6-4(L)(1)(a) Once an application for a decision listed in Table 6-1-1 is accepted as complete by the City Planning Department, property owners within 330 feet and Neighborhood Associations within 660 feet in any direction of the subject property may request a post-submittal facilitated meeting in any of the following circumstances:
1. The application is a Site Plan - Administrative proposing a new building or multiple new buildings that include a total of any of the following:
a. More than 100 multi-family residential dwelling units.
b. More than 50,000 square feet of non-residential development.
2. The application is in the category "Decision Requiring a Public Hearing" in Table 6-1-1.
3. The application is in the category "Policy Decision" in Table 6-1-1, and Table 6-1-1 indicates that a Neighborhood Meeting is required for that application type.
1. Why a post-submittal facilitated meeting is being requested.
2. What specific items are requested to be discussed.
3. What outcomes are wanted from the discussion.
The City will delay the decision on the application to allow a post-submittal facilitated meeting as follows.
The following apply to all requests for a post-submittal facilitated meeting associated with an Administrative Decision as shown in Table 6-1-1.
1. One facilitated meeting can be requested and required.
2. A facilitated meeting shall be requested no more than 10 business days after any public notice has been provided as required pursuant to Table 6-1-1.
3. A final decision by City staff will not be made until after the post-submittal facilitated meeting has taken place and the meeting summary has been received and reviewed by City staff.
The following apply to all requests for a post-submittal facilitated meeting associated with a Decision Requiring a Public Hearing as shown in Table 6-1-1 and for a Zoning Map Amendment - EPC.
1. One post-submittal facilitated meeting can be requested and required. If a development involves applications for decisions by multiple decision-making bodies, one facilitated meeting can be requested and required per decision-making body.
2. If the request is made at least 15 calendar days prior to the scheduled meeting or hearing, the post-submittal facilitated meeting shall be required and completed before the application can be heard by the decision-making body. The decision-making body shall defer the case at the public hearing until the post-submittal facilitated meeting has taken place and the meeting summary has been received and reviewed by the decision-making body. No deferral fee is required.
3. If the request is made fewer than 15 calendar days before the scheduled meeting or hearing, or at such a meeting or hearing, or if an additional post-submittal meeting is requested, the applicant can agree to a post-submittal facilitated meeting and ask for a deferral or continuance of the case at any time. A deferral fee will be charged.
6-4(L)(3)(a) Once notified by the Planning Director about the request for a post-submittal facilitated meeting, the applicant shall contact the City's Alternative Dispute Resolution (ADR) office to request the post-submittal facilitated meeting within 2 business days. The City shall assign a facilitator, who shall schedule the post-submittal facilitated meeting to take place within 15 calendar days of the request to ADR. The facilitator shall attempt to contact all Neighborhood Associations whose boundaries include or are adjacent to the subject property.
6-4(L)(3)(b) If reasonable attempts have been made to accommodate the schedules of the applicant, the Neighborhood Associations, and the requester (if different), and no post-submittal facilitated meeting has occurred, the application shall proceed in the relevant review/decision process. If no post-submittal facilitated meeting occurs, the facilitator shall provide documentation of the attempt to schedule the post-submittal facilitated meeting and that no post-submittal facilitated meeting was scheduled within the time allotted.
6-4(L)(3)(c) If a post-submittal facilitated meeting occurs, the facilitator shall submit a post-submittal facilitated meeting report, including but not limited to the meeting location, date, and time; attendees; and a summary of the discussion to the Planning Department within 7 calendar days of the post-submittal facilitated meeting.