(a) Regular meetings shall be held at such times and places as may be specified in the by-laws or order of the board, commission or committee. Special meetings may be called by the chair or a majority of the appointed voting members.
(b) Every board, commission or committee shall meet at least once each year, on or before March 31 of each year, and at the first meeting of each year shall select from among its members the following: a chair to preside over all meetings; a vice-chair to act in the absence of the chair; a secretary to draft and keep the minutes and other records of actions by the board, commission or committee, unless the Board of Supervisors has otherwise provided that such functions shall be performed and fulfilled by a County staff member; and such other officers and sub-committees as the board, commission or committee may deem necessary. The term of all such offices shall be one (1) year or until a successor is selected, and any vacancy in any such office shall be filled by the board, commission or committee for the unexpired portion of the term of such office.
(c) Minutes shall include the names of all members who are present and absent, all reports received, approved or otherwise considered, any formal actions or votes taken (including but not limited to recommendations adopted) and the vote of each member who voted thereon, and such additional information as is deemed necessary and appropriate. Copies of all minutes shall be transmitted to the Board of Supervisors.
(§ 2, Ord. 1309, eff. October 16, 2003)