CHAPTER 195

Rules

and

Procedures

of

Civil Service

Napoleon, Ohio

CSR-2001

   EDITOR’S NOTE: The Civil Services Rules and Procedures codified as Chapter 195 were adopted by Ordinance 112-01, passed October 1, 2001. Subsequent amendments will be indicated by legislative histories placed at the end of the affected sections.

Table of Contents

195.01 RULE 1 DEFINITION OF TERMS.

   Rule 1.1       Definitions.

195.02 RULE 2 ADMINISTRATION & GENERAL MEETING RULES.

   Rule 2.1   Composition of Commission

   Rule 2.2   Quorum.

   Rule 2.3   Commission To Enforce Rules and Procedures

   Rule 2.4   General Meeting Rules

   Rule 2.5   Presiding Officer

   Rule 2.6   Votes Necessary For Election Of Officers And Employees

   Rule 2.7   Roll Call Votes

   Rule 2.8   Duties, Privileges, And Decorum Of Members

   Rule 2.8.1   Attendance

   Rule 2.8.2   Duty To Vote

   Rule 2.8.3   Recording Votes

   Rule 2.8.4   Appeal From Ruling of Chair

   Rule 2.8.5   Motions In General

   Rule 2.9   Purpose And Form Of Motions

   Rule 2.10   Precedence Of Motions

   Rule 2.11   Questions

   Rule 2.12   Motion To Lay On The Table

   Rule 2.13   Reconsideration By Motion

   Rule 2.14   The Presiding Officer To Present Resolutions

   Rule 2.15   Finance Director Or Council To Act As Clerk Of The Commission

   Rule 2.16   Order of Business

   Rule 2.17   Minutes

   Rule 2.18   Place Of Meetings And Hearings

   Rule 2.19   Public Meetings

   Rule 2.20   Regular Meetings

   Rule 2.21   Special Meetings

   Rule 2.22   Emergency Meetings

   Rule 2.23   Adjournment

   Rule 2.24   Quorum

   Rule 2.25   Executive Session

   Rule 2.26   Joint Sessions Of Committees, Boards, Commissions

   Rule 2.27   Conflict In Rules Governing Meetings And Hearings

   Rule 2.28   Expenditure Of Funds By Commission

   Rule 2.29   Travel Expenses

   Rule 2.30   Official Roster

195.03 RULE 3 POSITION CLASSIFICATION.

   Rule 3.1   Classification

195.04 RULE 4 EXAMINATIONS.

   Rule 4.1   Place Of Examination And Administration

   Rule 4.2   Notice Of Examination For Original Appointment

   Rule 4.3   Promotional Examination For Competitive Classified Positions

   Rule 4.4   Human Resource Department Assistance

   Rule 4.5   Examination Scope: Subjects And Weight Thereof

   Rule 4.5.1   Examination For Original Appointment

   Rule 4.5.2   Promotional Examination

   Rule 4.5.3   Method Of Examination

   Rule 4.6   Medical And/Or Psychological As A Requirement For Appointment To The Competitive Classified Service

   Rule 4.7   Admitting Applicants To Examination

   Rule 4.8   No Extension Of Time To Be Given

   Rule 4.9   Examination Fraud Prohibited

   Rule 4.10   Visitors At Examination

   Rule 4.11   Inspection Of Examination Papers

   Rule 4.12   Examinations Postponed

   Rule 4.13   Credit For Ohio Peace Officer Certification Or Paramedic Or Firefighter Certification Or College Degree

   Rule 4.14   Release Time For Examinations

   Rule 4.15   Rating Of Applicants

   Rule 4.15.1   Credit For Military Service In Examinations For Original Appointment

   Rule 4.15.2   Seniority Credit Prohibited

   Rule 4.15.3    Political or Religious Questions Prohibited.

