Section
Town Records Policies
36.001 Purpose
36.002 Offices or positions affected
36.003 Financial record requirements
36.004 Public records requests policies
36.005 Use of public records for commercial purposes prohibited
Americans With Disabilities Act (ADA)
36.015 Adopted
Identity Theft Prevention Program (For the Utility Billing Department)
36.030 Purpose of the program
36.031 Definitions
36.032 Type of accounts and access to accounts
36.033 Identification of red flags
36.034 Detecting red flags
36.035 Responding to red flags
36.036 Program evaluation and revisions
36.037 Administration and oversight of the program
Anti-Nepotism and Conflict of Interest Policy
36.050 Adopted
36.051 Conflict of interest policy
Reverse Auction Procedures
36.065 Use of third party to conduct reverse auctions
36.066 Transmission of notices, solicitations and specifications
36.067 Pre-qualification of bidders
36.068 Contents of invitation to bid
36.069 Receiving offers
36.070 Reverse auction bidding period
36.071 Opening offers
36.072 Contract award
36.073 Purchase orders and payments
36.074 Documentation
36.075 Form
Internal Control Standards Policy
36.085 Adoption of internal control standards policy
Electronic Meetings Policy
36.090 Electronic meetings policy
36.999 Penalty
Appendix A: Public Records Request Form
TOWN RECORDS POLICIES
The purpose of this subchapter is to establish the location of certain public records of the town, to establish certain requirements for the preparation of records relating to financial information of the town and provide for penalties for the violation of this subchapter.
(1991 Draft Code, § 2-158) Penalty, see § 36.999
The Clerk of the Town, Clerk of the Town Court, Police Chief, the Town Manager, Human Resources and other departments as legally required, shall keep in their offices, or in the building in which their offices are located, at all times, all records that they are required to create and prepare as public officials or employees and agents of the town and shall deliver them to their successors.
(1991 Draft Code, § 2-159) (Ord. 14-90, passed 9-10-1990; Ord. 34-2023, passed 11-27-2023)
Penalty, see § 36.999
All official records of the town in any way relating to financial transactions of the town or funds of any kind received or spent by the town or any of its departments prepared in longhand and required to be kept by any person named in § 36.002 shall be prepared and maintained by the use of permanent jet-black, nonfading ink or in accordance with legally accepted or authorized electronic documentation.
(1991 Draft Code, § 2-160) (Ord. 14-90, passed 9-10-1990; Ord. 34-2023, passed 11-27-2023)
(A) I.C. 5-14-3 et seq. sets forth the law concerning access to public records in Indiana.
(B) Pursuant to I.C. 5-14-3-3, the form attached to this chapter as Appendix A, which may be amended from time to time by the Town Council, must be fully completed by all individuals or entities requesting access to public records from the town pursuant to I.C. 5-14-3 et seq.
(C) Pursuant to I.C. 5-14-3-3, the town shall require all individuals or entities requesting access to public records pursuant to I.C. 5-14-3 et seq. to make copies of the records in person, on the town's equipment. When a request for access to public records is granted, the town will designate the appropriate location where the requester will be able to access and/or make copies of responsive records. The appropriate location will be selected pursuant to the Town Department in control of the records at issue. If the town lacks the appropriate equipment for copying the responsive records, the requester may use his, her, or its own equipment to make copies, in person at the location designated by the town. The town further reserves the right, at its sole discretion, to utilize email and/or fax to fulfill small requests for public records available electronically.
(D) If an individual or entity has submitted a request for public records to the town that is in the process of being responded to by the town, the time for actually providing documents for any subsequent request for public records by the same individual or entity shall not commence until a response to the earlier request by such entity or individual has been completed by the town.
(Ord. 3-2019, passed 1-28-2019; Ord. 17-2023, passed 4-24-2023)
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