Section
33.01 Capital Improvement Fund
33.02 Capital Development Fund
33.03 Payment of claims
33.04 Purchasing policy
33.05 Inventory of fixed assets
33.06 Rainy Day Fund
33.07 Petty Cash Fund
33.08 Promotional Fund
33.09 Law Enforcement Educational Fund
33.10 Service charge for NSF checks
33.11 Internal control standards
33.12 US 24 EDA Fund
33.13 Industrial Park EDA Fund
33.14 City credit cards; lines of credit
33.15 Police Department Grant Fund
33.16 Local Road and Bridge Matching Fund
33.17 Investment of public funds
33.18 Fire Protection Territory Equipment Replacement Fund
(A) In accordance with the requirements of I.C. 36-9-16-1 et seq., there is hereby created a special fund to be known as the cumulative capital improvement fund of the city into which the cigarette taxes allotted to the city by reason of Indiana Cigarette Tax Law, being I.C. 6-7-1-30.1, shall be deposited, the fund shall be a cumulative fund and all of the monies deposited into the fund shall be appropriated and used solely for capital improvements as hereinafter defined and none of such monies shall revert to the general fund or be used for any purposes other than capital improvements.
(B) The term
CAPITAL IMPROVEMENTS means the construction or improvement of any property owned by the city including but not limited to
streets, thoroughfares and sewers and the retirement of general obligation bonds of the city issued, and the proceeds used for the purpose of constructing capital improvements. The term
CAPITAL IMPROVEMENTS shall not include salaries of any public officials or employees except those which are directly chargeable to a capital improvement.
(Ord. 320, passed 7-12-65)
(A) There is hereby re-established for the city, the Woodburn Cumulative Capital Development Fund pursuant to and in accordance with Chapter 15.5 of Public Law 44-1984 of the Acts of the 1984 Indiana General Assembly (I.C. 36-9-15.5).
(B) An ad valorem property tax levy will be imposed and the revenues from the levy will be retained in the Woodburn Cumulative Capital Development Fund.
(C) The maximum rate of levy under division (B) will not exceed:
(1) .05 per $100 assessed valuation for 1995.
(2) .05 per $100 assessed valuation for 1996.
(3) .05 per $100 assessed valuation for 1997.
(D) The funds accumulated in the cumulative capital development fund will be used for any purposes for which property taxes may be imposed within the municipality under the authority of I.C. 36-9-16-2 (cumulative building fund), I.C. 36-9-16-3 (cumulative capital improvement fund), I.C. 36-9-16-5 (cumulative street fund), I.C. 36-9-17 (general improvement fund), and I.C. 36-9-26 (cumulative building fund - sewers) including renovations of present City Hall and/or the purchase and/or building for a new City Hall.
(E) Notwithstanding division (D), funds accumulated in the cumulative capital development fund may be spent for purposes other than the purposes stated in division (D), if the purpose is to protect the public health, welfare or safety in an emergency situation which demands immediate action. Money may be spent under the authority of this section only after the Mayor issues a declaration that the public health, welfare or safety is in immediate danger that requires the expenditure of money in the fund.
(F) Upon passage hereof these acts are to be presented to the State Board of Tax Commissioners for approval and this re-establishment takes effect upon approval by the State Board of Tax Commissioners.
(Ord. G-84-1012, passed 8-27-84; Am. Ord. G-85-1017, passed 8-5-85; Am. Ord. G-88-1026, passed 6-6-88; Am. Ord. G-91-1051, passed 5-6-91; Am. Ord. G-94-1069, passed 7-25-94; Am. Ord. G-14-1316, passed 6-30-14)
(A) The Clerk-Treasurer is hereby authorized, by the written approval of the Common Council, evidenced by this section, to make claim payments in advance of the Common Council’s allowance for the following type of expenses to-wit:
(1) Property or services purchased or leased from the United States government, its agencies, or its political subdivisions.
(2) License or permit fees.
(3) Insurance premiums.
(4) Utility payments or utility connection charges.
(5) General grant programs where advance funding is not prohibited and the contracting party posts sufficient security to cover the amount advanced.
(6) Grants of state funds authorized by statute.
(7) Maintenance or service agreements.
(8) Leases or rental agreements.
(9) Bond or coupon payments.
(10) Payroll.
(11) State, federal, or county taxes.
(12) Expenses that must be paid because of emergency circumstances.
(13) Expenses described in an ordinance.
(B) Each payment of expenses under this section must be supported by a fully itemized invoice or bill and certification by the fiscal officer.
(C) The Common Council having jurisdiction over the allowance of the claim shall review and allow the claim at its next regular or special meeting following the preapproved payment of expenses. (I.C. 36-4-8-14)
(Ord. G-98-1102, passed 8-24-98)
(A) It is ordained that the City of Woodburn designates the Board of Public Works as the purchasing agency for the City of Woodburn, with all of the powers and duties authorized under I.C. 5-22. The Purchasing Agency shall designate in writing the Purchasing Agent. The Purchasing Agency may also designate in writing additional Purchasing Agents as necessary.