   Rule 4.16   Examination Grading Methods

   Rule 4.17   Passing Grade

   Rule 4.18   Changing Of Grades

   Rule 4.19   Repeating Examinations

   Rule 4.20   Preservation Of Examination Papers

195.05 RULE 5 APPLICATIONS.

   Rule 5.1   Residency Required

   Rule 5.2   Citizenship Required

   Rule 5.3   Age Requirement

   Rule 5.4   Application Blanks Furnished

   Rule 5.5   Character And Fitness Of Applicant

   Rule 5.6   Completion Of Application Blanks

   Rule 5.7   Applications

195.06 RULE 6 ELIGIBLE LIST.

   Rule 6.1   Posting Of Lists

   Rule 6.2   Creation Of List While Other Lists Exists

   Rule 6.3   Duration Of Lists

   Rule 6.4   Ranking Of Applicants: Identical Grades

   Rule 6.5   Separate Lists For Police and Fire

   Rule 6.6   Removal From Eligible List

   Rule 6.7   Change Of Address

   Rule 6.8   Re-Examinations: Revocation Of Lists

195.07 RULE 7 PERMANENT APPOINTMENTS.

   Rule 7.1   Requisitions

   Rule 7.2   Requisition By Sex

   Rule 7.3   Filling Original Positions Below The Rank Of Chief from a Certified Eligible List

   Rule 7.4   Reserved

   Rule 7.5   Objection By Appointing Authority

   Rule 7.6   Reply By Eligible

   Rule 7.7   Reserved

   Rule 7.8   Reserved

   Rule 7.9   Reserved

   Rule 7.10   Reserved

   Rule 7.11   Notice

   Rule 7.12   Time Of Acceptance Or Rejection

   Rule 7.13   Reserved

   Rule 7.14   Reserved

   Rule 7.15   Appropriateness Of Duties

   Rule 7.16   Reserved

   Rule 7.17   Probationary Period

   Rule 7.17.1   Purpose

   Rule 7.17.2   Probation Period

   Rule 7.18   Poor Evaluation During Probationary Period

   Rule 7.19   Restrictions For Appointment

   Rule 7.20   Lateral Transfer.

195.08 RULE 8 EXCEPTIONAL, EMERGENCY AND TEMPORARY APPOINTMENTS

   Rule 8.1   General Provisions For Rule 8

   Rule 8.2   Acting Positions

   Rule 8.3   Exceptional Appointments

   Rule 8.4   Reserved

   Rule 8.5   Reserved

   Rule 8.6   Emergency Appointments

   Rule 8.6.1   Documenting Appointments

   Rule 8.6.2   Successive Appointments

   Rule 8.6.3   Subsequent Appointments

   Rule 8.6.4   Probationary Periods

   Rule 8.6.5   Standing On Eligible List

   Rule 8.6.6   License Or Certificate Requirements

   Rule 8.7   Notice of Temporary Service

   Rule 8.8   Reserved

   Rule 8.9   Reserved

   Rule 8.10   Reserved

   Rule 8.11   Substitute (Interim) Employees

195.09 RULE 9 PROMOTIONS.

   Rule 9.1   Vacancies To Be Filled By Promotion

   Rule 9.2   Eligibility By Reason Of Experience

   Rule 9.3   Basic Requirements

   Rule 9.4   Application For Promotional Examinations

   Rule 9.5   Police And Fire/Rescue Promotions

   Rule 9.5.1   Promotion Of Full-Time Police Officers Or Fire/Rescue Personnel

   Rule 9.5.2   Promotion Or Appointment Of A Chief Within The Police Or Within The Fire/Rescue Department

