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(a) Not later than the Friday immediately preceding each scheduled meeting of Council, the Clerk shall prepare and distribute to members and ex officio members of Council a copy of the agenda for the next subsequent meeting of Council and, to the extent possible, copies of proposed new legislation and communications referred to on such agenda.
(b) Legislation not appearing on the agenda may be added to the agenda by a two-thirds vote of Council.
(c) Legislation appearing on the agenda may be removed from the agenda by a two-thirds vote of Council.
(Ord. 61-02, passed 3-11-2002)
When Council is duly organized for the transaction of business, the following order shall be observed:
(a) Pledge of Allegiance;
(b) Roll call of members to determine the presence of a quorum;
(c) Excuse, by the Presiding Officer, by general consent, of all members absent for good cause, provided that if there is an objection, the motion excusing such absent member or members shall be voted upon by Council;
(d) Dispensation, by the Presiding Officer, of the reading and approval of the minutes of the last meeting, provided there is no objection, when all members present have received a copy of such minutes, and provided that no change can be made therein except by a vote of the majority of the members present at such preceding meeting, or by vote of three-fourths of the total membership of Council;
(e) Presentation of official communications and reading and disposal of the same. There being no objections, all correspondence received by Council shall be considered filed;
(f) Reports from the Mayor, Council President, Public Works Director, Law Director, Finance Director and any other public official;
(g) Reports of standing committees, in the order set forth in § 220.05, and commission liaison reports;
(h) Reports of special committees;
(i) Audience participation on agenda items only, provided that such participation is in conformity with § 220.01;
(j) Third reading of ordinances and resolutions and disposition thereof;
(k) Second reading of ordinances and resolutions;
(l) New business, as follows:
(1) Ordinances and resolutions which require immediate action as emergency measures, under a suspension of rules; and
(2) Introduction and first reading of ordinances not of an emergency character.
(m) Miscellaneous business and announcements;
(n) Public input as follows: each member of the audience wishing to speak shall speak for not longer than five minutes, unless Council, by a two-thirds vote, extends the time. Every audience member desiring to speak shall address the Chair, avoiding all personalities and indecorous language; and
(o) Adjournment.
Such order of business shall not be changed, nor shall any part hereof be omitted, except by a vote of three-fourths of the members present at any meeting.
(Ord. 61-02, passed 3-11-2002; Ord. 43-2014, passed 4-14-2014)
(a) Every member desiring to speak shall address the Chair, and, upon recognition by the presiding officer, shall confine himself or herself to the question under debate, avoiding all personalities and indecorous language.
(b) A Council member shall speak only from his or her seat and for not longer than five minutes on each question, unless Council, by a two-thirds vote, extends the time. No member shall speak more than once on the same motion until every member desiring to speak on that motion has had an opportunity to do so.
(c) A member, once recognized, shall not be interrupted while speaking. If a member, while speaking, is called to order, or a point of order is raised, he or she shall cease speaking and shall be permitted to proceed only upon direction from the Chair.
(d) The Council member moving the adoption of an ordinance or resolution shall have the privilege of opening and closing the debate, provided he or she does not speak longer than his or her allotted time.
(e) The Clerk of Council shall enter in the minutes a synopsis of the discussion of any question coming regularly before Council, unless a complete written statement is requested to be entered by a Council member and such written statement is provided for the minutes by the Council member so requesting.
(Ord. 61-02, passed 3-11-2002)
Whenever a question is before Council or under debate, the following motions shall be ranked in the following order.
(a) To adjourn. The motion to adjourn shall always be in order, except when Council is engaged in voting. It shall be decided by a majority vote without debate.
(b) To recess. A recess may be called at any time by the presiding officer, by general consent, or by motion by any member of Council. This motion is not debatable and can have no other motion applied to it except to amend as to the length of the recess. This motion shall require a majority vote of Council.
(c) To lay on the table. A motion to lay on the table is not debatable or amendable and requires a majority vote to adopt. This motion shall only be used to lay a question aside temporarily at the same meeting.
(d) To close debate. A motion to close debate is also known as a motion to move the previous question. When any member moves to close debate and the motion is carried by a two-thirds vote, there shall be no further amendment or debate. Pending amendments shall be voted in reverse order before voting on the main question. If less than two-thirds vote to close debate, the main question and any amendments are open for further discussion.
(e) To limit or extend debate.
(1) Council debate time is limited by § 220.12(b). To extend such time requires a motion and a two-thirds vote.
(2) To limit the total debate time on a question requires a motion and a two-thirds vote.
(3) Both procedures are amendable with limited debate.
(f) To postpone to a certain time or meeting. This motion shall be used to postpone legislative action until the next or a subsequent meeting, or until after a certain report or event (which items may be amended). The postponement shall require a majority vote.
(g) To refer to a committee.
(1) The object of this motion is to refer a matter to either a standing committee or a special committee of Council to enable the question to be more carefully studied and investigated and thereby rendered more clarified for Council to consider.
(2) This motion is debatable and amendable. It requires a majority vote to adopt. It may be reconsidered unless the committee has begun consideration of the question referred to it.
(3) A motion to refer may be made by any member of Council, or the presiding officer may, by general consent, refer any question to committee.
(h) To amend.
(1) It shall be in order to amend an ordinance at any time, but if substantially amended upon the third reading, the reading shall be postponed to the next meeting or referred to a committee for further study and Council’s final action.
(2) An amendment to any question may be in any of the following forms:
A. To insert or add at the end;
B. To strike out; or
C. To substitute.
(Ord. 61-02, passed 3-11-2002)
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