a. All business travel, other than Mayor and/or Town Clerk, must receive prior approval of the Mayor and Town Clerk. All business travel for the Mayor must receive prior approval of the Mayor Pro Tem and Town Clerk. All business travel for the Town Clerk must receive prior approval of the Mayor and Mayor Pro Tem.
b. All travel should be planned in advance to take advantage of super-saver rates and hotel discounts if offered. Each department has a designated person to coordinate airline reservations with a travel agency. Department designees may make reservations, but should not purchase tickets prior to approval of the appropriate personnel listed in division a. above. Requisitions should be submitted in sufficient time to allow for approval and processing. Mode of travel will be that determined to be the safest and most cost-effective. Generally, travel that would take over four hours by automobile (approximately 250 miles) should be made by air. If a town vehicle is available, it should be used for shorter trips and/or those that will require a vehicle for business travel at the destination. If a personally owned vehicle is used for business travel, mileage will be reimbursed at the rate of $0.54 per mile and computed using the mileage as listed on a widely recognized mileage chart or documented odometer readings for the business portion of travel. Allowable mode of travel also includes a rental vehicle when it is demonstrated that this choice is either the most economical, the only available method, or provides some mutual benefit to both the town and the employee.
c. Under some circumstances where an employee travels during normal work hours (8:30 a.m. to 4:30 p.m.) Monday through Friday or during those hours on Saturday or Sunday or, travel time shall be considered hours worked.
(Ord. 2018-03, passed 4-2-2018)