(A) The Capital Improvement Program (CIP) plan shall include, and take as a starting point, an inclusive perspective of all capital expenditures regardless of fund source (including, but not limited to City, State, Federal funds, and private contributions-in-aid) including those expended by the City directly and those undertaken by other public agencies within the city limits that are related to the City’s adopted goals. The City-funded public purposes capital improvements shall be considered as a component of this over-all perspective.
(B) The Capital Improvement Program shall be linked to the City’s adopted Five Year Goals, Program Strategies, and to the Performance Plan of city departments.
(C) The Capital Improvement Program shall be consistent with and carry out the policies contained in the City/County Comprehensive Plan.
(D) The first priority of the City’s Capital Improvement Program shall be to rehabilitate, replace, and maintain in good condition the capital assets of the City. Pursuant to this priority, facility plans shall be developed and maintained by all City departments, coordinated according to a common set of standards by the CIP office. These plans shall include the condition of the City’s major capital assets and a program of necessary annual capital expenditures to restore, replace, and maintain the facilities, vehicles and equipment in good condition. These inventories and plans shall be completed by the 2003 CIP. The plan for streets and hydrology shall be based on the Planned Growth Strategy findings.
(E) City-funded public-purpose capital improvements are undertaken in order to implement the city's adopted goals and objectives: normally, these have been adopted in city plans for urban development and conservation. In order to maximize the effectiveness of capital improvements in advancing such goals and objectives in a coordinated manner, and in order to efficiently use public funds, the Mayor shall develop and submit to the Council a proposed Capital Improvements Program, which shall include all city-funded public-purpose capital projects proposed to be built within ten years. The program shall include but is not limited to all projects financed by general obligation bonds, revenue bonds, Urban Enhancement Fund monies, Tax Increment Fund monies, Consolidated Plan monies, tax and rate revenues, Federal and State grants, metropolitan redevelopment bonds and special assessment districts. Projects built with industrial development bonds are not normally included.
(F) The proposed Capital Improvements Program shall consist of a ten-year plan of capital expenditures, including a more detailed two-year Capital Improvements Budget. The proposed Capital Improvements Program shall include a listing of projects in order of priority and proposed year of construction or acquisition. Data on each project shall include:
(1) The anticipated capital cost of each project;
(2) The anticipated source of capital funds for each project;
(3) The estimated annual operating cost or savings for each project;
(4) The estimated completion date of each project;
(5) The adopted plan or policy, if any, which each project would help to implement;
(6) The viable alternatives that were considered for each project and the reasons the proposed project is the most cost-effective and practical alternative for meeting the stated objective;
(7) The project's ranking in whatever sequencing/priority-setting system is used as a basis for proposed programming; and
(8) The impacts of proposed capital improvements on user rates (for enterprise fund projects); and
(9) The percentage allocations of each project as “growth”, “rehabilitation”, “deficiency”, and “mandate”, which categories are defined in Bill No. F/S R-37 (Enactment 118-2000), establishing priorities for the 2001 Capital Improvement Plan; and
(10) The capital projects of the enterprise funds shall be evaluated by the Capital Improvements Program staff in a similar manner as those for the General Fund.
(G) All assets included in projects to be funded in part or in total from proceeds of general obligation bond issues or revenue bond issues shall have a minimum service life expectancy at least equal to the term of the relevant bond issue.
(H) All CIP project items with a two year programmed amount in the General Fund and a one year programmed amount in the Enterprise Funds of $100,000 or more shall be included in the CIP bill as a separate line item.
(I) Separate bond issues shall be sold to fund vehicles and equipment, the term of which bonds shall not exceed five years.
(J) Three percent of each biennial Capital Improvements Program shall be reserved to fund the design, installation, purchase, user training and monitoring of Energy Conservation and/or Renewable Energy projects that reduce fossil fuel based energy costs for General Fund and Enterprise Fund Programs and that will demonstrably reduce energy consumption. This fund shall be known as the 3% for Energy Conservation and Renewable Energy Set-A-Side for Capital Improvements. The Planning for the fund shall be consistent with the requirements set forth in Article 2-12 ROA 1994.
(K) The Department of Finance and Administrative Services will budget 3% of the General Obligation Bond Program for the 3% for Energy Conservation and Renewable Energy Set-A-Side for Capital Improvements.
(L) Departmental applications for the 3% for the Energy Conservation and Renewable Energy Set-A-Side for Capital Improvements shall be submitted to the Facility, Energy & Security Management Division. A committee of City fiscal and technical staff shall approve selected projects based on established criteria. The committee may consult with subject matter experts outside of the City Government in the selection of projects. Criteria shall include but are not limited to:
(1) The capital expenses of a project should be regained from energy savings generated from the project within the expected life of the equipment, provided that an amount, not to exceed ten percent (10%) of the 3% for Energy Conservation and Renewable Energy Set-A-Side for Capital Improvements fund, may be utilized for solar or wind renewable energy projects not otherwise meeting that life cycle criteria, if at least eighty-five percent (85%) of the capital expenses for such solar or wind projects are reasonably expected to be regained within the expected life cycle of the project. Projects using renewable energy shall, subject to the foregoing allowance for solar or wind projects, have a lower life cycle cost than a project using conventional energy based on the projected cost per unit by year for an energy resource as published in the United States Department of Energy, Energy Information Administration, Annual Energy Outlook Report or other sources identified by the committee. Preference shall be given to alternatives that meet the energy cost criteria.
(2) If a proposal is for construction or installation, the scope of the project shall only be for Energy Conservation and/or Renewable Energy in existing facilities.
(3) The monetary amount allocated to any one project shall not exceed 40% of the funding allocated to the 3% Energy Conservation and Renewable Energy Set-A-Side, during any one bond cycle unless approved by the City Council.
(4) The project shall be consistent with the requirements set forth in Paragraph (D) of this Section.
(M) The Mayor shall obtain a Certificate of No Effect or a Certificate of Approval for each project that meets the applicability criteria of Ordinance 25-2007 and that is part of the Capital Improvements Program or the Component Capital Improvements Program prior to construction of the project.
(N) Applications for funding for street projects proposed on those streets to which Part 6-5-6 ROA 1994 applies shall comply with Part 6-5-6 ROA 1994. Additional costs incurred due to required compliance with § 6-5-6 ROA 1994 shall be detailed.
(O) Three percent of the General Obligation Bond Program shall be reserved for the acquisition of lands identified for Open Space and capital renovation of Open Space.
(P) (1) $13.5 million of the 2025 General Obligation Bond Program is reserved for a Council district set-aside to be divided equally amongst the nine City Councilors;
(2) $15.75 million of the 2027 General Obligation Bond Program is reserved for a Council district set-aside to be divided equally amongst the nine City Councilors; and
(3) $18 million of the 2029 General Obligation Bond Program, and all subsequent programs, is reserved for a Council district set-aside to be divided equally amongst the nine City Councilors.
('74 Code, § 1-10-1) (Ord. 34-1975; Am. Ord. 8-1986; Am. Ord. 56-1988; Am. Ord. 23-1992; Am. Ord. 16-2001; Am. Ord. 52-2002; Am. Ord. 9-2005; Am. Ord. 35-2006; Am. Ord. 25-2007; Am. Ord. 2012-002; Am. Ord. 2015-003; Am. Ord. 2015-022; Am. Ord. 2016-014; Am. Ord. 2023-022; Am. Ord. 2023-026)