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There is hereby established the position of Accounting Clerk, who shall be a full-time employee of the village. The Accounting Clerk shall have the duties set forth in Appendix A attached to Ord. 98-18, passed 3-10-98, together with such other duties as are assigned by the Village Administrator.
(Ord. 98-18, passed 3-10-98)
(A) There is hereby created the office of Economic Development Coordinator and TIF District Administrator. The TIF District Administrator shall be appointed by the Village President with the advice and consent of the Village Board and shall serve a two-year term, or until his or her successor is appointed. The Administrator shall be an officer of the village and shall have all the qualifications for office established by the Illinois Municipal Code, and shall be a resident of the village.
(B) The TIF District Administrator shall have the following duties with respect to the Village Tax Increment Financing ("TIF") and economic development programs:
(1) Advise and assist the corporate authorities in the coordination of economic development programs, policies and activities;
(2) Serve as the primary liaison between the Village Board and the Tax Increment and Economic Development Advisory Committee;
(3) Provide staff assistance to the Tax Increment and Economic Development Advisory Committee;
(4) Provide assistance to parties interested in utilizing TIF funding to develop or improve commercial property withing the TIF District;
(5) Assist in the negotiation of TIF agreements on behalf of the village;
(6) Monitor the implementation of TIF projects and agreements;
(7) Prepare the annual budget of the TIF Special Allocation Fund;
(8) Prepare the annual report of the TIF District as required by statute;
(9) Provide advice as needed to the corporate authorities on related financial matters, including but not limited to property tax levies, bonded indebtedness, utility rates, investment of funds, and budgeting.
(C) The TIF District Administrator's salary shall be paid from the several funds of the village which are benefitted by the Administrator's work, as determined from time to time by the corporate authorities of the village.
(Ord. 97-20, passed 6-10-97)
Cross-reference:
(A) There is hereby created the office of the Chief Fiscal Officer. Commencing May 1, 2001, the term of office of the Chief Fiscal Officer shall be four years, or until a successor is appointed and has qualified. The Chief Fiscal Officer shall be appointed by the Village President with the consent of the Village Board. The Chief Fiscal Officer shall exercise general supervision over all day-to-day financial operations of the village, and if the Chief Fiscal Officer is not the same person as the Treasurer, the Chief Fiscal Officer shall assist the Treasurer in all of the Treasurer’s duties. The Chief Fiscal Officer’s specific duties include be are not limited to the following specific following duties:
(1) Weekly: Review budget status reports and give to Accounting Technician to distribute to Department Heads.
(2) Bi-weekly:
(a) Review time cards and payroll checks generated by staff, sign payroll checks.
(b) Prepare necessary transfers for bi-weekly payroll.
(3) Semi-monthly: Prepare listing of warrants to be paid for Board approval.
(4) Monthly:
(a) Supervise and assist in the completion of bank reconciliations.
(b) Prepare utility tax returns, sanitary usage reports and IMRF reports.
(c) Review and track investment activity.
(d) Prepare various month-end adjustments.
(e) Transfer funds in accordance with bond ordinances.
(5) Quarterly:
(a) Prepare payroll tax returns.
(b) Prepare reports required in accordance with Federal COPS Grant.
(c) Prepare quarterly reports for Police Pension Fund.
(6) Annual:
(a) Assist the preparation of the budget. Coordinate budget requests of various Department Heads to arrive at Department level budget.
(b) Prepare the annual estimate of revenues as required by 35 ILCS 200/18-50 of the Property Tax Code.
(c) Assist in preparation of appropriation and tax levy ordinances.
(d) Assist office personnel in preparation of W-2's, reconcile W-2's to payroll returns and complete W-3.
(e) Prepare 1099's.
(f) Review fiscal year end account balances and make appropriate adjustments.
(g) Prepare various audit schedules and assist auditors as needed.
(h) Assist in the preparation of the annual appropriation transfer ordinance.
(7) Other:
(a) Maintain fixed asset records.
(b) Prepare schedules and reports as requested by the corporate authorities and department heads.
(c) Review supporting documentation for all checks to be disbursed from village accounts.
(d) Review all checks prior to signature by the Village President and Treasurer, and maintain check register.
(B) The salary of the Chief Fiscal Office shall be not less than $29,000 per annum. If the Chief Fiscal Officer is the same person as the Treasurer, the salary of the Chief Fiscal Officer shall be paid in addition to the Treasurer’s salary.
