a. Expenses for alcoholic beverages will not be reimbursed and no alcohol may be consumed during working hours. Travelers must always bear in mind that they represent the town. They must conduct themselves in a manner that will reflect favorably upon the town and frequent only dignified establishments.
b. A travel authorization form must be filled out prior to the travel to document estimated costs. The request must be submitted to finance at least five days prior to travel. Advance funds should be equal to or less than the estimated cost.
c. A travel expense form should be completed within five business days upon return to the regular work station. A travel expense form must be completed even if there is a zero balance.
d. If a balance if owed to the employee, a requisition must be completed and submitted through the workflow. A requisition number must be written on the travel expense form and sent to the Town Clerk.
e. If the employee owes the town, payment should be made by the next payday. The money should be taken to the Town Clerk. Attach the receipt to the travel expense form and return with payment.
f. Employees are requested to share hotel rooms where practical.
g. The town will not pay for alcohol, entertainment or any other expense not necessary for conducting town business.
h. Check requested on short notice will be issued only in an emergency type situation. It will not be considered an emergency in an employee has had ample time to complete the paperwork.
i. The town will reimburse parking fees for a private vehicle at the airport while the employee is on a business trip.
(Ord. 2018-03, passed 4-2-2018); Fowl