a. It is expected that employees will exercise appropriate judgment and discretion in requesting reimbursement for expenses incurred in the local area. Mileage reimbursement within the area will be allowed if the following criteria are met.
1. Use of personal vehicle must be significant and required by the job. No casual or insignificant use will be reimbursed.
2. Motor pool vehicles will be used, if available, instead of personal vehicles.
3. Funds must be available in the department budget for the purpose of paying such reimbursements.
b. Local meal expense is eligible for reimbursement if incurred in the necessary discharge of the employee’s official duties. Employees are expected to limit themselves to what is appropriate for the occasion and location. Reimbursement will be made only in those instances when a clearly official function is performed. Casual or routine meals with individuals, consultants, employees of the town or other local agencies, where the purpose is primarily social, are not eligible for reimbursement.
(Ord. 2018-03, passed 4-2-2018)