195.10 RULE 10 REINSTATEMENTS.

   Rule 10.1   Leaves Of Absence

   Rule 10.2   Absence Without Leave: Reinstatement

195.11 RULE 11 LAYOFFS AND RE-EMPLOYMENT.

   Rule 11.1   Reduction In Personnel

   Rule 11.2   Order Of Layoffs

   Rule 11.3   Re-Employment After Layoff

195.12 RULE 12 POLITICAL ACTIVITY PROHIBITED.

195.13 RULE 13 REDUCTIONS, SUSPENSIONS AND DISMISSAL.

   Rule 13.1   General Procedure

   Rule 13.2   Demotions, Reductions And Layoffs - Non Disciplinary

   Rule 13.3   Probationary Removals And Reductions

   Rule 13.4   Order To Be Filed

195.14 RULE 14 HEARINGS; PROCEDURE.

   Rule 14.1   Time Of Hearing; Notifications; Deposits

   Rule 14.2   Tenure Of Improperly Appointed Employees

   Rule 14.3   Criteria Of Orders

   Rule 14.4   Service Of “Orders”

   Rule 14.5   Amendment Or Withdrawal Of “Orders”

   Rule 14.6   Laches

   Rule 14.7   Merger And Bar

   Rule 14.8   Appointing Authority’s Burden Of Proof And Scope Of Hearing

   Rule 14.9   Contents Of Appeals

   Rule 14.10   Suspensions, Demotions, Reductions, And Dismissals Without An Order

   Rule 14.11   Investigations

   Rule 14.12   Rules of Evidence

   Rule 14.13   Prior Disciplinary Action

   Rule 14.14   Questionnaires

   Rule 14.15   Witnesses

   Rule 14.16   Conviction Of A Crime

   Rule 14.17   Best Evidence

   Rule 14.18   Administrative Notice

   Rule 14.19   Disparate Treatment

   Rule 14.20   Designation Of Parties

   Rule 14.21   Notice Of Hearings

   Rule 14.22   Continuances

   Rule 14.23   Consolidations

   Rule 14.24   Appearances

   Rule 14.25   Substitution Of Parties

   Rule 14.26   Motions

   Rule 14.27   Briefs

   Rule 14.28   Filing

   Rule 14.29   Service

   Rule 14.30   Communications To Representatives And Parties

   Rule 14.31   Computation And Extension Of Time

   Rule 14.32   Procedural Orders

   Rule 14.33   Procedure In Record Hearings

   Rule 14.34   Record Of Hearings

   Rule 14.35   Transcripts/Listening To Recording

   Rule 14.36   Subpoenas and Powers of Chairman in Procedural Matters

   Rule 14.37   Mileage Reimbursement And Subpoenaed Witness Fees

   Rule 14.38   Failure To Appear

   Rule 14.39   Settlements And Withdrawals

   Rule 14.40   Reserved

   Rule 14.41   Exchange Of Documents And Witness Lists

   Rule 14.42   Depositions

   Rule 14.43   Motion To Make Definite And Certain

   Rule 14.44   Work Product

   Rule 14.45   Prehearings

   Rule 14.46   Reports And Recommendations

   Rule 14.47   Objections To Reports and Recommendations

   Rule 14.48   Commission Action On Reports And Recommendations

   Rule 14.49   Final Order Of The Commission

   Rule 14.50   Motions For Reconsideration

   Rule 14.51   Appeals To The Court of Common Pleas

   Rule 14.52   Certification Of The Record To Court

   Rule 14.53   Deposit Required Upon Filing Notice of Appeal

   Rule 14.54   Scope Of Rules

   Rule 14.55   Records

   Rule 14.56   Standards Of Conduct And Suspension

195.15 RULE 15 WAIVER OF RULES.

195.16 RULE 16 AMENDMENT OF RULES AND PROCEDURES.

   Rule 16.1   Procedure

   Rule 16.2   Publication

195.17 RULE 17 PARTIAL INVALIDITY.

   Rule 17.1   Saving Clause

   Rule 17.2   Conflict With Collective Bargaining Agreement

   Rule 17.3   Intent of Terms: Rules And Procedures

195.18 RULE 18 ANNUAL REPORT.

   Rule 18.1      Secondary Rules Of Application For Meetings

195.19 RULE 19 SUBSTANTIAL COMPLIANCE OF RULES AND PROCEDURES.

195.20 RULE 20 TYPOGRAPHICAL AND CLERICAL ERRORS IN RULES MAY BE CORRECTED