Goods, services, including professional or technical services, or construction may be purchased from a business, or its authorized representative, under contract with a public agency or cooperative procurement agency at prices which are equal to or less than the prices of goods, services or construction meeting the same specifications or standards of those purchases, if the following conditions are met:
(A) Prices are from:
(1) A nationally published federal price schedule or a "federal government price schedule" published by the business under contract with the federal government;
(2) A current contract which has been awarded after notice and publication and in accordance with the requirements of the New Mexico Procurement Code, §§ 13-1-28 et seq. NMSA1978; or
(3) A valid contract which has been awarded by any public agency or cooperative procurement agency after notice and publication and in accordance with the requirements of the procurement laws and regulations applicable to that agency.
(B) The quantity purchased shall not exceed the quantity which may be purchased under the applicable contract.
(C) The goods, services or construction shall be purchased at the best obtainable price.
(D) The terms and conditions of the contract shall not be modified for the city purchase, unless the change is agreed to by the contracting business and is more favorable to the city than the original terms and conditions.
(E) The purchase order for the goods, services or construction purchased shall adequately identify the contract relied upon.
(F) The Central Purchasing Office or CIP shall retain for public inspection and internal use, official documentation, as required by the Chief Procurement Officer or CIP Official, whichever applies.
(Ord. 26-2011; Am. Ord. 2013-018; Am. Ord. 2019-005)