(A) The office of Village Manager is hereby established. The Manager shall have the qualifications required by the Illinois Municipal Code for an officer of the village. The Manager shall be appointed by the President, with the advice and consent of the Village Board of Trustees, and shall be removable by the Village President in accordance with 65 ILCS 5/3.1-35-10. The term of office of the Manager shall be coextensive with the term of the Village President who appointed the Manager, but upon expiration of the Village President's term, the Manager shall continue to serve until a new Manager has been appointed and has qualified. The Manager's position shall be his or her primary employment and shall require the investment of time required to discharge the duties of the office. Any outside employment shall be approved by the President.
(B) The Village Manager shall be the chief administrative officer of the village. The Manager shall be responsible to the corporate authorities for the proper administration of the affairs of the village. The Manager shall:
(1) Be entitled to notice of all special and regular meetings of the Village Board and attend meetings of the Board and Committees as requested.
(2) Have the right to take part in the discussions of all matters coming before the corporate authorities, but shall have no right to vote.
(3) Recommend to the corporate authorities adoption of such measures as he/she may deem necessary or expedient.
(4) Exercise administrative control of all village departments or divisions now in existence, or as reorganized by ordinance or as there may be created hereafter, and recommend the creating, consolidating or combining of offices, positions, departments, or units of the administrative and executive departments of the village.
(5) After consultation with the department heads and Human Resources Coordinator, make recommendations to the corporate authorities concerning the hiring and firing of village employees other than employees under the jurisdiction of the Police and Fire Commission.
(6) After consultation with the Human Resources Coordinator, make recommendations to the corporate authorities concerning compensation for each appointive office and position in the village service, including minimum, intermediate and maximum rates.
(7) Prepare a status report for the Village President on the overall administrative activities of the village on a quarterly basis. This report will identify important activities that have and have not been accomplished over the time period of the report. The report will also establish strategies and schedules for the next quarter.
(8) Be responsible for the care and custody of all village property that is not by statute or ordinance assigned to some other officer or body for care and control.
(9) After review of requests for purchases from the several department heads, purchase all material, supplies and equipment for which funds are provided in the village budget.
(10) Negotiate with one or more vendors, at his or her discretion, for the purchase of any goods or services costing under $10,000. For the individual purchase of any goods or services costing over $10,000 but under $20,000, unless otherwise directed by ordinance of the Village Board, the Manager shall be authorized, but not required, to solicit two or more sealed bids or sealed proposals; evaluate the bids and award the bid, to the lowest responsible bidder whose bid conforms to village specifications, terms and conditions. For the purchase of any goods or services over $20,000 or when the aggregate combined cost of purchases of goods and/or services within a single fiscal year is expected to exceed $20,000, based on the history of the past two fiscal years or as otherwise determined by the Village Board, the Manager shall solicit sealed bids in accordance with the law and any policies and procedures established by the village. Such purchases shall be approved by action of the corporate authorities. The Manager may not purchase any item that exceeds any budget appropriation until such time as the corporate authorities have approved an increase in the appropriation line item.
(11) Perform such other lawful duties as may be required by resolution or ordinance of the corporate authorities.
(C) The Manager shall furnish a bond in such amount and with such surety as may be approved by the corporate authorities. The bond to be conditioned on the faithful performance of the duties of the office of Village Manager, and shall be conditioned to indemnify the village for any loss by reason of any neglect of duty or any act of the Village Manager. The cost of the bond shall be paid by the village.
(D) The Manager shall receive such compensation as the corporate authorities shall fix from time to time by ordinance after performance review, but his or her compensation shall not be diminished during his or her term of office.
(E) In the event that the Village Manager is unable to perform the duties of the office, either by temporary absence or disability, the Village President may appoint an Acting Manager with the advice and consent of the Village Board. The Acting Manager shall serve until the Village Manager returns to duty or a new Village Manager is appointed. The Acting Manager shall have all the powers and duties of the office of Village Manager. The Acting Manager shall furnish an additional bond if he or she is already under bond to the village in any other capacity. If such appointee is not already under bond to the village, such appointee shall furnish a bond in such amount and with such surety as may be approved by the Village Board of Trustees. The cost of such bond shall be paid by the village.
(Ord. 09-40, passed 8-11-09; Am. Ord. 17-13, passed 3-28-17)
Editor’s note:
With the abolition of the office of Village Administrator and the establishment of the office of Village Manager, all references within this code to the Village Administrator shall be interpreted as referring to the Village Manager.