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The Deputy Director of Administrative Services for fiscal affairs shall, under the direction of the Mayor, and in consultation with the Director of Administrative Services, review all aspects of the fiscal affairs of the city and make recommendations for continual modernization and improvement in the basic fiscal policies and procedures of the city, including, but not limited to, the means by which the budget can be used to effectuate policy decision. The Deputy Director of Administrative Services shall be the Chief Procurement Officer of the city for the purposes set forth in M.G.L. Chapter 30B.
(Ord. 1968 c. 2 § 1; Rev. Ord. 1961 (Sup. 1971) c. 4 § 2A; CBC 1975 Ord. T5 § 3; CBC 1985 5-1.3; Ord. 1991 c. 1 § 1)
Cross-reference:
Ord. Sec. 2-13
(A) The Supervisor of Labor Relations shall, under the direction of the Mayor, and in consultation with the Director of Administrative Services, review all aspects of the labor relations of the city and make recommendations for their improvement, represent the Mayor in all collective bargaining in which the city is involved and by himself or herself or through assistants appear in all grievance, arbitration and court proceedings involving labor relations.
(B) This Section shall be deemed to be made under Section 5 of Chapter 486 of the Acts of 1909, as amended by Section 1 of Chapter 473 of the Acts of 1953, and shall be so construed that no person holding, whether under general or special law or otherwise, an Office or position subject to the Civil Service laws and rules shall, by reason of the adoption of this Section, be without a similar Office or position or be reduced in rank or compensation.
(Rev. Ord. 1961 c. 4; Ord. 1968 c. 2; Ord. 1974 c. 5 §§ 3, 4; CBC 1975 Ord. T5 § 4; CBC 1985 5-1.4)
The Supervisor of Budgets shall, under the direction of the Mayor and in consultation with the Director of Administrative Services, prepare in segregated form the annual and all supplementary budgets to be submitted by the Mayor to the Boston City Council and shall report to the Mayor on all subsequent revisions of the items of any budget. The Supervisor of Budgets shall also prepare, under the direction of the Mayor and in consultation with the Director of Administrative Services, all transfer order to be submitted by the Mayor to the Boston City Council under Section 3B of Chapter 486 of the Acts of 1909. The Supervisor of Budgets shall further prepare, under the direction of the Mayor and in consultation with the Director of Administrative Services, the form of estimate sheets to be used by each Officer, Board and Department, and each Division of a Department, for which the city appropriates money, and the form of monthly report of such Officer, Board and Department, and each division thereof, showing expenditures to date of all appropriations by item. In order to assist in the implementation of the provisions of Section 16 of Chapter 486 of the Acts of 1909, for each Agency to which funds are appropriated, it shall be the responsibility of the Supervisor of Budgets to establish and supervise a system of monthly allotments of the funds in each budget item approved by the City Council; and, except in extreme emergency, as provided by said Section 16, no official in charge of any Agency shall expend in any month any sum in excess of said budget item allotment except upon recommendation of the Supervisor of Budgets with the approval of the Mayor and City Council. The Supervisor of Budgets shall, in addition, have the powers and perform the duties conferred or imposed on the Budget Commissioner by any statute other than M.G.L. Chapter 35, Section 56. There shall be a fine of $200 for each violation of this Section.
(St. 1909 c. 486 § 3B; Ord. 1956 c. 3 § 3; Rev. Ord. 1961 c. 4 § 3; CBC 1975 Ord. T5 § 5; Ord. 1979 c. 27; CBC 1985 5-1.5)
Cross-reference:
M.G.L. Chapter 35, Section 56
The Supervisor of Personnel shall:
(A) Establish and maintain personnel records, as complete as practicable, for all persons in the service of the city;
(B) Make a continuing study of personnel problems, employment conditions and economic changes affecting the several Departments of the city;
(C) Recommend, from time to time, to the Mayor and the several Officers appointing subordinates, programs designed to provide opportunities for career service within the city and administrative policies tending to improve and coordinate the handling of personnel matters including providing annually to each city employee a statement of the city’s child care policy for city employees and a complete listing of all licensed child care centers in the city;
(D) Supervise the administration of all compensation plans established for employees of the city and recommend such changes in those plans as, from time to time, shall seem to him or her necessary or advisable; and
(E) Have the powers and perform the duties conferred or imposed on the Budget Commissioner by M.G.L. Chapter 35, Section 56. The Supervisor of Personnel shall furnish the Supervisor of Budgets such assistance as said Supervisor shall require in connection with the performance by said Supervisor of his or her duties under Subsection 5-1.5.
(Rev. Ord. 1961 c. 4 § 4; CBC 1975 Ord. T5 § 6; CBC 1985 5-1.6; Ord. 1987 c. 16)
Cross-reference:
M.G.L. Chapter 35, Section 56
(A) The Supervisor of Personnel, on or before September 1, 1979, shall establish, subject to approval of the City Council, rules and regulations to govern personnel in the Youth Activities Commission which shall:
(1) Ensure that for all appointments to positions within the Commission, made after June 30, 1979, every reasonable effort shall be made to guarantee any resident of the city, who is qualified for any such position, timely notice that such position is available, reasonable opportunity to apply for such position and equal opportunity with all qualified applicants for appointment;
(2) Ensure that all employees of the Commission have equal opportunity for promotion, pay increases or other job-related benefits based on their training, experience and work performance as such employees; and
(3) Ensure that any such employee is given an opportunity to join a collective bargaining unit, if he or she so chooses, without interference from any Official or employee of the city.
(B) In addition, it shall also be the responsibility of said Supervisor, on or before September 1, 1979, to establish and submit to the City Council, job descriptions and qualifications for all positions within the Commission excepting that of Commissioner.
(Ord. 1979 c. 26; CBC 1985 5-1.7)
The Purchasing Agent shall, when satisfied of the legality of any requisition in writing signed by the Officer in charge of a Department requiring material or supplies of any kind, at once comply with such requisition and furnish the material or supplies requisitioned; shall require suitable evidence that the material or supplies furnished are accepted by the Officer issuing the requisition; and shall keep suitable records of all requisitions received and materials and supplies furnished.
(Rev. Ord. 1961 c. 4 § 5; CBC 1975 Ord. T5 § 7; CBC 1985 5-1.8)
The Purchasing Agent shall have charge of the printing plant; shall, when satisfied of the legality of any requisition in writing signed by any Officer to whom the city is required by law to furnish printing or binding, supply the printing or binding requisitioned; and shall, wherever practicable, standardize all such printing and binding. All printed matter done for the city shall, so far as it can legally do so, bear the imprint of the union label of the Allied Printing Trades Council of Boston.
(Ord. 1901 c. 1; Rev. Ord. 1961 c 4 § 6; CBC 1975 Ord. T5 § 8; CBC 1985 5-1.9)
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