(A) Officers. Annually, in the first quarter of the calendar year, the Board shall elect a Chair, Vice-Chair, and any other officers which the Board deems appropriate. Officers shall be elected by vote of the majority of the Board members. Officers shall be elected for one-year terms. No officer shall serve in the same position for more than two consecutive terms at a time. Existing Groundwater Protection Advisory Board officers shall continue to serve on the Water Protection Advisory Board until their term expires.
(B) Meetings.
(1) The Board shall hold meetings at least once a month, unless a quorum is unavailable despite best efforts to schedule a convenient meeting or for other good reason, to meet workload demands during the initial implementation of GPPAP. Should the work-load diminish sufficiently, as determined by the Board, the Board may reduce its meeting schedule to no less than quarterly. The Board shall meet a minimum of four times a year.
(2) All meetings shall be in compliance with the provisions of the Open Meetings Act.
(C) Conduct of Business. Unless the Board adopts other written rules to govern its proceedings, the Board shall conduct business according to Robert's Rules of Order, which the Board may modify in writing as it deems appropriate. A quorum of five members shall be necessary to transact business, adopt motions, or conduct voting. Actions may be decided by a majority of the members present.
(D) Records. A record shall be kept of all meetings of the Board, including the vote of each member on each action. The records shall be filed with the City and County Clerks and shall be made available for public inspection at reasonable times.
(E) Conflict of Interest.
(1) Any member who has a conflict of interest regarding a policy, decision, or determination before the Board or one of its committees or work groups on which the member serves shall, as soon as possible after the conflict of interest becomes apparent, disclose the nature of the conflict to each of the other members voting on the matter. Disclosures shall be recorded. Disclosure of a conflict of interest shall not disqualify a member from participating in any discussion, debate, or vote on the matter unless:
(a) A majority of the remaining members voting on the matter determines that, for reasons of propriety, the member should not participate or vote on the matter; or
(b) The member voluntarily disqualifies himself or herself.
(2) For purposes of this ordinance, a
CONFLICT OF INTEREST means that the member, member's spouse, or member's minor child has an adverse or financial interest in the outcome of any policy, decision, or determination before the Board or one of its committees or work groups on which the member serves.
(Ord. 36-1997; Am. Ord. 39-2006)