(A) Recommendation by Committee. The Selection Advisory Committee shall evaluate proposals received for each project by assigning points to evaluation criteria. For each project the User Department, in coordination with the Chairperson, shall determine the maximum points for each criterion according to adopted procedures. If interviews are conducted from a short list of respondents, interview project related items shall be determined by the Committee. Interviewee's responses to these items during their interview presentation to the Committee shall also be evaluated by assigning points to evaluation criteria which shall consist of the interview items, the overall quality of the presentation, and subsequent response to questions from Committee Members. The Committee shall submit the names of not more than three qualified professional firms or persons in the order in which they are recommended to the Mayor. Rankings shall be determined by the amount of points for each firm or person. If the Committee determines that there are less than three firms or persons qualified to provide the services, only those deemed qualified shall be recommended to the Mayor.
(B) Recommendation by Mayor. For the purpose of review and approval by the Council as required by §§ 14-7-2-1 et seq., the Mayor shall submit the Committee's or Ad Hoc Board's recommended list of qualified professional firms or persons to the Council and indicate the order in which they are recommended. If the order is different from the Committee's or Ad Hoc Board's, the Mayor shall explain the difference.
(C) Approval by Council. The Council shall approve or disapprove the recommendations made by the Mayor. In the event the Council does not approve the Mayor's recommendations, the Mayor shall then recommend another firm or person for the number one ranking from the firms or persons recommended by the Committee or the Ad Hoc Board.
(D) If the Mayor is unable to negotiate a satisfactory services agreement with the firm or person ranked number one based upon unreasonable delay or unreasonable cost, the Mayor shall formally terminate negotiations with such firm or person and the Mayor may undertake negotiations with the firm or person ranked number two. In the event that the Mayor is unable to negotiate a satisfactory services agreement with the firm or person ranked number two, the Mayor shall formally terminate negotiations with such firm or person and the Mayor may undertake negotiations with the firm or person ranked number three. In the event that the Mayor is unable to negotiate a satisfactory services agreement with the person ranked number three, the Mayor shall formally terminate negotiations with such firm or person. If, after the termination of negotiations with the firm or person ranked number three there still is a need for the services, the entire selection process shall be repeated.
(E) In those instances where the Mayor is unable to negotiate a satisfactory services agreement with the firms or persons in their ranked order as approved by Council, the Mayor shall formally communicate with the City Council the reasons for terminating negotiations in each case.
('74 Code, § 7-17-6) (Ord. 2-1976; Am. Ord. 82-1986; Am. Ord. 22-1990; Am. Ord. 66-1990)