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(A) All funds collected must be balanced daily, both by mode of payment and by comparing the total of the cash, checks, and credit cards to the cash register totals, and to the pre-numbered receipts totals and to the totals of the money received by mail.
(B) Over/short amounts must be separately recorded, and investigated and resolved to the extent possible. All shortages of $25 must be reported in writing to the City Business Manager and the city’s Chief of Police.
(Res. 16-07, passed 6-20-2016; Res. 20-27, passed 2-7-2020)
(A) Checks must be made payable to “The City of Corry”, “City Treasurer”, or “Corry Water”, as is appropriate. A calculator tape of the checks shall be included with the checks bundled together.
(B) Cash must be recorded on the deposit slip in the appropriate spaces.
(C) Attach a copy of the “transmittal batch” showing transaction totals for credit card receipts and record the total on the deposit slip.
(D) The appropriate account number(s) and sub-code(s) must be included on the deposit slip.
(E) Cash must also be reconciled by a second employee.
(F) Dual controls should be established by departments to ensure that two employees count the cash, together, and deliver deposits to the City Business Manager.
(Res. 16-07, passed 6-20-2016; Res. 20-27, passed 2-7-2020)
(A) Compare the receipt to the supporting documentation (copy of deposit slip) and resolve any discrepancies.
(B) Compare the receipts to the monthly account statements.
(Res. 16-07, passed 6-20-2016; Res. 20-27, passed 2-7-2020)
Pre-numbered receipts and a log will be maintained that will include the number(s) of the receipts, and the date and name of the person receiving the receipts. The issuing unit shall retain one copy of all voided receipts.
(Res. 16-07, passed 6-20-2016; Res. 20-27, passed 2-7-2020)
(A) All cash receipts and related documents must be maintained in accordance with record retention schedules. Cash register tapes, deposit slips, credit card receipts, copies of manual cash receipts and the like shall be kept for seven years.
(B) At no time will money ever be left unattended.
(Res. 16-07, passed 6-20-2016; Res. 20-27, passed 2-7-2020)
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