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All full-time employees will be eligible for vacation time based upon years of service. The vacation time will accumulate starting on the date of employment.
Vacation time accrues and shall be capped on a twelve-month basis per employee as follows:
• Five (5) paid days of vacation to start accumulating on the date of employment for the first year employed.
• Ten (10) paid days of vacation for the second full calendar year of employment, and each calendar year thereafter until the seventh (7th) full calendar year.
• Fifteen (15) paid days of vacation for the seventh (7th) full calendar year, and each calendar year thereafter until the eleventh (11th) full calendar year.
• Twenty (20) paid days of vacation for the eleventh (11th) full calendar year, and each calendar year thereafter.
• Vacation time shall commence accrual on the first paycheck following the date of employment at the rate of 1/52 of the allotted vacation hours per week.
• Vacation time shall cease to accrue for those employees who have accrued their maximum available days of vacation, and shall resume accrual once the employee uses vacation days which drop the accrued days below the above applicable twelve (12) month cap on accrual.
Employees must request vacation time from the Mayor or their immediate supervisor. Requests should be made with a reasonable amount of advance notice. Where multiple employees request the same vacation days, employees with seniority have priority.
All vacation leave will be paid at the regular hourly rate and on the basis of an eight (8) hour workday. Vacation time may be taken on a daily or weekly basis.
Any full-time employee who has worked for the Village for at least one (1) year, and thereafter separates from the Village's employment for any reason, shall be entitled upon such separation to receive payment in lieu of vacation earned but not taken during the calendar year in question.
(Ord. No. 23-022; 12-12-23)
All full-time employees are allotted five (5) paid sick days per year, which will be prorated for the calendar year in which employment begins. Sick days will accrue up to twenty-five (25) days.
Employees are to notify their immediate supervisor or the Village Clerk's office as soon as possible in the event of an absence from work due to illness.
All new full-time employees will begin to earn sick leave after the completion of six (6) months of full-time employment. Time spent by an employee during a period when she/he is not on the active payroll due to termination, layoff or leave of absence shall not constitute service time for the purpose of accruing sick leave.
To qualify for sick leave benefits, an employee absent due to illness or injury for three (3) days or more, must present a certification signed by a licensed physician confirming said illness or injury, to the Mayor, Village Clerk or immediate supervisor. The employee will not be paid for sick leave where there is sufficient evidence of the abuse of said sick leave, including but not limited to situations where the employee is not ill or injured. The employee will be subject to disciplinary action pursuant to the terms of this handbook, where continued abuse of sick leave occurs.
(Ord. No. 23-022; 12-12-23)
In case of serious illness or injury of an emergency nature in the family (spouse, child, stepchild, parent or stepparent), a regular full-time employee may be granted a leave of absence with pay of up to two (2) working days. Serious illness or injury of an emergency nature refers to an urgent or life-threatening condition. However, these events do not include the day of a scheduled operation or out-patient testing involving serious medical conditions.
(Ord. No. 23-022; 12-12-23)
All employees are eligible for three (3) days of paid bereavement leave if a death occurs within the employee's immediate family. "Immediate family" includes spouses, children, spouse of children, siblings, grandparents, grandchildren, parents, parents-in-law, and siblings-in-law. The Village may require proof of attendance at the funeral.
An employee selected for jury duty or called as a witness for a trial or deposition is eligible to receive full compensation, less the amount the employee receives from the court as jury pay, for up to five (5) days in any given calendar year. Subject to any contrary legal requirements, additional time off for jury beyond the first five (5) days will be unpaid (unless the employee chooses to apply available accrued paid vacation days or paid personal days to the absence). Any absence for jury duty, paid or unpaid, will be considered excused, and during any unpaid period of such leave, the employee will be treated in the same manner as any other employee on unpaid leave. The Village may require proof of court attendance, such as a jury summons or a subpoena.
A leave of absence shall be given to employees with six (6) months of employment, who are called to active service in the Illinois or United States Armed Forces. The employee's employment dates and resulting benefits will remain intact. The employee shall be entitled to resume their Village employment in a position of like pay and classification if she/he returns to Village employment within sixty (60) days of discharge from the Armed Forces.
Unpaid leaves-of-absence may be granted for purposes set forth in this Section. Only the Mayor may grant leaves-of-absence. While on leave-of-absence, no sick or vacation time or pay will be accumulated. An employee who fails to return to work after an approved leave-of-absence, may be terminated.
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