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Any employee who believes that a violation of Policies has occurred, whether by a Village employee, Village Trustee, or elected official, should inform in writing, the Mayor, immediate supervisor, or a Village Trustee of a purported violation. All reports will be referred to the Village Board for investigation, review, or other appropriate action.
The Village Board or its designee will conduct a prompt investigation or review of the report and the facts concerning the purported violation. If the Village Board concludes that the Equal Employment Opportunity Policy, discrimination, harassment or other policies have been violated, it will take prompt corrective action reasonably designed to end the violation and to prevent any further violations from occurring. Such corrective action may include disciplinary action against anyone found to have violated the policy, up to and including immediate termination.
After the Village has completed its investigation or review and determined whether this policy has been violated, it will advise the complainant of the results of the investigation or review and the corrective action, if any, that is being taken as a result.
After sixty (60) days of employment, all full-time employees shall receive a check up to the current approved amount as established by Resolution approved by Resolution adopted the Village Board of Trustees, made payable to the insurance company of the employee's choosing, or payable to the employee upon proof that the employee has paid for health insurance.
(Ord. No. 24-008; 4-9-24)
The Village observes the following regular paid holidays per year: New Year's Day, Martin Luther King Jr., Presidents Day, Good Friday, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and the Friday after, Christmas Eve and Christmas Day.
If a recognized holiday falls on a Saturday, the holiday will be observed on the Friday proceeding. If the holiday falls on a Sunday, the holiday will be observed on the Monday following. Holidays will not be recognized for both the Friday and Monday when the Holiday falls on a weekend day.
All full-time employees who do not work on said holiday shall receive pay for that holiday, at their regular rate of pay. When a full-time employee works on a paid holiday as provided in this section, such employee shall be paid the equivalent of sixteen (16) hours of straight time pay for eight (8) hours of work that day.
If a recognized holiday falls during an eligible employee's paid absence (such as a vacation day or sick day), the absence for the day will be counted as holiday pay and not against the paid time off.
To be eligible for holiday-pay, a full-time employee who does not have prior approval for his/her absence from the Mayor or immediate supervisor, must work the employee's last scheduled day prior to, and the next scheduled day subsequent to, the holiday.
(Ord. No. 23-022; 12-12-23)
All full-time employees will be eligible for vacation time based upon years of service. The vacation time will accumulate starting on the date of employment.
Vacation time accrues and shall be capped on a twelve-month basis per employee as follows:
• Five (5) paid days of vacation to start accumulating on the date of employment for the first year employed.
• Ten (10) paid days of vacation for the second full calendar year of employment, and each calendar year thereafter until the seventh (7th) full calendar year.
• Fifteen (15) paid days of vacation for the seventh (7th) full calendar year, and each calendar year thereafter until the eleventh (11th) full calendar year.
• Twenty (20) paid days of vacation for the eleventh (11th) full calendar year, and each calendar year thereafter.
• Vacation time shall commence accrual on the first paycheck following the date of employment at the rate of 1/52 of the allotted vacation hours per week.
• Vacation time shall cease to accrue for those employees who have accrued their maximum available days of vacation, and shall resume accrual once the employee uses vacation days which drop the accrued days below the above applicable twelve (12) month cap on accrual.
Employees must request vacation time from the Mayor or their immediate supervisor. Requests should be made with a reasonable amount of advance notice. Where multiple employees request the same vacation days, employees with seniority have priority.
All vacation leave will be paid at the regular hourly rate and on the basis of an eight (8) hour workday. Vacation time may be taken on a daily or weekly basis.
Any full-time employee who has worked for the Village for at least one (1) year, and thereafter separates from the Village's employment for any reason, shall be entitled upon such separation to receive payment in lieu of vacation earned but not taken during the calendar year in question.
(Ord. No. 23-022; 12-12-23)
All full-time employees are allotted five (5) paid sick days per year, which will be prorated for the calendar year in which employment begins. Sick days will accrue up to twenty-five (25) days.
Employees are to notify their immediate supervisor or the Village Clerk's office as soon as possible in the event of an absence from work due to illness.
All new full-time employees will begin to earn sick leave after the completion of six (6) months of full-time employment. Time spent by an employee during a period when she/he is not on the active payroll due to termination, layoff or leave of absence shall not constitute service time for the purpose of accruing sick leave.
To qualify for sick leave benefits, an employee absent due to illness or injury for three (3) days or more, must present a certification signed by a licensed physician confirming said illness or injury, to the Mayor, Village Clerk or immediate supervisor. The employee will not be paid for sick leave where there is sufficient evidence of the abuse of said sick leave, including but not limited to situations where the employee is not ill or injured. The employee will be subject to disciplinary action pursuant to the terms of this handbook, where continued abuse of sick leave occurs.
(Ord. No. 23-022; 12-12-23)
In case of serious illness or injury of an emergency nature in the family (spouse, child, stepchild, parent or stepparent), a regular full-time employee may be granted a leave of absence with pay of up to two (2) working days. Serious illness or injury of an emergency nature refers to an urgent or life-threatening condition. However, these events do not include the day of a scheduled operation or out-patient testing involving serious medical conditions.
(Ord. No. 23-022; 12-12-23)
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