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5-1.1   Administrative Services Board; Appointment and Term of Members.
   There shall be in the city a Department, known as the Administrative Services Department, which shall be under the charge of a Board, known as the Administrative Services Board, consisting of an Officer, known as the Director of Administrative Services, who shall be Chair of the Board, an Officer known as the Deputy Director of Administrative Services for Fiscal Affairs, an Officer known as the Supervisor of Budgets, an Officer known as the Supervisor of Labor Relations, an Officer known as the Supervisor of Personnel, an Officer known as the Purchasing Agent and the Commissioner of Assessing, the City Auditor and the Collector-Treasurer, ex officio. The Director Administrative Services, the Deputy Director of Administrative Services for Fiscal Affairs, the Supervisor of Budgets, the Supervisor of Labor Relations and the Purchasing Agent shall each be appointed by the Mayor for a term expiring on the first Monday of the January following the next biennial municipal election at which a Mayor is elected, and shall devote their whole time to the duties of their respective Offices. The Supervisor of Personnel shall be appointed by the Mayor, and hold Office, subject to the Civil Service laws and rules, and shall devote his or her whole time to the duties of his or her Office. The Director of Administrative Services shall exclusively have the powers, and perform the duties, of a Department head with respect to the appointment, suspension, discharge, compensation and indemnification of subordinates for the Administrative Services Department and the several Officers thereof.
(Ord. 1953 c. 8 § 9; Ord. 1956 c. 3 § 2; Ord. 1961 c. 1 § 3; Ord. 1968 c. 2 § 2; Rev. Ord. 1961 (Sup. 1971) c. 4 § 1; Ord. 1974 c. 5 § 2; CBC 1975 Ord. T5 § 1; CBC 1985 5-1.1)
5-1.2   Duties of Director.
   It shall be the duty of the Administrative Services Board, and more especially of the Director of Administrative Services, to make, under the Mayor, studies and recommendations with respect to the organization, activities, policies and procedures of all Departments, Boards and Officers so that the administration thereof shall be economical and efficient. The Administrative Services Board shall divide the Administrative Services Department, from time to time, into such divisions as said Board shall adjudge necessary for the proper conduct of the Department. The Director of Administrative Services shall, from time to time, as written studies and recommendations are made by him or her or by the Administrative Services Board, and at such times as the Boston City Council may order, file a copy thereof with the City Clerk for transmission to the Boston City Council and shall cause to be included in the annual report of said Board, summaries of all such studies and recommendations.
   (A)   Unless otherwise provided by law, it shall be the responsibility of the Director of Administrative Services to provide the Boston City Council with access, during regular business hours, to all information contained within all electronic data retrieval system owned or leased by the city through a terminal located in the Boston City Council Chambers.
   (B)   The Director of Administrative Services shall also provide the Boston City Council with a listing of all such retrieval systems currently in use and all changes or additions to such systems as they occur, together with appropriate access codes for entry into all such systems.
   (C)   Failure by the Director of Administrative Services to comply with the provisions of this Section shall be punishable by a fine not to exceed $200. Every day during which such noncompliance shall exist shall be considered a separate offense.
(Rev. Ord. 1961 c. 4 § 2; CBC 1975 Ord. T5 § 2; Ord. 1981 c. 2; CBC 1985 5-1.2)
5-1.3   Duties of Deputy Director.
   The Deputy Director of Administrative Services for fiscal affairs shall, under the direction of the Mayor, and in consultation with the Director of Administrative Services, review all aspects of the fiscal affairs of the city and make recommendations for continual modernization and improvement in the basic fiscal policies and procedures of the city, including, but not limited to, the means by which the budget can be used to effectuate policy decision. The Deputy Director of Administrative Services shall be the Chief Procurement Officer of the city for the purposes set forth in M.G.L. Chapter 30B.
(Ord. 1968 c. 2 § 1; Rev. Ord. 1961 (Sup. 1971) c. 4 § 2A; CBC 1975 Ord. T5 § 3; CBC 1985 5-1.3; Ord. 1991 c. 1 § 1)
Cross-reference:
   Ord. Sec. 2-13
5-1.4   Duties of Supervisor of Labor Relations.
   (A)   The Supervisor of Labor Relations shall, under the direction of the Mayor, and in consultation with the Director of Administrative Services, review all aspects of the labor relations of the city and make recommendations for their improvement, represent the Mayor in all collective bargaining in which the city is involved and by himself or herself or through assistants appear in all grievance, arbitration and court proceedings involving labor relations.
   (B)   This Section shall be deemed to be made under Section 5 of Chapter 486 of the Acts of 1909, as amended by Section 1 of Chapter 473 of the Acts of 1953, and shall be so construed that no person holding, whether under general or special law or otherwise, an Office or position subject to the Civil Service laws and rules shall, by reason of the adoption of this Section, be without a similar Office or position or be reduced in rank or compensation.
(Rev. Ord. 1961 c. 4; Ord. 1968 c. 2; Ord. 1974 c. 5 §§ 3, 4; CBC 1975 Ord. T5 § 4; CBC 1985 5-1.4)
5-1.5   Duties of Supervisor of Budgets.
   The Supervisor of Budgets shall, under the direction of the Mayor and in consultation with the Director of Administrative Services, prepare in segregated form the annual and all supplementary budgets to be submitted by the Mayor to the Boston City Council and shall report to the Mayor on all subsequent revisions of the items of any budget. The Supervisor of Budgets shall also prepare, under the direction of the Mayor and in consultation with the Director of Administrative Services, all transfer order to be submitted by the Mayor to the Boston City Council under Section 3B of Chapter 486 of the Acts of 1909. The Supervisor of Budgets shall further prepare, under the direction of the Mayor and in consultation with the Director of Administrative Services, the form of estimate sheets to be used by each Officer, Board and Department, and each Division of a Department, for which the city appropriates money, and the form of monthly report of such Officer, Board and Department, and each division thereof, showing expenditures to date of all appropriations by item. In order to assist in the implementation of the provisions of Section 16 of Chapter 486 of the Acts of 1909, for each Agency to which funds are appropriated, it shall be the responsibility of the Supervisor of Budgets to establish and supervise a system of monthly allotments of the funds in each budget item approved by the City Council; and, except in extreme emergency, as provided by said Section 16, no official in charge of any Agency shall expend in any month any sum in excess of said budget item allotment except upon recommendation of the Supervisor of Budgets with the approval of the Mayor and City Council. The Supervisor of Budgets shall, in addition, have the powers and perform the duties conferred or imposed on the Budget Commissioner by any statute other than M.G.L. Chapter 35, Section 56. There shall be a fine of $200 for each violation of this Section.
(St. 1909 c. 486 § 3B; Ord. 1956 c. 3 § 3; Rev. Ord. 1961 c. 4 § 3; CBC 1975 Ord. T5 § 5; Ord. 1979 c. 27; CBC 1985 5-1.5)
Cross-reference:
   M.G.L. Chapter 35, Section 56
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