A. Department:
1. Written request to the Controller stating reasons the fund is needed.
2. The request should identify the Petty Cash Fund custodian and one other employee that is designated as a back up to the custodian.
3. Complete a voucher request with the requested dollar amount filled in. The petty cash amount should be established at one hundred dollars ($100.00). Request for a higher amount will be reviewed by the Controller.
4. The voucher request is made payable to the intended custodian of the Petty Cash Fund.
5. Have the department head sign the voucher authorization.
B. Accounting Division:
1. Controller will approve or deny the request.
2. If denied, the voucher request and letter will be returned to the department with an explanation of the denial.
3. If approved, the Accounting Division will assign a general ledger account number to the Petty Cash Fund.
4. The Purchasing Division will assign a PEID number to the intended custodian of the Petty Cash Fund.
5. The voucher will be processed in the next accounts payable check write. (2019 Compilation)