Police Officers shall be allowed to trade days off with other Police Officers who are able to do the work. Written notification signed by both Police Officers involved in the trade must be provided on the form supplied by the Department. All trades must be completed within the calendar year. Police Officers shall be allowed to trade days off with themselves whenever both of the following conditions are met:
(1) There are no more than ten (10%) percent of the Police Officers assigned to the shift requesting the day off for either vacation time, compensatory time, or trades with themselves; and,
(2) The trade will be completed within the work period, or, if not completed within the work period, within the next work period, and the trade will not cause the Police Officer's non-overtime hours to exceed the maximum non-overtime hours limitation of the Fair Labor Standards Act in the work period in which the day is paid back.
Police Officers asking for vacation days or compensatory time will be given first preference and then Police Officers requesting to trade a day off with themselves. Written notice shall be given at least three (3) days prior to the requested trade, except in the case of unforeseen emergencies which make it impossible for the Police Officer to give such advance notice. However, when conditions permit, the Shift Captain or Bureau Head may, at his discretion, allow the individual Police Officer, in excess of the ten (10%) percent, to trade days off.
A police officer shall be permitted to trade with another officer citywide, as long as both officers are within the same shift and the same bureau (trades between district stations in field operations shall be allowed). Days traded must both be within the same FLSA period. Officers are limited to trade two (2) days per month in this manner. The two-day restriction is not meant to restrict total day off trades or the trades as they are presently handled.