CHAPTER 195
Rules
and
Procedures
of
Civil Service
Napoleon, Ohio
CSR-2001
   EDITOR’S NOTE: The Civil Services Rules and Procedures codified as Chapter 195 were adopted by Ordinance 112-01, passed October 1, 2001.  Subsequent amendments will be indicated by legislative histories placed at the end of the affected sections.
Table of Contents
195.01  RULE 1  DEFINITION OF TERMS.
   Rule 1.1      Definitions.
195.02   RULE 2  ADMINISTRATION & GENERAL MEETING RULES.
   Rule 2.1   Composition of Commission
   Rule 2.2   Quorum.
   Rule 2.3   Commission To Enforce Rules and Procedures
   Rule 2.4   General Meeting Rules
   Rule 2.5   Presiding Officer
   Rule 2.6   Votes Necessary For Election Of Officers And Employees
   Rule 2.7   Roll Call Votes
   Rule 2.8   Duties, Privileges, And Decorum Of Members
   Rule 2.8.1   Attendance
   Rule 2.8.2   Duty To Vote
   Rule 2.8.3   Recording Votes
   Rule 2.8.4   Appeal From Ruling of Chair
   Rule 2.8.5   Motions In General
   Rule 2.9   Purpose And Form Of Motions
   Rule 2.10   Precedence Of Motions
   Rule 2.11   Questions
   Rule 2.12   Motion To Lay On The Table
   Rule 2.13   Reconsideration By Motion
   Rule 2.14   The Presiding Officer To Present Resolutions
   Rule 2.15   Finance Director Or Council To Act As Clerk Of The Commission
   Rule 2.16   Order of Business
   Rule 2.17   Minutes
   Rule 2.18   Place Of Meetings And Hearings
   Rule 2.19   Public Meetings
   Rule 2.20   Regular Meetings
   Rule 2.21   Special Meetings
   Rule 2.22   Emergency Meetings
   Rule 2.23   Adjournment
   Rule 2.24   Quorum
   Rule 2.25   Executive Session
   Rule 2.26   Joint Sessions Of Committees, Boards, Commissions
   Rule 2.27   Conflict In Rules Governing Meetings And Hearings
   Rule 2.28   Expenditure Of Funds By Commission
   Rule 2.29   Travel Expenses
   Rule 2.30   Official Roster
195.03  RULE 3  POSITION CLASSIFICATION.
   Rule 3.1   Classification
195.04  RULE 4  EXAMINATIONS.
   Rule 4.1   Place Of Examination And Administration
   Rule 4.2   Notice Of Examination For Original Appointment
   Rule 4.3   Promotional Examination For Competitive Classified Positions
   Rule 4.4   Human Resource Department Assistance
   Rule4.5   Examination Scope: Subjects And Weight Thereof
   Rule 4.5.1   Examination For Original Appointment
   Rule 4.5.2   Promotional Examination
   Rule4.5.3   Method Of Examination
   Rule4.6   Medical And/Or Psychological As A Requirement For Appointment To The Competitive Classified Service
   Rule4.7   Admitting Applicants To Examination
   Rule4.8   No Extension Of Time To Be Given
   Rule4.9   Examination Fraud Prohibited
   Rule 4.10   Visitors At Examination
   Rule 4.11   Inspection Of Examination Papers
   Rule4.12   Examinations Postponed
   Rule4.13   Credit For Ohio Peace Officer Certification Or Paramedic Or Firefighter Certification Or College Degree
   Rule 4.14   Release Time For Examinations
   Rule 4.15   Rating Of Applicants
   Rule4.15.1   Credit For Military Service In Examinations For Original Appointment
   Rule 4.15.2   Seniority Credit Prohibited
   Rule 4.15.3   Political or Religious Questions Prohibited.
