A. Fee: Each initial application for a special event permit shall be accompanied by a nonrefundable fee as stated in the city's consolidated fee schedule to defray the administrative costs of processing the application.
B. City Support Services: City support services shall be provided for special events as determined by the city to protect the health, safety, and welfare of the public, at cost as stated in the city's consolidated fee schedule, payable by the organizer.
1. The city shall not issue a special event permit until the organizer pays the estimated support costs as determined by the city based on the application and past experience with similar events.
2. City support costs include, but are not limited to, police (but only for traffic control and cleanup), fire, and emergency medical protection, park maintenance, power, water, road closures, cleanup of city facilities before, during, or after the special event, and other costs to the city directly attributable to the special event.
3. City support services shall be limited to the minimum necessary to protect the health, safety, and welfare of the public and the public's use of city property. Police protection needs shall be determined and assigned by the chief of police or designee after considering relevant criteria such as the size, location, duration, time, and date of the special event; the number of streets and intersections blocked; and the need to detour or preempt public travel and use of streets or sidewalks. Park maintenance as well as the closure of roads and streets shall be administered by the appropriate city departments or divisions.
4. The city shall bill, and the organizer shall pay, the remaining support costs within thirty (30) days after the date of invoice. Any refund due to the organizer shall be paid by the city within thirty (30) days after the special event if actual costs are less than the estimate.
C. Police, Fire, And Traffic Crowd Control: The organizer shall provide police and fire protection and traffic crowd control to the extent determined by the police chief, the fire chief, or their designees, and shall pay the fees therefor as stated in the city's consolidated fee schedule.
D. City Parks: The use of a city park for the start and finish of an athletic event or for any other event, or portion of event, shall be subject to charges for services as stated in the city's consolidated fee schedule and shall be done in accordance with city policies and procedures.
E. Exempt From Fees: Demonstrations and block parties shall be exempt from the fees set forth in subsections B, C, and D of this section, except for any fees imposed by government entities other than the city. (Ord. 9-15, 2015)