(A) It shall be the responsibility of the Central Purchasing Office:
(1) To reduce, to the maximum extent possible, the number of purchase transactions by combining into bulk orders and contracts the requirements of users for common-use items or items repetitively purchased.
(2) To develop, when possible, continuing contracts with vendors for specific, standardized capital items and, when appropriate, direct city departments to purchase through these contracts. Such procedures should be designed to reduce acquisition and maintenance costs for the city.
(3) To develop and use those types of contracts, procurement methodologies and purchase orders which will reduce to the minimum the accompanying paper work and which in other respects will be most advantageous to the city.
(4) To make contract awards for the acquisition of city equipment and machinery to offerors which maintain an adequate supply and/or availability of repair parts and qualified service personnel and facilities located in the Greater Albuquerque Metropolitan Area, capable of providing timely and responsive, major and minor service of the equipment and/or machinery being purchased. This subsection is applicable in circumstances where a lack of such capability could be detrimental to city service delivery.
(5) Participate as appropriate in an inter- departmental committee which addresses problems related to the overall procurement process, departmental requirements, awards, and payment process and make recommendations to the Mayor and City Council.
(B) The Central Purchasing Office is authorized to prescribe by regulation the use of various types of contracts and orders, including but not limited to the following:
(1) Definite-quantity contracts, whereby the contractor agrees to furnish a specified quantity of materials or services at a specified time or times at specified unit prices;
(2) Indefinite-quantity contracts/price agreements, whereby the Central Purchasing Office or the user agrees to obtain from the contractor part or all of its requirements for specified materials or services in an estimated but indeterminate amount during a prescribed period of time at a definite unit price or at a specified discount from list or posted prices.
(C) The Central Purchasing Office may cooperate by agreement with any cooperative procurement agency or any public agency in obtaining contracts or price agreements and such contracts or agreed prices shall apply to purchase orders subsequently issued under the agreement.
(D) The Chief Procurement Officer may annually adjust the monetary limits contained in this article, other than the limits set out in § 5-5-19, if the changes are approved by the Chief Administrative Officer, as confirmed by the issuing of an Administrative Instruction, and notification is provided to City Council. The adjustments shall be determined using best practices, including, but not limited to, comparisons to equivalent limits established for municipalities and public agencies similar to Albuquerque, and/or economic indicators such as changes in the Consumer Price Index.
(E) The Central Purchasing Office shall, upon request, provide information to the City Council summarizing all transactions processed through the Central Purchasing Office which are in excess of the limit currently established for purchases by quotation. Information shall be provided through online reporting and quarterly written reports.
('74 Code, § 5-7-7) (Ord. 6-1991; Am. Ord. 30-1998; Am. Ord. 26-2011; Am. Ord. 2019-005) Penalty, see § 1-1-99