CHAPTER 35: VILLAGE POLICIES GENERALLY
Section
Contracts and Contractors
   35.01   Competitive bidding required
   35.02   Formal contract procedure
   35.03   Preparation of plans
   35.04   Notice inviting bids
   35.05   Scope of notice
   35.06   Bid deposits
   35.07   Bid opening procedure
   35.08   Rejection of bids
   35.09   Bidders in default to the village
   35.10   Award of contract
   35.11   Failure to enter into contract; disability
   35.12   Execution of contracts
   35.13   Essential clauses
   35.14   Open market procedure
   35.15   Professional services exempt from bidding requirements
   35.16   Emergency purchases
   35.17   Cooperative purchasing
   35.18   Expenditure authority
Freedom of Information Act
   35.30   Definitions
   35.31   Policy
   35.32   Individual privacy protected
   35.33   Public records available
   35.34   Freedom of Information Act Officer
   35.35   Requests to be in writing
   35.36   Fees
   35.37   Time limit for compliance with request
   35.38   Extension of time limit (non-commercial purpose); notice
   35.39   Unduly burdensome requests
   35.40   Certain information exempt from inspection and copying
   35.41   Notice of denial of request; request for review
   35.42   Public access counselor; opinions
   35.43   Granting of request; procedure for inspection
   35.44   Written request not required for certain documents
   35.45   Special provisions pertaining to certain law enforcement records
   35.46   Dissemination of information about public bodies
   35.47   List of categories of records
Responsible Bidding
   35.60   Requirements
   35.61   Failure to meet requirements
   35.62   Rejection of bid
   35.63   Debarment
Sexual Harassment
   35.70   Policy prohibiting sexual harassment
CONTRACTS AND CONTRACTORS
§ 35.01 COMPETITIVE BIDDING REQUIRED.
   Any work or other public improvement which is not to be paid for in whole or in part by special assessment or special taxation, and all purchases of and contracts for supplies, materials and services shall, except as specifically provided herein, be based whenever possible on competitive bids.
(Prior Code, § 33.005) (Ord. 88-007, passed 7-5-1988)
§ 35.02 FORMAL CONTRACT PROCEDURE.
   All work or other public improvement which is not to be paid for in whole or in part by special assessment or special taxation, and all purchases, orders or contracts for supplies, materials, equipment or contractual services, except as otherwise provided herein, when the estimated cost thereof shall exceed $5,000, shall be purchased from the lowest responsible bidder, after due notice inviting bids, unless competitive bidding is waived by a vote of two-thirds of the Trustees then holding office.
(Prior Code, § 33.006) (Ord. 88-007, passed 7-5-1988)
§ 35.03 PREPARATION OF PLANS.
   It shall be the duty of the Village Engineer to prepare a plan or profile of the proposed work or public improvement, ordered by the Trustees, with specifications for the construction of the same, which shall be kept on file in his or her office, and be open to the inspection of village officers and other persons interested therein.
(Prior Code, § 33.007) (Ord. 88-007, passed 7-5-1988)
§ 35.04 NOTICE INVITING BIDS.
   (A)   Notice inviting bids shall be published at least once in a newspaper with general circulation within the village. The village shall also advertise all pending work or purchases by posting a notice in the Village Hall. The President of the Board of Trustees is authorized to prepare the notice and to advertise the same as soon as the special tax or special assessment for any such work or public improvement shall have been finally confirmed as provided by law, and sooner if deemed expedient by the Board of Trustees.
   (B)   Such notice shall be published and posted for at least ten days before the date fixed for the opening of such proposals.
(Prior Code, § 33.008) (Ord. 88-007, passed 7-5-1988)
§ 35.05 SCOPE OF NOTICE.
   The notice required herein shall include a general description of the work to be performed or the articles to be purchased, shall state where specifications may be secured and the time and place for opening bids.
(Prior Code, § 33.009) (Ord. 88-007, passed 7-5-1988)
§ 35.06 BID DEPOSITS.
   When deemed necessary by the Board of Trustees, bid deposits shall be prescribed in the public notices inviting bids. Unsuccessful bidders shall be entitled to the return of their bid deposits upon the award of the contract by the Board of Trustees. A successful bidder shall forfeit any bid deposit required by the Board of Trustees upon failure on his or her part to enter into a contract within ten days after the award.
(Prior Code, § 33.010) (Ord. 88-007, passed 7-5-1988)
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