1-4-8: STANDING COMMITTEES OF COUNCIL:

The mayor may create and appoint no fewer than three (3) council members to standing committees of the council. Committee members shall be appointed at the first meeting in January or at the time a vacancy occurs. A chair shall be selected from the members of the committee. Nothing shall preclude the city council from acting as deemed necessary without the input of a committee in the case of an emergency to conduct the business of the city. Each of the following committees shall specifically be assigned the following responsibilities and other duties as deemed appropriate:

   A.   Finance Committee: This committee shall review travel requests, budget line item amendments, expenditure pre-authorizations, and refund requests for sanitation services in accordance with city finance policies and procedures. The committee shall meet prior to each regular session and planning session. (Ord. 5662, 9-19-2022)

1-4-9: SPECIAL COMMITTEES:

   A.   The mayor or a quorum of the city council may appoint members to temporary advisory or ad hoc committees consisting of council members, staff, and/or private citizens, as deemed desirable and necessary to assist and advise the mayor or city council. Members of city council-appointed committees shall abide by Iowa Open Meeting Laws.

   B.   The special committee shall prepare and deliver a final report of its findings to the mayor if created by the mayor or city council if created by the city council. The special committee shall be considered discharged upon delivery of the final report. (Ord. 5662, 9-19-2022)

1-4-10: ALL MEETINGS AND RECORDS OPEN TO THE PUBLIC:

   A.   The city shall comply with Iowa Code chapters 21 and 22 regarding open meeting and open record laws.

   B.   All meeting agendas shall be legally posted on the city website and on the lobby wall, directly outside the city clerk's office located on the first floor of Waterloo City Hall, 715 Mulberry Street, and shall be timely furnished to those media enterprises that have filed a written request for notice with the city. (Ord. 5662, 9-19-2022)

1-4-11: METHOD OF KEEPING MINUTES:

   A.   Minutes of all city council meetings shall be maintained by the city clerk as a permanent record. A record shall be made of the names and addresses of persons addressing council and a summary of their remarks. A record shall be made of each member moving and seconding a motion, resolution, ordinance, or amendment. Minutes shall be available for viewing by any member of the public during normal city hall business hours as soon as the minutes of the meeting are complete. Minutes shall be made available no later than the close of business on the Friday prior to the next regular council meeting.

   B.   Council members shall notify the city clerk prior to the start of the meeting if a correction to the previous meeting's minutes is suggested to allow the city clerk time to verify that such a correction is required. (Ord. 5662, 9-19-2022)

1-4-12: GIFT LAW:

A public official, public employee, candidate, or that persons immediate family member, shall abide by Iowa Code section 68B.22. (Ord. 5662, 9-19-2022)

ARTICLE A. RULES OF PROCEDURE

SECTION:

1-4A-1: Authority

1-4A-2: Interpretation

1-4A-3: Amendments To Rules Of Procedure

1-4A-4: Parliamentary Rules To Govern

1-4A-5: Order Of Seating

1-4A-6: Official Action

1-4A-7: Presiding Officer

1-4A-8: Presiding Officer Debate And Voting

1-4A-9: Council Meeting Decorum

1-4A-10: Speaking During Public Meetings - Council Member

1-4A-11: Council Member Presentations

1-4A-12: Council Member Absence

1-4A-13: Council Participation Via Telephone Or Video

1-4A-14: Placing Items On The Agenda

1-4A-15: Affirmative Motions

1-4A-16: Order Of Business For Regular Meetings

1-4A-17: Mayor's Role In Approving Legislation

1-4A-18: Ordinance

1-4A-19: Resolution

1-4A-20: Motion

1-4A-21: Motion To Call The Previous Question

1-4A-22: Motion To Adjourn

1-4A-23: Motion To Amend

1-4A-24: Motion To Postpone

1-4A-25: Motion To Reconsider

1-4A-26: Motion To Rescind

1-4A-27: Point Of Order

1-4A-28: Tie Vote

1-4A-29: Abstentions

1-4A-30: Conflict Of Interest

1-4A-31: Conflict Of Interest Protest

1-4A-32: General Rules For Public Participation

1-4A-33: Public Comment Section Of The Agenda

1-4A-34: Public Comment During Public Hearings

1-4A-35: Public Comment During Work Session And Planning Session, Meetings

1-4A-36: Public Comment During Regular Session And Special Session Agenda Items

1-4A-37: Violating Rules Of Public Participation And Sergeant At Arms

1-4A-1: AUTHORITY:

The city council shall adopt and enforce its own reasonable rules concerning the conduct of city council meetings pursuant to Iowa Code sections 21.7 and 372.13(5). (Ord. 5662, 9-19-2022)

1-4A-2: INTERPRETATION:

The city attorney or city clerk shall be considered the final authority on any questions regarding the application or interpretation of this article. (Ord. 5662, 9-19-2022)

1-4A-3: AMENDMENTS TO RULES OF PROCEDURE:

The rules listed in this article shall be in effect upon their adoption by ordinance and until such time as they are amended. These rules listed in this article shall be amended by a two-thirds vote of all of the members of the city council and only if the proposed amendments have been introduced into the record at a prior meeting. (Ord. 5662, 9-19-2022)