a. Travel Authorization form.
1. Complete the travel authorization form and attach back up.
2. Obtain signatures:
(a) Employee;
(b) Town Clerk;
(c) Mayor; and
(d) Mayor Pro Tem if travel is for Mayor or Town Clerk.
3. Form must be turned in to accounting five days prior to travel if an advance is requested.
b. Requisition procedures payable to employee.
1. Accounting needs the travel authorization form five days prior to departure date.
2. Travel advance check will be available three days before departure date.
3. Meal expense checks will be issued no earlier than three days prior to departure date.
(a) Payments to vendors for training related to a specific job should use account appropriated.
(b) Payments to vendors for seminars, conferences and the like should use account appropriated.
c. Reimbursement/advance process.
1. Per diem meal allowance payments will be processed. Expense report form after the trip.
2. Actual meal allowance payments will be processed on a properly completed expense report form after the trip with substantiation by individual receipts.
(Ord. 2018-03, passed 4-2-2018)