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(A) It is ordained that the City of Woodburn designates the Board of Public Works as the purchasing agency for the City of Woodburn, with all of the powers and duties authorized under I.C. 5-22. The Purchasing Agency shall designate in writing the Purchasing Agent. The Purchasing Agency may also designate in writing additional Purchasing Agents as necessary.
(B) The Purchasing Agent(s) may purchase supplies with an estimated cost of less than $50,000 on the open market without inviting or receiving quotes or bids.
(C) Each agency and/or department may purchase services in whatever manner the Purchaser determines to be reasonable.
(D) Supplies manufactured in the United States shall be specified for all purchases and shall be purchased unless the city determines that:
(1) The supplies are not manufactured in the United States in reasonable available quantities;
(2) The price of the supplies manufactured in the United States exceeds by an unreasonable amount the price of available and comparable supplies manufactured elsewhere;
(3) The quality of the supplies manufactured in the United States is substantially less than the quality of comparably priced available supplies manufactured elsewhere; or
(4) The purchase of supplies manufactured in the United States is not in the public interest.
(Ord. G-99-1105, passed 6-7-99; Am. Ord. 21-1394, passed 1-18-21)
The city shall create and thereafter maintain a complete inventory of fixed assets having a value and/or acquired at a price in excess of $5,000, all:
(A) In accordance with policies and procedures established and/or recommended from time to time by the Indiana State Board of Accounts and initially in accordance with the recitals on Page 21 of the September, 1995 bulletin of that State Board; and
(B) Pending further action of the Council.
(Ord. G-00-1112, passed 9-5-00; Am. Ord. G-03-1142, passed 11-17-03)
(A) There is hereby established a Rainy Day Fund and all aforementioned revenue shall be receipted into this fund.
(B) The revenue receipted into the Rainy Day Fund shall be used for any governmental purpose.
(C) The Rainy Day Fund shall be subject to the same appropriation as other funds that receive tax money. The fiscal body shall make a finding that the proposed use of the Rainy Day Fund is consistent with the intent of the fund.
(Ord. G-04-1147, passed 3-15-04)
(A) There is hereby established a petty cash fund in the amount of $100.
(B) The Clerk-Treasurer shall be wholly accountable for all monies deposited in this fund.
(C) The Clerk-Treasurer’s office shall balance this fund on a monthly basis and be solely responsible for funds and receipts that total $100. If a deficit exists, it shall be the responsibility of the Clerk-Treasurer to balance the fund at $100 with his or her personal funds.
(D) Monthly, the Clerk-Treasurer shall balance the fund and charge back all receipts to General Fund, Water-Operating or Sewer-Operating. Any lost or missing receipts shall be the personal responsibility of the Clerk-Treasurer.
(Ord. G-04-1158, passed 12-20-4; Am. Ord. G-06-1167, passed 11-6-06)
(A) There is hereby established the City of Woodburn Promotional Fund.
(B) Budgeting funds. The Woodburn Common Council is authorized to budget and appropriate funds from the General Fund or from other funds as established in the annual budget.
(C) Authorizing expenditures. Upon approval by the Common Council, the Mayor is hereby authorized to approve and make expenditures from the Promotional Fund for the promotion of economic development and tourism for the City of Woodburn or for reimbursing city officials for expenses incurred in promoting the city’s best interest. Such expenses may include, but are not necessarily limited to:
(1) Membership dues in local, regional, state and national associations of a civic, educational or governmental nature, which have as their purpose the betterment and improvement of municipal operations;
(2) Reimbursement of expenses for travel, meals and/or lodging in conjunction with municipal business or meetings or organizations to which the city belongs;
(3) Reimbursement of expenses incurred in the promotion of economic or industrial development for the city, including meeting room rental, decorations, meals and travel;
(4) Reimbursement of expenses incurred in developing relations with other units of government;
(5) Commemorative plaques, certificates or objects such as commemorative keys, memorabilia and awards relating to the city, civic involvement or service to the community; and
(6) Other purposes which are deemed by the Mayor and the Common Council to relate directly to the promotion or betterment of the city.
(Ord. G-06-1168, passed 12-4-06)
(A) There is hereby established the City of Woodburn Law Enforcement Continuing Education Fund.
(B) The Law Enforcement Continuing Education Fund is authorized to receive funds only from the following types of revenue:
(1) Law enforcement continuing education fees (IC 33-37-8-4);
(2) Inspection of motor vehicle fees (IC 9-29-4-2);
(3) Vehicle accident report fees (IC 9-29-11-1);
(4) Handgun license fees (IC 35-47-2-3); and
(5) Proceeds from the sale of confiscated weapons (IC 35-47-3-2).
(C) The City Clerk-Treasurer shall make monthly transfers to a law enforcement agency for claims submitted to the City of Woodburn Fiscal Officer. The claim shall include a verified statement of cause numbers for fees collected that are attributable to the law enforcement efforts to the agency. The payment of the claimed amount from the Law Enforcement Continuing Education Fund without appropriation.
(D) Any funds remaining in the Law Enforcement Continuing Education Fund at the end of the year do not revert.
(Ord. G-07-1176, passed 12-17-07)
(A) The Clerk-Treasurer shall collect a fee of $27.50 for each nonsufficient fund (NSF) check received for payment of city services and/or utilities.
(B) The customer will be notified by telephone and/or first-class mail of the deficit.
(C) The customer shall have five working days to make such funds available to the Clerk-Treasurer in the form of cash, certified check or money order.
(D) If after five working days the debt is still outstanding, the Clerk-Treasurer’s office shall have the responsibility, right and duty to discontinue utility service to said service address.
(E) After service has been discontinued, a $25 reconnect fee will be required to continue utility rights to said service address. This fee shall be in addition to the $27.50 NSF fee.
(F) Accounting and expenditure of all funds collected under this section shall be in compliance with the rules and regulations of the Indiana State Board of Accounts.
(G) All collected funds shall be deposited in the General Fund of the city and used for fund collections.
(Ord. G-04-1154, passed 10-18-04)
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