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A. Work Session: Pursuant to subsection 1-4A-14A2, a council member proposing an agenda item shall work with the city clerk to schedule a work session. City staff and other council members may not make presentations during the time allotted for the proposing council member's work session unless requested by the proposing council member. The proposing council member may schedule subsequent work sessions on the same topic, except when a vote of the council prohibits further pursuit of the topic. When scheduling the work session presentation, the proposing council member shall tell the city clerk the following:
1. The estimated amount of time needed to make the presentation and answer questions.
2. If the presentation will include a power point or handouts, the power point or handout shall be included in the agenda packet.
3. If speakers other than the council member will deliver remarks to the city council as part of the presentation.
Council members making presentations during work sessions may utilize computer presentations, written materials, or other visual aids to present the topic. These materials shall not be utilized during the regular session meeting but may be included in the regular session agenda packet.
B. City Council Meeting: When a work session topic sponsored by a council member is approved by the city council to move to the regular session agenda for a vote, the council member shall receive the first opportunity to speak by the presiding officer. The council member shall follow section 1-4A-10 when speaking, and may not relinquish their time to speak to any other council member, member of the public, or party interested in the topic. (Ord. 5662, 9-19-2022)
A council member who is physically unable to attend a meeting may participate via telephone or video. They shall provide a reliable telephone number or internet connection, a quiet environment, join the meeting by five thirty o'clock (5:30) P.M., and attempt to remain on the phone or connected to the video conference for the entire meeting. (Ord. 5662, 9-19-2022)
A. All agenda items and supporting materials are due to the city clerk's office at a date and time designated by the city clerk on the Wednesday two (2) weeks prior to the regular session, work session, finance committee, and planning session. The city clerk may adjust the agenda item deadline when holidays shorten a workweek. The process for adding items to the agenda varies for staff, council, and the mayor. Ordinance or amendment changes shall follow subsection 1-4A-17D. Agenda items shall be added as follows:
1. Mayor And Staff: Mayor and staff members shall submit agenda items using the agenda management software.
2. Council Members: Council members shall submit regular session and work session agenda items to the mayor and city clerk and shall do so by the deadline designated by the city clerk. Items submitted by council members shall be reviewed by the city attorney, city clerk, or appropriate staff and be placed on a work session agenda for discussion and review prior to being placed on the regular agenda for a vote. Council members shall submit planning session agenda items to the mayor and city clerk for review and addition to the planning session agenda.
B. A tentative agenda and packet shall be available to the council one week prior to the regular session, work session, planning session, and finance committee meeting.
C. The finalized agenda and packet shall be available to the public at the close of business of the Wednesday preceding the council meeting. The mayor has final approval of all items listed on the agenda submitted by staff members. Once finalized, the mayor may withdraw any item prior to the council meeting and shall do so in writing in the form of an amendment notice provided to city council at the start of the meeting. The amendment notice shall include a reason for withdrawing the item. City council may choose to keep the item on the agenda by a majority vote. (Ord. 5662, 9-19-2022)
A. All motions, resolutions, ordinances shall be listed on the agenda in the form of an affirmative motion to enact, adopt, approve or other appropriate language. The council members who move and second the motion are not required to vote in favor of the item during the roll call or voice vote.
B. A motion to rescind an ordinance or resolution shall not be placed on the agenda in the affirmative. (Ord. 5662, 9-19-2022)
A. Business for a regular meeting may be ordered as follows:
1. Roll call.
2. Invocation or moment of silence.
3. Pledge of allegiance.
4. Approval of agenda, as proposed or amended.
5. Approval of minutes of the previous meeting.
6. Presentations or recognitions.
7. Public comment.
8. Consent Agenda: The consent agenda is reserved for routine resolutions and motions, acted upon by roll call vote on a single motion without discussion. Council shall either vote yea or nay when the roll is called. Council members may request that an item be removed from the consent agenda and considered separately. Such request does not require a second. The public shall be prohibited from requesting that items listed on the consent agenda be removed and considered separately. The public may contact council members with questions regarding consent agenda items. Items that may appear on the consent agenda include but are not limited to the following:
a. Resolution of bills.
b. Setting date of public hearing.
c. Assessment cancellation.
d. Water kills.
e. CLURA/CURA applications.
f. Waiver for a concrete driveway application.
g. Bid awards.
h. Noise variance.
i. Travel request approval.
j. License/permit approval.
k. Board/commission/employee appointments.
l. Bonds.
m. Request to seek proposals.
n. Approval of change orders.
