ARTICLE 1 PETTY CASH FUNDS

Whenever in the judgment of the Controller of the City of Los Angeles the business of any department of said City may be transacted more expeditiously and more efficiently thereby, the Controller may establish in said department a petty cash fund and provide for the administration of such fund in the manner hereinafter set forth.

Said petty cash fund shall be so established by furnishing such department with an amount in cash sufficient to cover expenditures as defined in Section 5.152 in such department in such amount as may in the judgment of the Controller seem necessary.

SECTION HISTORY

Based on Ord. No. 59,495.

Amended by: Ord. No. 173,186, Eff. 5-22-00.

Sec. 5.152. Purpose of Petty Cash Funds - Restriction as to Amounts Expended.

Such petty cash funds so established in a department shall be used solely for the purpose of:

(1) Reimbursing any employee for damage, destruction or loss of any property, prosthesis or tool where an application for reimbursement has been approved and the amount thereof determined pursuant to the provisions of Article 7.1 of Chapter 2 of Division 4 of this Code;

(2) Making emergency purchases pursuant to Section 9.3 of this Code or making small dollar purchases pursuant to Section 9.4 of this Code;

(3) Making change in those departments receiving money for fees or other charges.

Petty cash disbursements shall not exceed the sum of Five Hundred Dollars ($500.00), exclusive of any applicable tax, for any one item, provided, however, that reimbursement for petty cash expenditures shall be approved by the officers, general managers or employees having budget authority to make such expenditures. Provided further, however, that the City Attorney may make such expenditures out of said petty cash fund as may be deemed necessary by that office for court costs, fees for juries, witnesses, interpreters and notaries within the limitations of the budget allowance for the fiscal year within which such expenditures are made without restrictions as to amount.

All disbursements from petty cash fund shall coordinate with the item of expenditure to be made during the fiscal year, in accordance with the provisions of the Annual Budget in effect on the first day of July of each fiscal year.

SECTION HISTORY

Based on Ord. No. 59,495.

Amended by: Para. 1, Ord. No. 9364; Para. 2, Ord. No. 134,821; Para. 3, Ord. No. 150,678, Eff. 5-11-78; Subsec. (2), Ord. No. 152,427, Eff. 6-29-79; Second unnumbered para., Ord. No. 159,313, Eff. 9-29-84; Subsec. (2) and second Para. Subsec. (3), Ord. No. 170,223, Eff. 2-10-95; Ord. No. 173,186, Eff. 5-22-00.

Sec. 5.153. Fund Reconciliation and Replenishment.

At the close of each calendar month, or shorter period as necessary, a demand shall be drawn against the fund of any department having a petty cash fund for an amount equal to the sum of all expenditures made during the period involved plus the sum of any unaccounted for shortage of cash disclosed by accountings of receipts and expenditures for such period. The demand shall be in favor of the department so drawing it. The unaccounted for cash shortages included therein shall not be subject to the $500 limitation for petty cash disbursements set forth in Section 5.152.

In the event the aggregate total of cash shortages not supported by receipts and vouchers exceeds $100.00, the Council upon report of the department involved, by resolution may increase the $100.00 limitation for the remaining portion of the fiscal year for that department. Such demands, having attached thereto properly approved receipts or vouchers covering every expenditure and every unaccounted for shortage of cash set forth therein, or vouchers covering every expenditure and every unaccounted for shortage of cash set forth therein, together with evidence of Council approval of shortages of cash causing the total thereof to exceed $100.00 in a fiscal year, shall be presented to the Controller for approval, as in the case of all other demands drawn on the City Treasurer of the City of Los Angeles.

SECTION HISTORY

Based on Ord. No. 59,495.

Amended by: Ord. No. 148,999, Eff. 12-20-76; First sentence of first Para. deleted, Second and Third Paras. amended, Ord. No. 170,223, Eff. 2-10-95; Ord. No. 173,186, Eff. 5-22-00.

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