Sec. 2-2.3605. Terms; Vacancy.

   (a)   The term of any member of a board, commission or committee, shall be as follows:

   (1)   The terms of a majority of the initial appointments to a board, commission or committee shall be for two (2) years and the terms of the remaining members shall be for four (4) years. The initial appointees shall determine these terms among themselves by drawing lots;

   (2)   Thereafter, the terms shall be four years;

   (3)   A person appointed to fill a vacancy that has been created by the resignation, removal, disqualification or death of a member shall serve for the remainder of the existing term.

   (b)   The prescribed terms shall commence February 1 and end January 31; provided, however, that the term of an incumbent shall not end until a successor is appointed.

   (c)   A vacancy shall occur upon the death, resignation, removal or disqualification of any member (including but not limited to the termination of residency in the County or in any district, city or other area if required, or the cessation of the status which qualified the member for appointment). (§ 2, Ord. 1309, eff. October 16, 2003)

Sec. 2-2.3606. Quorum; Voting; Rules; Permissive Use of Roberts Rules, etc.

   (a)   Unless otherwise provided by law, a majority of the appointed members of any board, commission or committee (i.e., not including vacancies) shall be required to constitute a quorum. Except for adjournment of the meeting, no action may be taken by any board, commission or committee unless a quorum is present.

   (b)   A majority vote of those present and constituting a quorum shall be required for any action by the board, commission or committee. However, any member who abstains due to a legal conflict of interest shall not be counted in determining the existence of a quorum or a majority vote.

   (c)   The board, commission, or committee may adopt such by-laws and other rules for the conduct of its business as it deems necessary, provided that such rules shall be consistent with all applicable Federal, State and County laws and regulations.

   (d)   Roberts Rules of Order, and any other procedural rules that are not legally binding, shall not govern the proceedings. However, they may be used for procedural guidance when considered appropriate by the chair unless a majority vote of the members who are then present decide otherwise. (§ 2, Ord. 1309, eff. October 16, 2003)

Sec. 2-2.3607. Meetings; Requirements; Officers; Minutes.

   (a)   Regular meetings shall be held at such times and places as may be specified in the by-laws or order of the board, commission or committee. Special meetings may be called by the chair or a majority of the appointed voting members.

   (b)   Every board, commission or committee shall meet at least once each year, on or before March 31 of each year, and at the first meeting of each year shall select from among its members the following: a chair to preside over all meetings; a vice-chair to act in the absence of the chair; a secretary to draft and keep the minutes and other records of actions by the board, commission or committee, unless the Board of Supervisors has otherwise provided that such functions shall be performed and fulfilled by a County staff member; and such other officers and sub-committees as the board, commission or committee may deem necessary. The term of all such offices shall be one (1) year or until a successor is selected, and any vacancy in any such office shall be filled by the board, commission or committee for the unexpired portion of the term of such office.

   (c)   Minutes shall include the names of all members who are present and absent, all reports received, approved or otherwise considered, any formal actions or votes taken (including but not limited to recommendations adopted) and the vote of each member who voted thereon, and such additional information as is deemed necessary and appropriate. Copies of all minutes shall be transmitted to the Board of Supervisors.

(§ 2, Ord. 1309, eff. October 16, 2003)

Sec. 2-2.3608. Compliance with Laws.

   All meetings and actions of all boards, commissions and committees and their members shall comply with the Brown Act (Government Code Section 54950 and following), the Political Reform Act and other conflict of interest laws (Government Code Sections 1090 and following and 87100 and following; Yolo County Code Section 2-6.42 and the Yolo County Conflict of Interest Resolution), and the Public Records Act (Government Code Section 6250 and following), as well as with all other applicable laws and regulations as may be adopted or amended from time-to-time. (§ 2, Ord. 1309, eff. October 16, 2003)

Article 37. Housing Commission