   Rule 4.16   Examination Grading Methods
   Rule 4.17   Passing Grade
   Rule 4.18   Changing Of Grades
   Rule 4.19   Repeating Examinations
   Rule 4.20   Preservation Of Examination Papers
195.05   RULE 5  APPLICATIONS.
   Rule 5.1   Residency Required
   Rule 5.2   Citizenship Required
   Rule 5.3   Age Requirement
   Rule 5.4   Application Blanks Furnished
   Rule 5.5   Character And Fitness Of Applicant
   Rule 5.6   Completion Of Application Blanks
   Rule 5.7   Applications
195.06   RULE 6  ELIGIBLE LIST.
   Rule 6.1   Posting Of Lists
   Rule 6.2   Creation Of List While Other Lists Exists
   Rule 6.3   Duration Of Lists
   Rule 6.4   Ranking Of Applicants:  Identical Grades
   Rule 6.5   Separate Lists For Police and Fire
   Rule 6.6   Removal From Eligible List
   Rule 6.7   Change Of Address
   Rule 6.8   Re-Examinations:  Revocation Of Lists
195.07  RULE 7  PERMANENT APPOINTMENTS.
   Rule 7.1   Requisitions
   Rule 7.2   Requisition By Sex
   Rule 7.3   Filling Original Positions Below The Rank Of Chief from a Certified Eligible List
   Rule 7.4   Reserved
   Rule 7.5   Objection By Appointing Authority
   Rule 7.6   Reply By Eligible
   Rule 7.7   Reserved
   Rule 7.8   Reserved
   Rule 7.9   Reserved
   Rule 7.10   Reserved
   Rule 7.11   Notice
   Rule 7.12   Time Of Acceptance Or Rejection
   Rule 7.13   Reserved
   Rule 7.14   Reserved
   Rule 7.15   Appropriateness Of Duties
   Rule 7.16   Reserved
   Rule 7.17   Probationary Period
   Rule 7.17.1   Purpose
   Rule 7.17.2   Probation Period
   Rule 7.18   Poor Evaluation During Probationary Period
   Rule 7.19   Restrictions For Appointment
   Rule 7.20   Lateral Transfer.
195.08  RULE 8  EXCEPTIONAL, EMERGENCY AND TEMPORARY APPOINTMENTS
   Rule 8.1   General Provisions For Rule 8
   Rule 8.2   Acting Positions
   Rule 8.3   Exceptional Appointments
   Rule 8.4   Reserved
   Rule 8.5   Reserved
   Rule 8.6   Emergency Appointments
   Rule 8.6.1   Documenting Appointments
   Rule 8.6.2   Successive Appointments
   Rule 8.6.3   Subsequent Appointments
   Rule 8.6.4   Probationary Periods
   Rule 8.6.5   Standing On Eligible List
   Rule 8.6.6   License Or Certificate Requirements
   Rule 8.7   Notice of Temporary Service
   Rule 8.8   Reserved
   Rule 8.9   Reserved
   Rule 8.10   Reserved
   Rule 8.11   Substitute (Interim) Employees
195.09   RULE 9  PROMOTIONS.
   Rule 9.1   Vacancies To Be Filled By Promotion
   Rule 9.2   Eligibility By Reason Of Experience
   Rule 9.3   Basic Requirements
   Rule 9.4   Application For Promotional Examinations
   Rule 9.5   Police And Fire/Rescue Promotions
   Rule 9.5.1   Promotion Of Full-Time Police Officers Or Fire/Rescue Personnel
   Rule 9.5.2   Promotion Or Appointment Of A Chief Within The Police Or Within The Fire/Rescue Department
