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(A) The Council shall receive offers only from bidders who have been pre-qualified, in accordance with the invitation to bid.
(B) If a third party conducts the reverse auction on behalf of the town, all pre-qualified bidders must receive training provided by the third party in order to participate in the reverse auction.
(C) Prior to receiving electronic offers, the Council must find that:
(1) The invitation for bid for the reverse auction indicates the procedure for transmitting the electronic offer; and
(2) The electronic system on which the offer is received has a security feature that protects the content of an electronic offer with the same degree of protection as the content of an offer that is not transmitted by electronic means.
(D) In accordance with the invitation to bid, offers submitted by pre-qualified bidders will only be received:
(1) Through the town’s secure website; or
(2) If a third party is conducting the reverse auction on behalf of the town, through the third party’s secure website.
(Res. 2007-24, passed 11-12-2007)
(A) For each reverse auction, the purchasing agent must establish an initial bidding period during which bidders may submit prices for which the supplies being offered may be purchased. The initial bidding period shall not be less than one hour. The purchasing agent may automatically extend the reverse auction bidding period for additional pre-determined periods based upon competitive activity.
(B) During the bidding period for the reverse auction, information available for public display is limited to the ranking, price and name of bidders of each price bid relative to all other prices bid.
(C) The dollar amounts of the prices bid by bidders shall not be disclosed to the bidders until the close of the bidding period.
(D) All information received, obtained or retained during a reverse auction remains confidential and may not be disclosed until after the close of the reverse auction bidding period.
(Res. 2007-24, passed 11-12-2007)
(A) In accordance with the Act, offers will be deemed to be opened when a computer generated record of the information contained in all bids received from pre-qualified responsive and responsible bidders is reviewed publicly at the close of the bidding period for the reverse auction in the presence of one or more witnesses at the time and place designated in the invitation for bids by the purchasing agency (or an authorized representative of the purchasing agency, including the purchasing agent).
(B) The purchasing agency, and any of its agents or employees are prohibited from displaying for public viewing the amount of each initial bid price until the close of the initial bidding period for the reverse auction. The purchasing agency is required to protect the identity of a bidder and the prices which have been submitted by each bidder until the initial bid has been placed until the reverse auction begins, at which time bids will be deemed opened.
(Res. 2007-24, passed 11-12-2007)
(A) In accordance with I.C. 5-22-7-8, the purchasing agency must award a contract for the purchase of supplies with reasonable promptness by written notice to the lowest responsible and responsive bidder.
(B) If the contract is not awarded to the lowest bidder, the purchasing agent must indicate the reasons for the award in writing.
(C) As provided in the invitation to bid, the third party conducting the reverse auction may impose a fee as a term of the contract for a purchase made by means of a reverse auction.
(Res. 2007-24, passed 11-12-2007)
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