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Applicants must provide the following documents once the CDRC recommends approval of the final plat. The final plat will be scheduled for the Mayor and Council’s consideration when PDSD has received the required documents and fees from the applicant.
A. Submit the original, double-matt Mylar reverse read of the final plat as approved, with all appropriate original signatures and seals affixed;
B. Submit original documents that require recordation in conjunction with the plat, such as CC&Rs, consents to dedicate, and financial assurances, with appropriate signatures affixed;
C. Submit all documents in pdf format;
D. All fees per the CDRC approval letter; and,
E. Submit an updated title report (current within 30 days). A statement from the title company certifying the title report previously submitted is still valid is acceptable in place of an additional title report.
A. City Development Review Committee (CDRC) Approval
CDRC approval is required before a final plat is scheduled for Mayor and Council consideration.
B. Scheduling for Mayor and Council Agenda
The original, fully executed final plat is required by the Planning Development Services Department (PDSD) prior to scheduling for Mayor and Council consideration. In addition to the plat, all other documents, i.e., Covenants, Conditions, and Restrictions (CC&Rs), access agreements, consents to dedicate, assurances etc., which may or may not require recordation with the plat, must be submitted with the final plat Mylar.
Upon receipt of the original documents, PDSD certifies that the project has been approved by CDRC, verifies that the final documents meet current ordinances and
and schedules the plat for Mayor and Council consideration and recordation, if approved.
If the plat is dependent on the adoption of a rezoning ordinance, Mayor and Council consideration of the plat shall be scheduled for the same agenda as, or on an agenda following, the Mayor and Council consideration of the rezoning ordinance.
C. Final Plat Mylar and Associated Documentation Transmitted to City Clerk
The fully executed Mylar of the final plat and associated documents are transmitted to the City Clerk. After the Mayor and Council approve the plat, the Clerk signs the original to certify the Council action and has the plat recorded by the Pima County Recorder’s Office. The recordation should occur within five days of approval of the final plat by Mayor and Council. If the use of the property proposed through the plat is dependent on the adoption of a rezoning ordinance, the recordation shall occur within five days after the effective date of any change in zoning. The subdivider shall pay the recording fees as specified by the Pima County Recorder’s Office. In addition to the recording fees, the subdivider shall pay the cost of providing reproducible copies of the recorded final plat to any government agency if necessary.
PDSD prepares a list of the parties that wish to receive notice of the public meeting and provides it to the City Clerk’s Office. The list shall include the applicant and all parties who have requested notice. The City Clerk’s Office mails the notices of the public meeting.
D. Notice of Decision
A notice of the Mayor and Council’s decision shall be provided by the City Clerk to the applicant and any party requesting such notice.
E. Changes to Approved Plat
If changes are made to an approved plat, the revised document is sent back to the Mayor and Council for approval.
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