(A) The Office of the City Clerk shall be the records custodian for the purpose of processing of requests for public records and shall establish a program for the application of efficient and economical management methods to the processing of requests for public records under the New Mexico Inspection of Public Records Act.
(B) The City Clerk shall receive and process requests to inspect public records, and oversee compliance with the Act by the agency records custodian to assure that the public is provided proper and reasonable opportunities to inspect public records and reasonable facilities to make or furnish copies of the public records during usual city business hours.
(C) All city employees, elected officials and any person who is a party under a contract with the city or a subcontractor under a subcontract with a party under a contract with the city shall provide public records to the agency records custodian and the City Clerk in response to any request to inspect public records.
(D) The City Clerk shall establish a fee schedule for public records annually as provided by law. The fee schedule shall include procedures and guidelines for determining when such fees should be waived or reduced. During the process of establishing fees, the Clerk shall consider classes of records which could be made available free of charge, classes of data, and quantities of data.
(Ord. 44-1994; Am. Ord. 20-2000; Am. Ord. 29-2007; Am. Ord. 2022-044)