195.10  RULE 10  REINSTATEMENTS.
   Rule 10.1   Leaves Of Absence
   Rule 10.2   Absence Without Leave: Reinstatement
195.11  RULE 11  LAYOFFS AND RE-EMPLOYMENT.
   Rule 11.1   Reduction In Personnel
   Rule 11.2   Order Of Layoffs
   Rule 11.3   Re-Employment After Layoff
195.12  RULE 12  POLITICAL ACTIVITY PROHIBITED.
195.13  RULE 13  REDUCTIONS, SUSPENSIONS AND DISMISSAL.
   Rule 13.1   General Procedure
   Rule 13.2   Demotions, Reductions And Layoffs - Non Disciplinary
   Rule 13.3   Probationary Removals And Reductions
   Rule 13.4   Order To Be Filed
195.14   RULE 14  HEARINGS; PROCEDURE.
   Rule 14.1   Time Of Hearing; Notifications; Deposits
   Rule 14.2   Tenure Of Improperly Appointed Employees
   Rule 14.3   Criteria Of Orders
   Rule 14.4   Service Of “Orders”
   Rule 14.5   Amendment Or Withdrawal Of “Orders”
   Rule 14.6   Laches
   Rule 14.7   Merger And Bar
   Rule 14.8   Appointing Authority’s Burden Of Proof And Scope Of Hearing
   Rule 14.9   Contents Of Appeals
   Rule 14.10   Suspensions, Demotions, Reductions, And Dismissals Without An Order
   Rule 14.11   Investigations
   Rule 14.12   Rules of Evidence
   Rule 14.13   Prior Disciplinary Action
   Rule 14.14   Questionnaires
   Rule 14.15   Witnesses
   Rule 14.16   Conviction Of A Crime
   Rule 14.17   Best Evidence
   Rule 14.18   Administrative Notice
   Rule 14.19   Disparate Treatment
   Rule 14.20   Designation Of Parties
   Rule 14.21   Notice Of Hearings
   Rule 14.22   Continuances
   Rule 14.23   Consolidations
   Rule 14.24   Appearances
   Rule 14.25   Substitution Of Parties
   Rule 14.26   Motions
   Rule 14.27   Briefs
   Rule 14.28   Filing
   Rule 14.29   Service
   Rule 14.30   Communications To Representatives And Parties
   Rule 14.31   Computation And Extension Of Time
   Rule 14.32   Procedural Orders
   Rule 14.33   Procedure In Record Hearings
   Rule 14.34   Record Of Hearings
   Rule 14.35   Transcripts/Listening To Recording
   Rule 14.36   Subpoenas and Powers of Chairman in Procedural Matters
   Rule 14.37   Mileage Reimbursement And Subpoenaed Witness Fees
   Rule 14.38   Failure To Appear
   Rule 14.39   Settlements And Withdrawals
   Rule 14.40   Reserved
   Rule 14.41   Exchange Of Documents And Witness Lists
   Rule 14.42   Depositions
   Rule 14.43   Motion To Make Definite And Certain
   Rule 14.44   Work Product
   Rule 14.45   Prehearings
   Rule 14.46   Reports And Recommendations
   Rule 14.47   Objections To Reports and Recommendations
   Rule 14.48   Commission Action On Reports And Recommendations
   Rule 14.49   Final Order Of The Commission
   Rule 14.50   Motions For Reconsideration
   Rule 14.51   Appeals To The Court of Common Pleas
   Rule 14.52   Certification Of The Record To Court
   Rule 14.53   Deposit Required Upon Filing Notice of Appeal
   Rule 14.54   Scope Of Rules
   Rule 14.55   Records
   Rule 14.56   Standards Of Conduct And Suspension
195.15  RULE 15  WAIVER OF RULES.
195.16  RULE 16  AMENDMENT OF RULES AND PROCEDURES.
   Rule 16.1   Procedure
   Rule 16.2   Publication
195.17  RULE 17  PARTIAL INVALIDITY.
   Rule 17.1   Saving Clause
   Rule 17.2   Conflict With Collective Bargaining Agreement
   Rule 17.3   Intent of Terms:  Rules And Procedures
195.18  RULE 18  ANNUAL REPORT.
   Rule 18.1     Secondary Rules Of Application For Meetings
195.19   RULE 19  SUBSTANTIAL COMPLIANCE OF RULES AND PROCEDURES.
195.20   RULE 20  TYPOGRAPHICAL AND CLERICAL ERRORS IN RULES MAY BE CORRECTED