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(A) No policy body shall conduct any meeting, conference or other function in any facility that excludes persons on the basis of actual or presumed class identity or characteristics, or which is inaccessible to persons with physical disabilities, or where members of the public may not be present without making a payment or purchase. Whenever the city council, a board or commission, or any committee thereof anticipates that the number of persons attending the meeting will exceed the legal capacity of the meeting room, any public address system used to amplify sound in the meeting room shall be extended by supplementary speakers to permit the overflow audience to listen to the proceedings in an adjacent room or passageway, unless such supplementary speakers would disrupt the operation of a city office.
(B) Each policy body shall ensure that accessible seating for persons with disabilities, including those using wheelchairs, is made available for each regular and special meeting.
(C) Meetings of policy bodies shall adjourn no later than 10:00 p.m., unless the meeting is extended by a majority vote of the policy body. No new items will begin after 10:00 p.m. unless 80% of the members present of the policy body votes to allow the items to be heard.
(Ord. No. 2948)
(A) Any person attending an open and public meeting of a policy body shall have the right to record the proceedings with an audio or video recorder or a still or motion picture camera, or to broadcast the proceedings, in the absence of a reasonable finding of the policy body that the recording or broadcast cannot continue without such noise, illumination or obstruction of view as to constitute a persistent disruption of the proceedings.
(B) Every policy body shall audio or video record every noticed regular or special meeting held in a city owned facility, except to the extent that such facility may not be available for technical or other reasons. All recordings will be archived in digital form at a centralized location on the city's website within 72 hours of such meeting. Each recording shall be a public record subject to inspection pursuant to the California Public Records Act.
(Ord. No. 2948)
(A) Every agenda for regular meetings shall provide, before undertaking regular business, an opportunity for members of the public to directly address a policy body on items not appearing on the agenda or for non-action items, such as the ceremonial calendar, city manager reports, or city council business. The city council agenda shall provide up to 30 minutes for this use. If the number of speakers interested in speaking under "Public Comment: Non-Agendized/Non-Action Items" exceeds the 30-minute period, additional time will be made available at the end of the meeting.
(B) A policy body shall not abridge or prohibit public criticism of the policy, procedures, programs or services of the city, or of any other aspect of its proposals or activities, or of the acts or omissions of the policy body, on the basis that the performance of one or more public employees is implicated, or on any basis other than reasonable time constraints adopted.
(C) Every agenda for regular or special meetings at which action is proposed to be taken on an item shall provide an opportunity for any member of the public to directly address the policy body concerning that item before the policy body takes action. Public comments on closed session items shall be taken before the closed session is convened. The presiding officer of any policy body may request speakers representing similar views to designate a spokesperson in the interest of time.
(D) To facilitate public input, any agenda changes or continuances shall be announced by the presiding officer of a policy body at the beginning of a meeting, or as soon thereafter as the change or continuance becomes known to such presiding officer.
(E) All staff reports, presentations, and comments from parties with a direct connection to the agenda item will be presented before the public has an opportunity to speak so as to provide the fullest opportunity for public input on all issues before the board, commission or council. City council comments on the agenda item shall take place after public comments on the agenda item.
(Ord. No. 2948)
(A) The clerk or secretary of each policy body shall record the minutes for each regular and special meeting of the policy body. The minutes shall state the time the meeting was called to order, the names of the members attending the meeting, the roll call vote on each matter considered at the meeting, the time the board or commission began and ended any closed session, a list of those members of the public who spoke on each matter if the speakers identified themselves, and the time the meeting was adjourned.
(B) The draft minutes of each meeting shall be available for inspection and copying upon request no later than ten working days after the meeting. The officially adopted minutes shall be available for inspection and copying upon request no later than ten working days after the meeting at which the minutes are adopted.
(Ord. No. 2948)
ARTICLE V. TRANSPARENCY IN PUBLIC CONTRACTS AND
FINANCIAL REPORTING
FINANCIAL REPORTING
(A) All agreements requiring city council approval must be posted on the city’s website and be made available to the public prior to city council action unless determined otherwise by the city attorney.
(B) All labor agreements and all agreements greater than $200,000 must be posted on the city’s website and be made available to the public at least 10 days prior to city council action, unless waived by a two-thirds vote of the city council.
(Ord. No. 2976)
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