(A) Bank Accounts. Each lobbyist organization shall establish one and only one campaign bank checking account for each lobbyist campaign. Each lobbyist campaign shall be for or against only one official action. Lobbyists participating in lobbyist campaigning shall establish one and only one campaign bank checking account for each lobbyist campaign when such lobbyist campaigning activity is not reported by a lobbyist organization. All contributions received for the benefit of lobbyist campaigning shall be deposited into the single checking account required in this section and all disbursements shall be made from that account. Each lobbyist participating in lobbyist campaigning and each lobbyist organization shall file with the bank at which the lobbyist campaign checking account has been established a letter authorizing the release of information concerning that account to the City Attorney or his designee and shall submit a copy of the letter of authorization to the City Clerk. Upon the request of the City Attorney, the lobbyist or lobbyist organization shall provide to the City Attorney all bank records, cancelled checks, and any other financial information relating to the lobbyist campaign as may be requested by the City Attorney. When a contribution is deposited in the single checking account required by this Ordinance, the name of each contributor whose contribution is being deposited shall be recorded on the bank deposit slip.
(B) Disclosure of Lobbyist Campaigning Activities.
(1) Each lobbyist or lobbyist organization that conducts any lobbyist campaigning shall file with the City Clerk disclosure statements, each of which shall be cumulative, signed under oath by the lobbyist or treasurer or chairperson of the lobbyist organization, and set forth to 5:00 p.m. of the day preceding the filing of each statement the following:
(a) The total of contributions, which shall include all contributions received, regardless of whether the contribution has been deposited in the bank checking account. This report shall show the amount of each anonymous contribution received.
(b) The name and street address of each contributor, the contributor's principal business or occupation, the name and address of the contributor's employer, and the nature of the contributor's or the contributor's employer's business, together with the total cumulative value contributed by the contributor.
(c) All expenditures made on behalf of the lobbyist campaign, including any reimbursements and the nature thereof, and the name and address of the person or business to whom payment was made.
(d) In kind contributions shall be reported as to both contributions to the lobbyist or lobbyist organization or any expenditure made on behalf of the lobbyist or lobbyist organization. The fair market value of such goods or services shall be reported.
(e) Lobbyist campaign loans as contributions and any subsequent repayment of loans credited against contributions and returned contributions as credits against contributions.
(2) The disclosure required in this statement shall be filed quarterly, and as a component of the quarterly activity reports required in § 2-3-4. In the event that no expenditures have been made and no contributions have been received, the lobbyist or lobbyist organization shall submit the quarterly registration and affirm a statement of no activity.
(3) Anonymous Contributions. No anonymous contributions shall be accepted by a lobbyist or lobbyist organization for purposes of conducting a lobbyist campaign. Anonymous contributions accepted shall be given to a non-profit charity or to the City's General Fund. The transfer of such funds to the non-profit charity or the City's General Fund shall be reported in the disclosure statement due after such transfer.
(4) Retention of Records. Each lobbyist and lobbyist organization shall keep financial records of the lobbyist campaign for a period of one year following the certification to the City Clerk that all lobbying campaigning has ceased and shall make available to the City or its auditors for inspection the records of all contributions and expenditures, cancelled checks, invoices, receipts, bank statements, bills of sales, statements of accounts, leases, rental agreement and all other financial records pertinent to the lobbyist campaign.
(Ord. 5-2003; Am. Ord. 2020-019)