TITLE 2
BOARDS AND COMMISSIONS
CHAPTER 1
GENERAL PROVISIONS
SECTION:
2.1.1: Boards And Commissions Established
2.1.2: General Membership, Terms, Officers
2.1.3: General Meetings
2.1.4: General Powers And Duties
2.1.5: General Provisions Established
2.1.1: BOARDS AND COMMISSIONS ESTABLISHED:
To provide for citizen participation in local municipal governance and advise the city council, who serve as the sole municipal officers and corporate authorities, there are established within the city of Woodstock the following named boards and commissions:
   Board of building construction
   Board of fire and police commissioners
   Board of library trustees
   Cultural and social awareness commission
   Economic development commission
   Electrical commission
   Environmental commission
   Historic preservation commission
   Opera house advisory commission
   Parks and recreation commission
   Plan commission
   Police pension board
   Transportation commission
   Zoning board of appeals (Ord. 12-O-21, 3-20-2012)
2.1.2: GENERAL MEMBERSHIP, TERMS, OFFICERS:
   A.   The members of all established boards and commissions shall be appointed by the mayor with the advice and consent of the city council.
   B.   All members, including the chair, of each established board and commission shall be voting members of the respective board or commission.
   C.   The specific number of members for each established board and commission shall be as prescribed by Illinois Compiled Statutes or the chapters of this title.
   D.   The specific terms of members for each established board and commission shall be as prescribed by Illinois Compiled Statutes or the chapters of this title.
   E.   The terms of members of all established boards and commissions shall expire on April 30 in the year of expiration or until such time as a successor is appointed by the mayor with the advice and consent of the city council.
   F.   The members of all established boards and commissions may succeed themselves.
   G.   The members of all established boards and commissions shall serve without compensation.
   H.   The members of all established boards and commissions may be revoked by a majority vote of the city council or by the mayor with the advice and consent of the city council.
   I.   The members of all established boards and commissions shall not be in violation of any provisions of this code and shall not have any outstanding or delinquent debt owed to the city. The presence of such a violation or debt may be grounds for revocation.
   J.   All vacancies on established boards and commissions, whether created by death, resignation, or removal, shall be filled through appointment by the mayor with the advice and consent of the city council, but only for the unexpired portion of the vacated term.
   K.   All members of boards and commissions are subject to all of the city's ethics rules including the gift ban act, the rules regarding prohibited political activities and any other prohibitions relating to contracting with the city.
   L.   Any member of an established board or commission having a personal or professional pecuniary interest in an application before the body in public hearing status shall recuse and disengage from any participation as a member.
   M.   The chair of each established board and commission shall be appointed by the mayor with the advice and consent of the city council unless otherwise established by Illinois Compiled Statutes and thereby identified in the respective chapter of this title.
   N.   The chair of each established board and commission may be revoked at the sole discretion of the mayor unless otherwise established by Illinois Compiled Statutes.
   O.   A vice chair shall be elected by the appointed members of each established board and commission from among its respective membership at the first meeting of each year, and herein defined as the first meeting after the beginning of each fiscal year.
   P.   A secretary responsible for maintaining minutes and records of all regular and special meetings of each established board and commission shall be designated as prescribed in the chapters of this title. (Ord. 08-O-68, 11-4-2008)
2.1.3: GENERAL MEETINGS:
   A.   Each established board and commission shall hold regular meetings as prescribed in the chapters of this title and in no case, less than once each year.
   B.   Special meetings of each established board and commission may be called if deemed necessary by the chair or a majority of the members of the respective board or commission.
   C.   For the purposes of conducting business, the quorum for each established board and commission shall be a simple majority of the board members or commissioners currently appointed and serving.
   D.   Attendance or absence of board members or commissioners shall be recorded in the minutes of every regular and special meeting of every established board and commission. The absence of any appointed member from three (3) consecutive meetings shall be cause for removal by the mayor.
   E.   Approved minutes of all regular and special meetings of each established board and commission shall be provided to the city council in a timely fashion.
   F.   All regular and special meetings of each established board and commission shall be held in compliance with the Illinois open meetings act.
   G.   Except in cases of emergencies, all notices for meetings, including those for special, nonemergency meetings, shall be provided at least forty eight (48) hours prior to the time set for the meeting and in the manner required by the open meetings act. It shall be the responsibility of the city manager or designee to provide such notice. (Ord. 08-O-68, 11-4-2008)
   H.   The public shall be permitted to comment before each board in the same manner as provided in section 1.5.8 of this code except that for any public hearings, the public shall have the right to participate in the hearing in the manner established by the chair of that board. (Ord. 15-O-20, 4-7-2015)
2.1.4: GENERAL POWERS AND DUTIES:
   A.   The members of the established boards and commissions in their capacity as board members and commissioners shall not be recognized as officers of the city. The city council serves as the sole municipal officers and corporate authorities.
   B.   The established boards and commissions are vested with the general powers and duties prescribed by the chapters of this title on behalf of the city of Woodstock.
   C.   Additional powers and duties may be set forth from time to time as provided and directed by the city council.
   D.   Additional powers and duties specified in the Illinois Compiled Statutes/Illinois municipal code shall also apply for each board and commission.
   E.   In conducting city business, the members of all established boards and commissions shall comport themselves in an ethical, professional manner.
   F.   Regulations or guidelines for the conduct of meetings, hearings, or special projects may be developed by each of the established boards and commissions and, after approval by the city council, shall be in full force and effect upon filing with the city clerk. (Ord. 08-O-68, 11-4-2008)
2.1.5: GENERAL PROVISIONS ESTABLISHED:
   A.   The city shall provide all reasonable assistance to all established boards and commissions in furtherance of the prescribed duties set forth by Illinois Compiled Statutes or the chapters of this title.
   B.   Neither board or commission nor any member of a board or commission shall give direction to any member of the city staff unless otherwise established by Illinois Compiled Statutes and thereby identified in the respective chapter of this title.
   C.   All requests for assistance are to be conveyed to the city manager or the designated agent of the city as specifically set forth in the chapters of this title.
   D.   Necessary assistants, consultants, or advisors may be employed at the discretion of the city manager or as otherwise provided by the city council.
   E.   All recommendations of an established board or commission shall be referred to the city council for consideration and implementation unless otherwise prescribed by Illinois Compiled Statutes.
   F.   Neither board or commission nor any member of a board or commission shall have the authority to make any expenditure, or cause to be made any purchase or contract, that directly or indirectly results in a financial liability or lien against the city, without the express prior approval of the mayor and city council unless otherwise established by Illinois Compiled Statutes and thereby identified in the respective chapter of this title.
   G.   In the event the provisions of the Illinois Compiled Statutes/Illinois municipal code and the provisions of this title conflict, the Illinois Compiled Statutes/Illinois municipal code shall apply. (Ord. 08-O-68, 11-4-2008)