Effective January 1, 2010, there shall be a total of nine (9) representatives determined by the association. If the Department designates a third district station, the number of representatives shall increase to twelve (12) and remain at that level as long as the three district stations are designated by the Chief.
These representatives shall be authorized to represent the employees in the First Step of the Grievance Procedure. The employee who has a grievance shall be entitled to only one (1) representative of his choice in the first step of such procedure. The representative shall be allowed reasonable time to investigate the grievance with the employee in such a way that will not unnecessarily interfere with the police operations. The President of the Association and/or his designees shall continue to represent the Association in subsequent steps of the grievance procedure.
The Association representatives shall make every effort to assist the supervisor in settling grievances in the First Step of the Grievance Procedure. When the grievance cannot be settled at the First Step, then the Association representative will refer it to the Association for further handling in accordance with the grievance procedure provided herein.
If an employee is to be reprimanded by the supervisor, then he shall have the right to be represented by the Association Steward before the supervisor.
The Association President and/or his designee will be allowed sufficient time to conduct other necessary Association business.
The Association President shall be scheduled to work on the Administrative Schedule. The Association President shall report to the Desk Lieutenant by phone on days he is scheduled to work and shall be considered as full time released. Additionally, a designee of the president shall be placed on the day schedule and shall be provided union release time as needed. The designee shall notify the Commander of Personnel relative to release time needs.
The Association elections shall be conducted in the Safety Building and the City agrees to permit two (2) police officers as designated by the Association President to provide security for the period of the election. The Association President agrees to assign off-duty personnel to provide the security when practical.
The City agrees to afford the Association seventy-five (75) additional days of release time for the purpose of attending conferences, lectures, educational seminars and union related activities per year.
The Association is entitled to have four representatives (exclud ing the President and the designee of the President) released for contractual negotiations. The members of Association bargaining team shall receive ninety (90) days release time prior to the beginning of bargaining over the next collective bargaining agreement which release time shall terminate upon ratification of a new contract or on December 31, 2014, whichever occurs first. Additional time shall be granted for fact finding and conciliation hearing dates. Any other release time for preparation of the latter shall be as needed with any dispute over release time being resolved with an agreed upon third party on an expedited basis.