(Ord. 01-28, passed 5-8-01; Am. Ord. 01-44, passed 7-10-01; Am. Ord. 21-42, passed 11-9-21)
(A) The office of Village Manager is hereby established. The Manager shall have the qualifications required by the Illinois Municipal Code for an officer of the village. The Manager shall be appointed by the President, with the advice and consent of the Village Board of Trustees, and shall be removable by the Village President in accordance with 65 ILCS 5/3.1-35-10. The term of office of the Manager shall be coextensive with the term of the Village President who appointed the Manager, but upon expiration of the Village President's term, the Manager shall continue to serve until a new Manager has been appointed and has qualified. The Manager's position shall be his or her primary employment and shall require the investment of time required to discharge the duties of the office. Any outside employment shall be approved by the President.
(B) The Village Manager shall be the chief administrative officer of the village. The Manager shall be responsible to the corporate authorities for the proper administration of the affairs of the village. The Manager shall:
(1) Be entitled to notice of all special and regular meetings of the Village Board and attend meetings of the Board and Committees as requested.
(2) Have the right to take part in the discussions of all matters coming before the corporate authorities, but shall have no right to vote.
(3) Recommend to the corporate authorities adoption of such measures as he/she may deem necessary or expedient.
(4) Exercise administrative control of all village departments or divisions now in existence, or as reorganized by ordinance or as there may be created hereafter, and recommend the creating, consolidating or combining of offices, positions, departments, or units of the administrative and executive departments of the village.
(5) After consultation with the department heads and Human Resources Coordinator, make recommendations to the corporate authorities concerning the hiring and firing of village employees other than employees under the jurisdiction of the Police and Fire Commission.
(6) After consultation with the Human Resources Coordinator, make recommendations to the corporate authorities concerning compensation for each appointive office and position in the village service, including minimum, intermediate and maximum rates.
(7) Prepare a status report for the Village President on the overall administrative activities of the village on a quarterly basis. This report will identify important activities that have and have not been accomplished over the time period of the report. The report will also establish strategies and schedules for the next quarter.
(8) Be responsible for the care and custody of all village property that is not by statute or ordinance assigned to some other officer or body for care and control.
(9) After review of requests for purchases from the several department heads, purchase all material, supplies and equipment for which funds are provided in the village budget.
(10) Negotiate with one or more vendors, at his or her discretion, for the purchase of any goods or services costing under $10,000. For the individual purchase of any goods or services costing over $10,000 but under $20,000, unless otherwise directed by ordinance of the Village Board, the Manager shall be authorized, but not required, to solicit two or more sealed bids or sealed proposals; evaluate the bids and award the bid, to the lowest responsible bidder whose bid conforms to village specifications, terms and conditions. For the purchase of any goods or services over $20,000 or when the aggregate combined cost of purchases of goods and/or services within a single fiscal year is expected to exceed $20,000, based on the history of the past two fiscal years or as otherwise determined by the Village Board, the Manager shall solicit sealed bids in accordance with the law and any policies and procedures established by the village. Such purchases shall be approved by action of the corporate authorities. The Manager may not purchase any item that exceeds any budget appropriation until such time as the corporate authorities have approved an increase in the appropriation line item.
(11) Perform such other lawful duties as may be required by resolution or ordinance of the corporate authorities.
(C) The Manager shall furnish a bond in such amount and with such surety as may be approved by the corporate authorities. The bond to be conditioned on the faithful performance of the duties of the office of Village Manager, and shall be conditioned to indemnify the village for any loss by reason of any neglect of duty or any act of the Village Manager. The cost of the bond shall be paid by the village.
(D) The Manager shall receive such compensation as the corporate authorities shall fix from time to time by ordinance after performance review, but his or her compensation shall not be diminished during his or her term of office.
(E) In the event that the Village Manager is unable to perform the duties of the office, either by temporary absence or disability, the Village President may appoint an Acting Manager with the advice and consent of the Village Board. The Acting Manager shall serve until the Village Manager returns to duty or a new Village Manager is appointed. The Acting Manager shall have all the powers and duties of the office of Village Manager. The Acting Manager shall furnish an additional bond if he or she is already under bond to the village in any other capacity. If such appointee is not already under bond to the village, such appointee shall furnish a bond in such amount and with such surety as may be approved by the Village Board of Trustees. The cost of such bond shall be paid by the village.
(Ord. 09-40, passed 8-11-09; Am. Ord. 17-13, passed 3-28-17)
Editor’s note:
With the abolition of the office of Village Administrator and the establishment of the office of Village Manager, all references within this code to the Village Administrator shall be interpreted as referring to the Village Manager.