(B) The Purchasing Agent(s) may purchase supplies with an estimated cost of less than $50,000 on the open market without inviting or receiving quotes or bids.
(C) Each agency and/or department may purchase services in whatever manner the Purchaser determines to be reasonable.
(D) Supplies manufactured in the United States shall be specified for all purchases and shall be purchased unless the city determines that:
(1) The supplies are not manufactured in the United States in reasonable available quantities;
(2) The price of the supplies manufactured in the United States exceeds by an unreasonable amount the price of available and comparable supplies manufactured elsewhere;
(3) The quality of the supplies manufactured in the United States is substantially less than the quality of comparably priced available supplies manufactured elsewhere; or
(4) The purchase of supplies manufactured in the United States is not in the public interest.
(Ord. G-99-1105, passed 6-7-99; Am. Ord. 21-1394, passed 1-18-21)
The city shall create and thereafter maintain a complete inventory of fixed assets having a value and/or acquired at a price in excess of $5,000, all:
(A) In accordance with policies and procedures established and/or recommended from time to time by the Indiana State Board of Accounts and initially in accordance with the recitals on Page 21 of the September, 1995 bulletin of that State Board; and
(B) Pending further action of the Council.
(Ord. G-00-1112, passed 9-5-00; Am. Ord. G-03-1142, passed 11-17-03)
(A) There is hereby established a Rainy Day Fund and all aforementioned revenue shall be receipted into this fund.
(B) The revenue receipted into the Rainy Day Fund shall be used for any governmental purpose.
(C) The Rainy Day Fund shall be subject to the same appropriation as other funds that receive tax money. The fiscal body shall make a finding that the proposed use of the Rainy Day Fund is consistent with the intent of the fund.
(Ord. G-04-1147, passed 3-15-04)
(A) There is hereby established a petty cash fund in the amount of $100.
(B) The Clerk-Treasurer shall be wholly accountable for all monies deposited in this fund.
(C) The Clerk-Treasurer’s office shall balance this fund on a monthly basis and be solely responsible for funds and receipts that total $100. If a deficit exists, it shall be the responsibility of the Clerk-Treasurer to balance the fund at $100 with his or her personal funds.
(D) Monthly, the Clerk-Treasurer shall balance the fund and charge back all receipts to General Fund, Water-Operating or Sewer-Operating. Any lost or missing receipts shall be the personal responsibility of the Clerk-Treasurer.
(Ord. G-04-1158, passed 12-20-4; Am. Ord. G-06-1167, passed 11-6-06)
(A) There is hereby established the City of Woodburn Promotional Fund.
(B) Budgeting funds. The Woodburn Common Council is authorized to budget and appropriate funds from the General Fund or from other funds as established in the annual budget.
(C) Authorizing expenditures. Upon approval by the Common Council, the Mayor is hereby authorized to approve and make expenditures from the Promotional Fund for the promotion of economic development and tourism for the City of Woodburn or for reimbursing city officials for expenses incurred in promoting the city’s best interest. Such expenses may include, but are not necessarily limited to:
(1) Membership dues in local, regional, state and national associations of a civic, educational or governmental nature, which have as their purpose the betterment and improvement of municipal operations;
(2) Reimbursement of expenses for travel, meals and/or lodging in conjunction with municipal business or meetings or organizations to which the city belongs;
(3) Reimbursement of expenses incurred in the promotion of economic or industrial development for the city, including meeting room rental, decorations, meals and travel;
(4) Reimbursement of expenses incurred in developing relations with other units of government;
(5) Commemorative plaques, certificates or objects such as commemorative keys, memorabilia and awards relating to the city, civic involvement or service to the community; and
(6) Other purposes which are deemed by the Mayor and the Common Council to relate directly to the promotion or betterment of the city.
(Ord. G-06-1168, passed 12-4-06)
(A) There is hereby established the City of Woodburn Law Enforcement Continuing Education Fund.
(B) The Law Enforcement Continuing Education Fund is authorized to receive funds only from the following types of revenue:
(1) Law enforcement continuing education fees (IC 33-37-8-4);
(2) Inspection of motor vehicle fees (IC 9-29-4-2);
(3) Vehicle accident report fees (IC 9-29-11-1);
(4) Handgun license fees (IC 35-47-2-3); and
(5) Proceeds from the sale of confiscated weapons (IC 35-47-3-2).
(C) The City Clerk-Treasurer shall make monthly transfers to a law enforcement agency for claims submitted to the City of Woodburn Fiscal Officer. The claim shall include a verified statement of cause numbers for fees collected that are attributable to the law enforcement efforts to the agency. The payment of the claimed amount from the Law Enforcement Continuing Education Fund without appropriation.
(D) Any funds remaining in the Law Enforcement Continuing Education Fund at the end of the year do not revert.
(Ord. G-07-1176, passed 12-17-07)
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