1220.14  SECRETARY.
   (a)   The position of Secretary to the Planning Commission is hereby established.
   (b)   The Secretary shall be appointed by the Mayor.
   (c)   The functions, duties and responsibilities of the Secretary shall be as follows:
      (1)   Attending all meetings of the Planning Commission and acting as recording secretary.
      (2)   Maintaining accurate and timely records of all meetings of the Planning Commission;
      (3)   Preparing timely and accurate minutes of all regular and special meetings of the Planning Commission. All meetings are required to be audio taped as outlined in Section 212.03 of the Codified Ordinances of the City;
      (4)   Preparing the agenda for all meetings of the Planning Commission;
      (5)   Attending all public hearings being conducted by the Planning Commission;
      (6)   Answering all inquiries directed to the Planning Commission or directing inquiries to the proper City official for answer or disposition; and
      (7)   Transmitting, when necessary, to other City officials, all records of meetings or hearings conducted by the Planning Commission when requested by the Chairperson of the Planning Commission or when requested by other proper department heads.
(Ord. 1973-84.  Passed 4-4-73; Ord. 98-114. Passed 9-1-98; Ord. 03-149. Passed 12-1-03; Ord. 14-17. Passed 2-18-14.)