(A) All types of payments should be input into an electronic device, such as computer terminal, or tracked manually with pre-numbered receipts to ensure that all payments are documented.
(B) Payments for goods or services may be accepted in the form of cash and coin, checks and credit card, when appropriate arrangements and measures have been made.
(C) Payments may be received in-person or by mail.
(D) In-person cash and coin, and check payments accepted manually: payments accepted by departments without an electronic device must be tracked by pre-numbered receipts.
(E) When cash and coin payments are accepted as payment, they shall always be recounted in front of the customer to confirm the amount received from the customer.
(F) If change is given back to the customer, the change should be counted back to customer to confirm that the correct amount is given back.
(G) A receipt must always be given to the customer for cash payments.
(H) Checks shall be endorsed immediately.
(I) A copy of completed receipts must be retained by the department.
(J) Cash payments without a receipt are not allowed. Each shall be input into a computer terminal at the same time they are received.
(K) A log shall be kept of all daily deposits received.
(L) All deposits shall be counted daily and input into a computer terminal, daily when they are received.
(Res. 16-07, passed 6-20-2016; Res. 20-27, passed 2-7-2020)