the City Council, under oath, showing the state of the Treasury at the date of such account, and the balance of money in the Treasury; he shall also accompany such accounts with a statement of all receipts and disbursements, together with all checks redeemed and paid by him; which said checks, with any and all vouchers held by him, shall be filed with his said account in the Clerk's office, and if said Treasurer neglects or fails, for the space of ten (10) days from the end of each and every month, to render his said account, his office shall be declared vacant by appointment until the next election for City officers. (Ord. 477, 9-17-1951; amd. 1981 Code)
(B) Report To Council: The City Treasurer shall be constantly acquainted with the financial operations of the City Treasury and each demand thereon, and shall furnish to the City Council any desired information as to the condition of such Treasury, or any fund thereof, whenever required so to do by such Council.
(C) Deposit And Investment Of Municipal Funds: The City Treasurer may be required to keep all money in his hands belonging to the City in such place or places of deposit as may be provided by ordinance but no such ordinance shall be passed by which the custody of such money shall be taken from the City Treasurer and deposited elsewhere than in some regularly organized bank, nor without a bond being taken from such bank in such penal sum and with such security as the City Council shall direct and approve, sufficient to save the City from any loss, but such penal sum shall not be less than the estimated maximum amount on deposit at any one time from taxes and special assessments levied and to be levied by the City; provided, however, that the City Treasurer may be directed and empowered, by ordinance, to invest any money in his hands in securities of the United States Government or of the State, county bonds, highway bonds or in local improvement district bonds or in the general security of the City. (Ord. 477, 9-17-1951; amd. Ord. 605, 1-21-1957; 1981 Code)
There is created the position of City Administrator for the City. The rights, duties and obligations, including the manner of appointment and removal, of the City Administrator shall be fixed by resolution of the City Council, a copy of which shall be on file in the office of the City Clerk. The City Clerk and the City Administrator may be one and the same person or may be two (2) separate persons as appointed by the Mayor and Council. (Ord. 1100, 11-17-1997)