9. Remainder of the agenda may include but is not limited to the following:
a. Public hearings.
b. Resolutions.
c. Ordinances.
d. Other council business (reserved for approval of non-routine motions and revocation hearings).
e. Executive session.
f. Adjournment.
B. The mayor or city council shall have the authority to vary from this schedule to expedite the conduct of business or accommodate persons having business to be considered by city council. (Ord. 5662, 9-19-2022)
A. The mayor may veto an ordinance, amendment, or resolution within fourteen (14) days after passage. The mayor shall explain the reasons for the veto in a written message to the city council at the time of the veto. Within thirty (30) days after the mayor's veto, the city council may pass the measure again by a vote of not less than two-thirds of all of the members of the council. If the mayor vetoes an ordinance, amendment, or resolution, and the council re-passes the measure after the mayor's veto, a resolution becomes effective immediately upon re-passage, and an ordinance or amendment becomes effective when the ordinance or a summary thereof is published, unless a subsequent effective date is provided within the ordinance or amendment.
B. If the mayor takes no action on an ordinance, amendment, or resolution, a resolution becomes effective fourteen (14) days after the date of passage. An ordinance or amendment becomes effective when the ordinance or a summary of the ordinance is published, but not sooner than fourteen (14) days after the date of passage, unless a subsequent effective date is provided within the ordinance or amendment. (Ord. 5662, 9-19-2022)
A. An ordinance is a legislative act prescribing a general, uniform, and permanent rule of conduct relating to the corporate affairs of the municipality. City council action shall be taken by ordinance when required by law or to prescribe permanent rules of conduct that continue in force until repealed or amended. The city council may amend any ordinance it deems appropriate by following subsection D of this section.
B. All ordinances require three (3) readings to adopt. The second reading shall be at least five (5) days after the first reading unless waived. Upon a vote of not less than three-fourths of all of the members of the city council, the rule requiring the second or third readings of an ordinance may be suspended so that council may proceed with final adoption of the ordinance following its first reading. Council members shall consider matters of public safety, economic development, and time sensitive issues when deciding to suspend the rules.
C. An ordinance signed by the mayor becomes effective when the ordinance or a summary of the ordinance is published, unless a subsequent effective date is provided within the ordinance or amendment.
D. The following procedure shall be followed for adopting an ordinance:
1. An ordinance proposed by a city employee or elected official shall be reviewed by the city attorney or city clerk, and then be placed on a work session agenda for review by council. A draft of the ordinance shall be included in the agenda packet. Unless further discussion is required, the ordinance shall be placed on the next regular session meeting agenda.
2. The title of each ordinance shall in all cases be read prior to its passage. A council member may make a motion to amend language in the ordinance prior to the adoption of the first reading. The city attorney or city clerk shall make a determination of whether the material language of the amendment is appropriate prior to council members taking a vote. Following approval of the first reading, council members shall not make motions to amend the proposed ordinance to make material changes to the language. Non-substantive edits such as corrections for spelling or punctuation errors shall be allowed.
3. If an ordinance fails at any stage of its adoption, the ordinance shall be considered defeated.
4. Traffic and zoning ordinance changes are not required to be placed on a work session for discussion prior to a vote on the regular agenda.
E. In all cases of adoption, repeal or amendment of an ordinance, the ayes and nays shall be taken and entered on record, but a failure thus to enter them shall not invalidate the action of the council. In all other cases, if any council member requires it, and the motion is seconded, the ayes and nays on any question shall be taken and entered upon the minutes. (Ord. 5662, 9-19-2022)
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