The city provides various types of paid and unpaid leave for a full-time employee’s absence from work for personal or professional reason. Documentation supporting a request may be required at any time (e.g. military orders; obituary for bereavement leave). Leave under the Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), workers’ compensation, or short and long term disability are covered under separate policies.
A. The city may require employees who utilize leave to furnish appropriate documentation supporting the need for the absence.
B. When leave requests are for non-emergency medical procedures, treatments or other services, supervisors may deny the initial request and require that the leave occur at a time when the employee’s absence will not negatively impact the employee’s work unit.
C. Employees may not exhaust their leave accounts and be absent without pay, unless such absence is FMLA leave, military leave, or leave otherwise required by law or approved by the department director. Other instances may result in disciplinary action.
D. An employee separating from employment may not exhaust more than 80 hours of any combination of accrued vacation, personal leave, or banked (holiday or vacation) leave prior to their last day of employment. Employees shall be paid at their base hourly rate for any unused accrued vacation leave time following termination of employment, including retirement.