(A) The position of Director of Public Works is hereby created. The Director of Public Works shall be an employee of the village and not an officer, and shall be subject to the Village Personnel Code. Under the direct supervision of the Village President, subject to the policy determinations of the Village Board and after consultation with the Public Works Committee, the Director of Public Works shall be responsible for all activities associated with Public Works Department. The Director of Public Works shall work as required with the Village President to ensure completion of necessary tasks while maintaining communication with the Board of Trustees.
(B) The duties and responsibilities herein shall include, but are not limited to the following:
(1) Plan, organize, direct and evaluate the village public works functions; oversee engineering, street maintenance, public properties, buildings, storm water, traffic and equipment.
(2) Direct the development of capital improvement plans and the subsequent construction of public works projects; review plans for private developments; assist inspection of the construction of public facilities by private developers.
(3) Direct, coordinate and encourage the development of strategies to resolve village issues related to public works.
(4) Supervise and evaluate the performance of assigned staff; interview select employees and advise on promotions, reassignment, termination and disciplinary actions of public works employees, all as subject to any applicable collective bargaining agreements.
(5) Work with the Chief Fiscal Officer regarding the planning, preparation and control of department budgets, including operating and capital improvement budgets.
(6) Direct bidding, purchasing and budget procedures for the department; monitor, control and authorize expenditures in accordance with established limitations.
(7) Prepare and update short and long range strategic plans to assure the department’s contribution to the village’s overall plan; participate in the development of regional plans.
(8) Manage the coordination of department activities with other departments and agencies.
(9) Serve as a member of the management team, participating in the village’s strategic planning efforts and addressing village-wide policy and management issues.
(10) Present departmental issues and recommendations requiring policy direction to the Village Board.
(11) Communicate and coordinate efforts with a variety of individuals and organizations, including employees, village board, other municipalities, cities, citizens, contractors, committees and public and private sector agencies.
(12) Make available public works services to the public and others.
(13) Take an active part in planning and scheduling street and traffic construction and maintenance projects to meet the village’s transportation needs.
(14) Participate in the review and approval of municipal engineering and public works plans, drawings and plats submitted by the Village Engineer, developers and other engineers or technicians.
(15) Direct the inspection and review of construction projects; assure compliance with federal, state and local laws, codes and ordinances.
(16) Direct procedures for the replacement of village vehicles and equipment as needed.
(17) Communicate with, respond to and resolve complaints, conflicts, concerns and questions from citizens, contractors, customers, developers and public and private agencies regarding department services, activities and programs.
(18) Prepare reports for Village Board and others as needed.
(19) Act as Zoning Administrator and Building Code Administrator.
(20) Attend Village Board meetings and Public Works Committee meetings.
(21) All other duties as assigned by the Village President.
(Ord. 01-44, passed 7-10-01)
(A) The position of Administrative Assistant/Human Resource Coordinator is hereby established. The Administrative Assistant/Human Resources Coordinator shall be a confidential employee of the village and not an officer thereof, and shall be subject to the Village Personnel Code.
(B) The position of Administrative Assistant/Human Resource Coordinator shall require a significant investment of time to discharge the duties of the position. The position shall be the primary occupation of Administrative Assistant/Human Resources Coordinator. Any employment of the Administrative Assistant/Human Resources Coordinator outside the village shall in no event conflict with his or her position with the village, and shall be approved by the Village Manager.
(C) The Administrative Assistant /Human Resources Coordinator shall report to the Village Manager. He or she shall be primarily responsible for the human resources function of the village. Among other things, the Administrative Assistant/Human Resources Coordinator shall make recommendations regarding hiring, firing and discipline. He or she shall monitor federal and state laws pertaining to personnel, wages and hours, equal opportunity and collective bargaining issues, and ensure the village's compliance therewith. He or she shall maintain the personnel files of all village employees. He or she shall be the administrative assistant to the Village Manager, and as such, shall perform such administrative duties as are required by the Village Manager from time to time.
(D) The compensation of the Administrative Assistant /Human Resources Coordinator shall be fixed by ordinance from time to time, and shall be paid equally from the Electric, General, and Water Funds.
(Ord. 09-45, passed 8-11-09)
There is hereby established the position of General Foreman Water & Parks, who shall be a full- time employee of the village. The General Foreman Water & Parks shall have the duties set forth in a job description approved by the Village Board, together with such other duties as are assigned by the Village Administrator.
(Ord. 18-42, passed 7-24-18)