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All purchases, including those requiring payment from the various funds excepted by Sec. 9.1. shall be subject to the provisions of Article 4 of Chapter 1 of Division 10 of this code, relating to the “Small Business Program”.
SECTION HISTORY
Added by Ord. No. 153,662, Eff. 6-1-80.
All purchases, excluding those requiring payment from the various funds excepted by Section 9.1, shall be subject to the provisions of Article 6 of Chapter 1 of Division 10 of this Code, relating to the Recycled Products Purchasing Program.
SECTION HISTORY
Added by Ord. No. 173,186, Eff. 5-22-00.
The Purchasing Agent may prescribe the procedure for preparation and approval of specifications upon which bids are asked. Specifications prepared by a department, officer or employee for whom a purchase is being made shall be approved by the Purchasing Agent, and the Purchasing Agent’s written or electronic signature shall be sufficient to approve any such specification, provided that in any purchase exceeding One Hundred Thousand Dollars ($100,000.00), or such other monetary limitation as may be established by ordinance, made for a department placed under the control and management of a board whose members are required by Charter to devote their entire time to the duties of their office, the said department, or in lieu thereof the Director of the Office of Administrative and Research Services, shall approve the specifications by said Purchasing Agent.
SECTION HISTORY
Based on Charter Sec. 391(2).
Amended by: Ord. No. 166,439, Eff. 1-4-91; Ord. No. 173,186, Eff. 5-22-00; Ord. No. 173,274, Eff. 6-25-00, Oper. 7-1-00.
Whenever the procedure prescribed by Section 371 of the Charter cannot be followed without loss to the City resulting from an emergency situation, any board, officer or employee of the City mentioned in Section 320 of the Charter may purchase materials, supplies or services required in such an emergency situation when such purchase does not exceed Five Hundred Dollars ($500.00); provided that such emergency purchases shall not exceed Five Thousand Dollars ($5,000.00) for any such board, officer or employee during any one month.
An emergency condition shall be defined as a situation which creates an immediate or serious need for materials, supplies or services which cannot be met through the normal procurement methods and the lack of which would seriously threaten the functioning of City government, the preservation of property or the health or safety of any person.
For all purchases made pursuant to this section, a documented determination of the basis for the emergency and for the selection of a particular supplier or contractor, and the authorization of the Purchasing Agent, shall be part of the transaction documentation.
SECTION HISTORY
Based on Charter Sec. 391(3).
Amended by: In Entirety, Ord. No. 159,313, Eff. 9-29-84; Ord. No. 170,223, Eff. 2-10-95; Ord. No. 173,186, Eff. 5-22-00; Ord. No. 173,239, Eff. 6-19-00, Oper. 7-1-00.
In accordance with the provisions of Section 380 of the Los Angeles City Charter, the Purchasing Agent, in the Purchasing Agent’s discretion, may issue blanket purchase orders within the monetary limits established below whenever the use of such blanket purchase orders would reduce administrative expenses associated with small purchases and more effectively meet department needs without impairing cost-effective purchasing practices. When a department, officer or employee has budget authority to incur such expenses, the blanket purchase order shall serve as authority to make purchases within the established monetary limits.
Purchases of materials, supplies or routine services covered by city contracts or purchases of materials and supplies maintained in city stores are not permitted using blanket purchase orders. Blanket purchase orders may be issued in an amount not to exceed $50,000 for any calendar month and each such purchase shall not exceed the amount of $1,000. Purchases below $500 may be made from petty cash pursuant to procedures governing the use of petty cash as defined in Section 5.152. For any purchase of $500 or more, three oral or written quotations shall be obtained and documented in the purchase record. Purchases shall not be artificially divided to fall within the monetary limits established by this section.
SECTION HISTORY
Based on Ord. No. 52,230.
Amended by: In Entirety, Ord. No. 159,313, Eff. 9-29-84; In Entirety, Ord. No. 170,223, Eff. 2-10-95; Ord. No. 173,186, Eff. 5-22-00; Ord. No. 173,239, Eff. 6-19-00, Oper. 7-1-00.
A written or electronic offer and acceptance shall be obtained for all purchases in excess of one thousand dollars ($1,000.00).
SECTION HISTORY
Based on Charter, Sec. 391(5).
Amended by: Ord. No. 166,931, Eff. 6-10-91; In Entirety, Ord. No. 170,313, Eff. 3-3-95, Oper. 4-25-95.
Notwithstanding any other provisions of this Code, the Office of Procurement, Department of General Services of the State of California, is hereby authorized to purchase on behalf of the City of Los Angeles, materials, equipment or supplies in accordance with the provisions of Article 2, Chapter 6, Part 5.5, Division 3, Title 2 of the Government Code of the State of California when requested to do so by the Purchasing Agent of the City of Los Angeles. This authorization is subject to the condition that such purchases must be made by the Department of General Services upon the same terms, conditions and specifications and at a price lower than the City can obtain through its normal purchasing procedures. Pursuant to Section 102(a) of the Charter of the City of Los Angeles, any provision of the City Charter which conflicts with purchases made pursuant to this section is hereby suspended. The Purchasing Agent of the City of Los Angeles is authorized and directed to sign and deliver all necessary requests and other documents in connection with said purchases for and on behalf of the City of Los Angeles.
SECTION HISTORY
Added by Ord. No. 144,522, Eff. 4-28-73.
Amended by: Ord. No. 173,239, Eff. 6-19-00, Oper. 7-1-00.
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